Staff Meeting October 6 2011 October 6, 2011 AGENDA 1. Opening - - PowerPoint PPT Presentation

Staff Meeting

October 6 2011 October 6, 2011

AGENDA

• 1. Opening Remarks and Welcome
• 1. Opening Remarks and Welcome
• 2. Approval of Agenda
• 3. Approval of Minutes – April 8, 2011
• 4. Guest: Dean, Andy Hrymak

5 F lt U d t St di R t

• 5. Faculty Updates – Standing Reports

a. Staff/Faculty Recruitment Update (C. MacDonald) b. Chair Selection Committees (C. MacDonald) c. Pandemic/Faculty Continuity Planning (C. MacDonald) d G Offi il (C ld) d. Green Office Pilot Program (C. MacDonald) e. AODA, Bill 168 Training; Vacation Tracking (C. MacDonald) f. Committee Elections (C. MacDonald) g. Research & Graduate Services Update (D. Lee) h U d d S i U d (J Sh h d M K ) h. Undergraduate Services Update (J. Shepherd McKee) i. Information Technology Update (C. Reed) k. Facilities Update (C. MacDonald for M. Gaylard)

• 6. Announcements/Reminders
• 7. Other Business
• 8. Adjournment

Strategic Plan Priority Goals 2011‐12

A A GOAL LI INA Y AC ION I S AREA GOAL PRELIMINARY ACTION ITEMS Undergraduate ( j i) Have the most ff i fi

• Provide more mentorship and support

d i fi d l l (Amarjeet Bassi) effective common first year experience in Canada which prepares students for his or her during first year – develop a volunteer peer program to connect upper year students with 1st year students

• Brand year one – create community

discipline of choice y y

• Identify key courses for success

Develop global minded leaders by expansion

• Support students with limited resources

to participate in international programs and y p

• f related curriculum
• fferings,

internationalization activities and enriched p p p g exchanges

• Priorities are around Brazil and India

where government funding is available

• Employ partnership programs to pay for

activities, and enriched education outside the classroom

• Employ partnership programs to pay for

travel costs for these experiences

AREA GOAL PRELIMINARY ACTION ITEMS Graduate Education Recruit a higher

• Provide sustainable funding mechanisms for

(Hesham El Naggar) g number of excellent calibre graduate students to all research programs

g graduate students

• Strengthen promotional materials – website

and hard copy materials

• Look at course offerings and mode of delivery

research programs

g y – more on‐line

• Engage industry in shaping of graduate

programs in addition to funding of students.

• Motivate graduate students to increase their

g communication skills

• Support student travel to conferences – so

that we can better promote our research externally

• Need to concentrate on providing the best

student experience for our graduate students – examine creation of a graduate office similar to Undergraduate Services for graduate students

• Motivate our undergraduate students to do

graduate work – e.g. offer a summer research position to all National Scholars

AREA GOAL PRELIMINARY ACTION ITEMS Research (Hesham El Naggar) Strengthen and promote key strategic research areas

• Review current nine research themes

and cluster them according to our areas of strength and align them with the Western’s i t signature areas

• Improve promotion and marketing of

key signature research areas

• Redefine and repackage Western

p g Engineering strength areas

• Build on current research success
• Ensure that all researchers feel that they

are part of the research themes by are part of the research themes – by messaging, a culture change and including new people in clusters

AREA GOAL PRELIMINARY ACTION ITEMS Information Technology (Luiz Capretz) Create a collaborative IT environment

• Use on‐line resources for classes and

lab materials

• Engage faculty members and provide

(Luiz Capretz)

• Engage faculty members and provide

resources for training faculty members for

• n‐line education

Incorporate the latest technologies in support of education, h d d i

• Review and survey current

infrastructure and best practices in other faculties and departments on campus research and academic needs

AREA GOAL PRELIMINARY ACTION ITEMS Internationaliz‐

Attract academically

• Develop program to encourage international

Internationaliz ation (Amarjeet Bassi)

y well qualified undergraduate students to undertake studies at Western Engineering p p g g students to come to Canada and WE students to study abroad

• Support international students, faculty etc for

visits and exchanges g g g

(Hesham El Naggar)

