SPARROW SPARROW Implementation for Officers of INDIAN RAILWAYS - - PowerPoint PPT Presentation

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SPARROW SPARROW Implementation for Officers of INDIAN RAILWAYS - - PowerPoint PPT Presentation

Feb 27, 2023 310 likes •548 views

SPARROW SPARROW Implementation for Officers of INDIAN RAILWAYS C&IS Directorate Ministry of Railways Agenda About SPARROW Pre requisites for implementation User Types & Roles Digital Signing SPARROW Activity

slide-1
SLIDE 1

SPARROW SPARROW

Implementation for Officers of INDIAN RAILWAYS

C&IS Directorate Ministry of Railways

slide-2
SLIDE 2

Agenda

  • About SPARROW
  • Pre‐requisites for implementation
  • User Types & Roles
  • Digital Signing
  • SPARROW Activity Overview
  • SPARROW Activity Overview
  • Proposed Schedule for Implementation
  • Questions
slide-3
SLIDE 3

About SPARROW

  • Smart Performance Appraisal Report

Recording On‐line Window

– On‐line digital system for filing of APAR – Provides a managed workflow system for APAR filling and filing – Application developed by NIC – Deployed for IAS initially – Now being expanded to all services under instructions of DoPT

slide-4
SLIDE 4

APAR vs SPARROW

Conventional APAR SPARROW

  • Paper Based
  • Adhoc manually managed

kfl

  • Online on the portal
  • Pre‐defined automated

kfl workflow

  • Manual tracking
  • Difficult to Monitor

workflow

  • System tracks progress
  • Real time monitoring
  • Difficult to Monitor
  • Delays
  • Loss of document
  • Real‐time monitoring
  • Bottlenecks visible
  • Documents not lost
  • Paper / pen signatures
  • Use of Digital Signatures
slide-5
SLIDE 5

SPARROW Features Overview

Workflow Authorization & Document Workflow Setting Authorization & Access Roles Upload option Digital Signing & e‐ Signing Online PAR Generation Centralized Database De‐Centralized Signing Generation Administration Delegation ( Authority & Permission) Linkage to eOffice PIMS (eService Book) Alerts & Notifications Permission)

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SLIDE 6

SPARROW – Main Features

Features On line Generation

  • PAR Generation from the predefined template

On line Generation PAR Generation from the predefined template Workflow module

  • To set the Hierarchy Workflow
  • Reporting, Reviewing, Accepting
  • Representation to Accepting Authority

Representation to Accepting Authority

  • Referral Board /Memorial to President

Delegation (Authority)

  • Delegation of Authority
  • Authority delegation is a delegation where all rights

Delegation (Authority)

  • Authority delegation is a delegation where all rights

and privileges are provided to do the same function Delegation

  • Delegate the right to prepare the draft PAR on

behalf of the officer Delegation (PAR Draft Preparation) behalf of the officer

  • This type of rights are normally provided by the
  • fficer to PA/PS
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SLIDE 7

SPARROW – Workflow

Workflow Type Description Standard Normal flow of submission Standard Normal flow of submission Flow will be based on the set hierarchy of Reporting/Reviewing/Accepting Representation Sent by Custodian to Representation Accepting h k d Authority to take necessary decision Referral Sent by Custodian to Representation Accepting Authority to take necessary decision Authority to take necessary decision For Manual Workflow : D fi h i i i f h l i PAR b ll Define the transition point of the electronic PAR to be manually submitted

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SLIDE 8

Pre‐requisites

  • Pre‐requisites for all users

– NIC e‐Mail ID (gov.in domain)

  • Recovery cellphone number to be permanent

R d t NOT Offi i l CUG N b

  • Recommend to NOT use Official CUG Numbers

– Aadhaar ID with linked cellphone number

Linked cellphone n mber to be permanent

  • Linked cellphone number to be permanent
  • Recommend to NOT use Official CUG Numbers

– Employee Master Details – Employee Master Details

  • Personal details of each user to create validation data

for user login

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SLIDE 9

User Types & Roles

s @RB

  • ICT

Systems Managers

@Units

  • Primary

Custodian

Users

  • Reported

upon

anagers

Managers

  • Super

Custodian

agers @

  • Alternative

Custodian

  • Reporting

stem M

Custodian

  • f Ministry
  • f

Railways

W Mana

  • PAR

Manager

  • Reviewing
  • Accepting

Sys

Railways

PARROW

  • EMD

Manager p g

  • Appellate

SP

g

slide-10
SLIDE 10

Digital Signing

  • Digital Signing using eSign

– Uses Aadhaar – OTP based verification through registered ll h b cellphone number – All users to be enabled for eSign

dh d

  • Hence Aadhaar made a prequisite
  • Signing using DSC on crypto‐token

– Needs to be procured from Certifying Authorities – USB crypto‐token to be used with PIN

slide-11
SLIDE 11

SPARROW Activity Overview

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SLIDE 12

Schedule for Implementation

D‐DAY Days from D‐ Date Scheduled Date Day Event / Milestone First schedule planning meeting between NIC core team and RB

  • 73

21-04-2017Friday First schedule planning meeting between NIC core team and RB team

  • 68

26-04-2017Wednesday Orientation session for RB team

  • 68

26-04-2017Wednesday Training for the RB Helpdesk Personnel 63 01 05 2017M d SPARROW L h Ki k ff ti f IR SPARROW t 17