Promote faculty exchange visits by internationally i t d i

• Host on a regular basis international conference
• r event
• Develop sustainable funding for international

k h d l t prominent academics work, exchanges and placements

• Resource activities to identify international grant
• pportunities
• Promote and support formal international

h d b idi t t exchanges and programs, by providing structure, guidelines and strategic thinking

• Develop competitive award to support faculty

research leaves at high quality international universities C t i t ti l t d t iti t t h

• Create international study opportunities to teach

courses

• Increase visibility of Distinguished Lecture Series

AREA GOAL PRELIMINARY ACTION ITEMS Human Resources (Christina MacDonald, Andy H k G Create an effective and responsive

• rganization
• Redefine the role of the Department

Chair to include Human Resources management and administration h h i id Hrymak, George Knopf)

• Ensure that there is proper guidance

and training for the Department Chairs and that there are clear roles and expectations Enable a supportive workplace and learning environment

• Ensuring that everyone recognizes the

role that staff play – ensuring that faculty leaders take meaningful steps to support environment leaders take meaningful steps to support staff – their role at the front lines is key to providing the best student experience

AREA GOAL PRELIMINARY ACTION ITEMS Outreach Develop our

• Develop communications strategy to

Outreach (Lesley Mounteer) Develop our reputation through Communications and Branding

• Develop communications strategy to

encompass all areas and goals within the Strategic Plan keeping consistent branding with Western

• Develop a Faculty Ambassadors program –

where faculty members traveling to attend where faculty members traveling to attend conferences to do outreach and recruitment activities.

• Develop a Student Ambassadors program –

arranging for a core group of students to go back to arranging for a core group of students to go back to their high schools at December or February breaks to promote WE.

• Produce high quality presentation materials

ready for these Ambassadors to take with them – ready for these Ambassadors to take with them 1) Western and Living in London, 2) WE Undergraduate Programs, 3) Western Engineering Graduate Programs and 4) Western Engineering Research Research

• Websites –ensure that WE websites are

consistent with brand and are updated and refreshed regularly

AREA GOAL PRELIMINARY ACTION ITEMS Outreach Increase community

• Early outreach to the elementary and high

Outreach (Lesley Mounteer) Increase community engagement

Early outreach to the elementary and high schools is necessary to reach out to the community ‐ expand on these both on the number of activities and the geographic locations .

• Engage our students as they come into the

Engage our students as they come into the program, during their programs and when they leave as alumni

• Create more alumni touch points – events,

relationships, involving them in activities relationships, involving them in activities

• Create Alumni Ambassador Program to help

tell our story to the community

Awarded Funding FY 2004-2012: OVERALL

Awarded Funding FY 2004-2012: NSERC

Welcome to New Staff/Faculty! d S ffi Ch and Staffing Changes

Since Last Staff Meeting – October 2011

Faculty

• Charles Xu, Associate Professor, CBE
• Mohammad Zadeh, Assistant Professor, ECE
• Abouzar Sadrekarimi Assistant Professor CEE

Abouzar Sadrekarimi, Assistant Professor, CEE

• Louis Ferreira, Assistant Professor, MME

Staff d h d ( )

• Andrew Mathers, Project Engineer, WindEEE Dome (TF)
• Sean Yuan, Research Associate, ICFAR (TF)
• Charlie MacDonald, Graduate Coordinator, ECE
• Rajib Roy Chowdhury, Research Technical Assistant, CBE (TF)
• Jose Munoz, Research Technical Assistant, CBE

Staff cont’d

• Cindy Cao, Graduate Coordinator, CEE (TF)
• Marg Cooper, Undergraduate Recruitment Coordinator, UGS
• Jeff Childerhose, Academic Counsellor, UGS (TF)

Jeff Childerhose, Academic Counsellor, UGS (TF)

• Karen McDonald, Undergraduate Assistant, CBE (TF)
• Kristen Hunt, Graduate Coordinator, CBE (October 11/11)

Farewells Farewells

• Jane Cleveland, UGS
• William Greason, ECE

,

• Doug Shinozaki, MME
• Amirnaser Yazdani, ECE
• Lorenzo Ferrante, ICFAR
• Tracey Hawke, ECE
• James Taron, UGS
• April Finkenhoefer, CBE (November 16/11)
• Tarlochan Sidhu ECE (December 31/11)
• Tarlochan Sidhu, ECE (December 31/11)

Staff Recruitment Activities

• e‐Communications Officer, External Services (TF)

( )

• CAMI Program Assistant, BME (TF)
• Graduate Coordinator, CEE (RF)
• Administrative Officer CBE (RF)
• Administrative Officer, CBE (RF)

Faculty Recruitment Activities

• CRC Tier II Chair in Wind Engineering (CEE) – hired new faculty

member to start January 1, 2012 – Girma Bitsuamlak

• Trojan NSERC Senior Industrial Chair (joint appointment in CBE

and CEE) ‐ interviews in progress

• Probationary tenure‐track position in Polymer Composites

(MME) – being re‐advertised

• Probationary tenure‐track position in Mechatronics (joint

appointment in ECE and BME) – being re‐advertised

• Probationary tenure‐track position in Water Resources (CEE with

0.5 FTE shared with CES)

• Probationary tenure‐track position in Chemical Reactor

Engineering (CBE and ICFAR)

Chair Selection Committees

• Tarlochan Sidhu term ends December

31 2011 31, 2011

• Ernest Yanful term ends June 30, 2012
• External Site Visit in ECE to take place in

mid‐late November

• Planning for January for the External

Site Visit in CEE

Pandemic/Faculty Continuity Planning

• Pandemic plans were developed in 2009 and uploaded onto a

UWO server for all faculties

• Plans were developed for Administration, Undergraduate

Services, Research and Graduate, ICFAR, IRLBH, BLWTL, UMS

• utlining critical functions and a 3‐deep staffing back‐up plan
• utlining critical functions and a 3‐deep staffing back‐up plan.
• Updates are currently being made to these Pandemic plans to

ensure they are current ensure they are current

• Expanding the Pandemic Plan to develop a Faculty Business

l l ( f fl Continuity Plan to address potential disruptions (i.e. fire, flood, tornados, power outages, other natural disasters, etc.).

Green Office Pilot Program

• The goals of this program are to:

– raise environmental consciousness and practices within staff and faculty at Western – contribute to the reduction of the university’s greenhouse gas emissions – Reduce our impact on the environment by decreasing and p y g rethinking our consumption of resources – Encourage and increase the use of environmentally‐friendly products p

• Five offices will be part of the Pilot Program:

F ili i M (AVP) – Facilities Management (AVP) – Engineering (Dean's Office) – Engineering (UES Executive) – Engineering (UES Executive) – Student Success Centre – Hospitality Services (Lambton) p y ( )

• Runs between Sept 2011 and Feb 2012
• Launched Campus‐wide in Fall 2012
• Launched Campus‐wide in Fall 2012

• Baseline survey was completed to determine where

the Dean’s Office currently is in our sustainability y y efforts and to identify areas for improvements

• The survey evaluated us under 8 categories:

– Energy and Climate – Food and Dining Publications and Outreach – Publications and Outreach – Purchasing – Transportation Transportation – Waste Management – Events and Meetings – Initiatives

Certification level Minimum Score R i d Required

Participant

‐

GOP Bronze 60 points GOP Bronze 60 points GOP Silver 110 points GOP Gold 160 points GOP Gold 160 points GOP Platinum 210 points Maximum Total Points 255 points p

• The DO has achieved Bronze status , with a goal to achieve Gold

ld l k h l l l

• UES would like to achieve Platinum level
• Website: http://uwo.ca/ppd/greenoffice/index.html

Green Office Progress (points)

Remaining points Current Progress 40 50 60 24 45 25 16 16 13 30 31 10 20 30 12 5 24 11 5 11 1 13 10 10 Energy & Climate Food & Dining Publications & Outreach Purchasing Transportation Waste Management Events & Meetings Initiatives

Vacation Tracking

• If your vacation balance exceeds (or is about

to exceed) 25 days, you must put a letter in your personnel file indicating you have your personnel file indicating you have approval from your supervisor to carry a balance balance