  • 63

01-05-2017Monday SPARROW Launch Kick-off meeting for IR SPARROW team

  • 49

15-05-2017Monday 1st One Day Workshop on SPARROW

  • 48

16-05-2017Tuesday 2nd One Day Workshop on SPARROW

  • 47

17-05-2017Wednesday 3rd One Day Workshop on SPARROW 03‐07‐201

  • 46

18-05-2017Thursday 4th One Day Workshop on SPARROW

  • 45

19-05-2017Friday 5th One Day Workshop on SPARROW

  • 40

24-05-2017Wednesday EMD / PAR managers to START creating PAR workflows Training of end users to be started g

  • 24

09-06-2017Friday END of PAR workflow creation

  • 21

12-06-2017Monday START of Testing of PAR Dataentry and workflow

  • 3

30-06-2017Friday END of testing of PAR Dataentry and workflow Training of end users to be finished Training of end users to be finished 03-07-2017Monday Reported upon officers to START online 03-07-2017Monday To be planned

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SLIDE 13

Things to be done to launch

agers

  • Production

instance DC‐ DR site setup

agers

  • Training of

Managers / Trainers

Users

  • Training of

users

  • Login on the

m Mana

DR site setup

  • Priming of

EMD Database

  • Central

W Mana

Trainers

  • Setting up of

local helpdesk for the unit

U

  • Login on the

portal

  • Verify the

EMD details

System

Helpdesk Management

  • Organize

Training of

ARROW

  • EMD updation
  • APAR

workflow setup (Section‐1)

  • Initiate the

APAR available in the inbox of Training of Trainers

SPA

setup

  • Launch

in the inbox of

  • fficers

Reported Upon

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SLIDE 14

Questions

slide-15
SLIDE 15
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SLIDE 16

SPARROW – Roles

Roles Ownership Functional (Two categories) p

  • PAR Custodian (Overall)
  • Alternate PAR Custodian
  • Decentralized PAR Custodian

PAR Generation/Work flow creation

  • PAR Manager

Hierarchy (Channel Of Submission)

  • Officer Reported upon
  • Reporting Authority
  • Reviewing Authority
  • Accepting Authority

Application (Employee Database)

  • EMD Manager

System (System Setup)

  • System Administrator (Assignment Of Roles)
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SLIDE 17

Roles (Functional – Ownership)

Role Responsible Who DSC (Req) PAR Custodian Overall @ Railway Board

  • Custodian of the SPARROW

Database

  • Custodian of the Central Repository

Service Controlling Authority Yes Custodian of the Central Repository

  • f ePAR Dossier of officers

PAR Custodian ZR/PU

  • Is the custodian of the PARs of the

Department/ Ministry/State Confidential Cell of the Railway Unit Yes ZR/PU Confidential Cell Department/ Ministry/State the Railway Unit PAR Manager

  • Sets the channel of submission

Confidential Cell of No Reporting/Reviewing/Accepting Authority in Workflow for PAR the Railway Unit

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SLIDE 18

Roles (Hierarchy)

Role Responsible Who DSC (Req) Officer

  • Fill the PAR Form and Submit to

Reporting Officer as per the defined schedule and time line Officer Reported Upon Yes Reporting Authority

  • Assessment of the PAR
  • Reporting Officer grades the PAR

forwarding to Reviewing Officer Reporting Authority Yes Reviewing Authority

  • Reviews the comments of the Reporting

Officer

  • Reviewing Authority grades the PAR

d f d h A i A h i Reviewing Authority Yes and forwards to the Accepting Authority Authority Accepting Authority

  • Accepting Authority is responsible for

finalizing the PAR Accepting Yes Authority finalizing the PAR Authority Yes

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SLIDE 19

Roles (Application)

Role Responsible Who DSC (Req) EMD Manager

  • Updating the employee information
  • On transfer/superannuation
  • On new joining

I di i d Establishment/ Admin Section

  • f the

C fid i l No

  • Immediate action on update to

happen on issue of transfer order Confidential Cell of the Unit No

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SLIDE 20

SPARROW – Roles (System)

Role Responsible Who DSC (Req) PAR Administrator @ Railway Board

  • Sets the PAR System parameters
  • PAR/Appraisal Templates
  • Period of appraisal

Service Controlling Authority No

  • Populates all the primary databases
  • Update and maintain the PAR

templates for the respective cadres templates for the respective cadres

  • Assign and De‐assign of SPARROW

Roles C di f SPARROW D b

  • Custodian of SPARROW Database

System Administrator

  • Development/Enhancement of

SPARROW Application RBCC No @ Railway Board pp

  • Technical Support
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SLIDE 21

SPARROW – Getting Started

User/Official SPARROW Application

  • NIC eMail id
  • Employee data
  • DSC has to be installed
  • Workflow to be set
  • ePAR for Online submission • PAR to be Generated
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SLIDE 22

System Requirement

  • NIC eMail
  • Employee Data

kfl

  • Roles
  • Mapping Users to the

l

  • Workflow entry

Roles

  • DSC Process
  • OS: MS Windows,

Linux

  • Centralized hosting

at RCIL data center

Pre‐ Requisites

Linux

  • Browser: Internet

Explorer 10 or higher/ Mozilla at RCIL data center.

  • Multiple network

lines

  • Best view resolution:

Firefox 2.6 or higher

  • Adobe Reader 7.0 or

higher

  • Antivirus Software

1024 X 768 pixels

  • RAM: 2 GB DDR or

higher

  • Scanners
  • Antivirus Software
  • Scanners