• UWOSA floater days (from July 1 – June 30)

and PMA personal days (from January 1 – a d pe so a days ( o Ja ua y December 31) are not automatically taken off your vacation balances: you must indicate to Jan Millette on your monthly vacation report when you are taking such days

AODA, Bill 168 Training , g

• Reminder to all staff who haven’t done

so to complete the following training: so, to complete the following training:

– AODA Training Bill 168 Training Workplace Harassment – Bill 168 Training ‐ Workplace Harassment, Violence and Domestic Violence

• All training is found online in WebCT:

http://webct.uwo.ca/

Future Committee Election Process Future Committee Election Process

• For future committee elections there

will be a process change will be a process change

• Call for nominations will be done

l t i ll i il electronically via email

• Vote will then be done electronically

using a web tool (Survey Monkey)

• Results will be brought forward to the

Staff Meeting

Committee Elections Committee Elections

The Sharon A. Ling Award of Excellence for Outstanding Achievement by a Staff Member Outstanding Achievement by a Staff Member

2010-2011 2011-2012

• A. Hrymak, Dean (Chair, ex-officio)
• A. Hrymak, Dean (Chair, ex-officio)

F B ti (2) CBE F B ti (1) CBE

• F. Berruti (2) – CBE
• F. Berruti (1) – CBE
• C. Walter – CEE (1)

VACANT (2 year term)

• S. Vilovski-Anjoli – ECE (1)

VACANT (2 year term) K N (2) BLWTL K N (1) BLWTL

• K. Norman (2) – BLWTL
• K. Norman (1) – BLWTL
• L. Mounteer (2) – DO
• L. Mounteer (1) – DO

U/Grad Student: (1) Bridget Mulvihill-Jory U/Grad Student: (1) Grad Student: (1) Meckkey El Sharnouby Grad Student: (1) Grad Student: (1) Meckkey El-Sharnouby Grad Student: (1)

Research & Graduate Services Update Research & Graduate Services Update

• Graduate Student Health & Safety

– New graduate students attended Lab Safety on New graduate students attended Lab Safety on September 22nd ‐‐ almost 100% participation rate! – Employee Health and Safety Orientation is now available online

• Current graduate enrolment: 587
• September new students: approximately 130

students (CBE‐34, CEE‐39, ECE‐45, MME‐12)

Research & Graduate Services Update

• Current scholarships for graduate students:

– NSERC – OGS – Vanier Banting PDF – Banting PDF

• Current Grants:
• Current Grants:

– NSERC DG NSERC RTI – NSERC RTI – ADF: Small and Major

Undergraduate Services Update Undergraduate Services Update

• Staffing in Undergraduate Services
• CEAB Timeline
• Programs to be reviewed:
• Chemical
• Civil
• Electrical
• Computer
• Software
• Integrated
• Mechanical
• Request for accreditation to be made November 2011
• Report due six weeks before visit date
• Visit date – October/November 2012

Information Technology Group (ITG)

• Projects Completed as of August 30, 2011

– Preliminary draft of hw, sw inventory y y – Helpdesk Renovation (SEB 1010A) – IBM HPC Cluster – hw configuration and commissioning Web Sites updated: – Web Sites updated:

• Ajay Ray
• MME Undergrad
• Co‐op

– Solidworks License Server – move to Engineering – Student Domain Upgrade – ENG Student Lab Image Upgrade to Windows 7 – Student Lab Image – Upgrade to Windows 7

Information Technology Group (ITG) Information Technology Group (ITG)

• Projects Completed as of August 30, 2011 – cont’d

I l i f Gh d d l f – Implementation of Ghost – automated deployment of sw – SEB computer labs – cleaned, updated signage – Implementation of SharePoint 2010

• Sites created for Jeff Wood, George Knopf, Web Projects

– Test integration of Cascade with Eng Web – Wiki (Strategic Plan) g

Information Technology Group (ITG) Information Technology Group (ITG)

• Projects in Progress ‐ Fall 2011

D C l i d i i – Data Centre cleaning and reorganization – IBM HPC Cluster – software configuration for Ansys (Fluent), Matlab, Excel – ITG Web Site – Review and Update – Web Sites ‐ MME Grad/ProGrad, ECE, WIE, Internationalization Portal – LDAP – UMS – transition IT support to ITG – Engineering Web Services High Availability Engineering Web Services High Availability – Implementation of Express Metrix – utilization for lab hw, sw

Information Technology Group (ITG) Information Technology Group (ITG)

• Projects in Progress – Fall 2011 cont’d

DR NEP P i k i i h UBC UNB – DR‐NEP – Private network connections with UBC, UNB – London Hydro – Remote lab – Server Virtualization – ES1050 – assist with planning use of Wimba classroom – Investigation of Desktop Virtualization – Reviewing Storage infrastructure Reviewing Storage infrastructure – Reviewing audio and video conference infrastructure – Classroom computer upgrades: SEB 2097, 3102, 3109, TEB 454 454 – Faculty Mentorship Wiki

Facilities Update

Renovations:

• Renovations Completed:

Renovations Completed:

– SEB 1 – drop in space for M. Eng Students – SEB 1010A – new ITG Helpdesk Space

• Renovations currently underway:

– TEB 40 & 70 – New stores space, New Student Design space – SEB 2013 – Research Lab for Jin Zhang

• Renovations upcoming:

– SEB 2015 – Seal floor in Autoclave Room

Facilities Update

Health and Safety

• Training – All staff and faculty must complete the

following training at minimum: following training at minimum:

– WHMIS Comprehensive (every 3 years) – Employee Health and Safety Orientation (now called Work Safely at Western and available through WebCT). No more in class sessions are offered. and available through WebCT). No more in class sessions are offered. – Position Hazard Form (https://servlet.uwo.ca:8082/WPHPositionHazard/) – For Supervisors – Supervisors Responsibilities Seminar

• Note that if you take this course you do not need to do the Orientation

– For staff working in labs:

• General Lab Safety (all lab personnel)
• Biosafety, Laser Safety, Radiation Safety, ladder safety, fall protection as required
• All training is found online in WebCT: http://webct uwo ca/
• All training is found online in WebCT: http://webct.uwo.ca/

Announcements/Reminders

• Monthly Get Together ‐ first Tuesday of every month from 10:00‐

Monthly Get Together first Tuesday of every month from 10:00 11:00 a.m. in the CMLP Atrium

• Engineering Convocation ‐ October 27/11 at 3:00 p.m. at Alumni

H ll Hall

• Halloween Potluck – October 28/11 at noon in SEB 3102 – for

faculty and staff

• Westhaven Holiday Dinner/Dance – December 2/11 ‐ for Faculty,

Staff, Grad Students and their guests

• Holiday Event for Graduate Students – December 7/11 at the

Holiday Event for Graduate Students December 7/11 at the Palasad – for graduate students

• Holiday Family Skate Night – December 8/11 from 4:30 – 6:30

Th A f F lt St ff d th i f ili p.m., Thompson Arena – for Faculty, Staff and their families

• Faculty and Staff Holiday Reception ‐ December 16/11 from

2:00‐4:00 p.m. at the Grad Club – for Faculty and Staff

• IBM Centennial Lecture with IBM Canada President Bruce

Ross BESc’85 ‐ October 12/11 at 10:00 am in SEB 1200 Ross, BESc 85 October 12/11 at 10:00 am in SEB 1200

• Central Library Western’s Classes without Quizzes ‐ Huffing

and Puffing and Blowing it Down: Wind Research at Western with Prof. G. Kopp ‐ October 13/11 at 7:00 pm

• CSChE Conference ‐ Alumni & Friends Reception – October

24/11 at 6 to 7:30 pm in CMLP Richard Dillon Atrium 24/11 at 6 to 7:30 pm in CMLP Richard Dillon Atrium

• Second Annual Western Engineering Leaders Reception – for

Alumni & Friends – November 2/11 at 6:00 to 8:00 pm at CN Tower Toronto

• Western Engineering Distinguished Lecture with Doug

Muzyka Senior Vice‐President and Chief Science & Muzyka, Senior Vice‐President and Chief Science & Technology Officer with DUPONT ‐ November 17/11at 12:30 pm

Oth B i ? Other Business?

Thank you!