Sharon School Department Presentation to Sharon Finance Committee - - PowerPoint PPT Presentation

Sharon School Department Presentation to Sharon Finance Committee

February 18, 2015

Overview

— FY16 Preliminary Budget (8x14 spreadsheet) — FY16 Projected Enrollments — Additional Finance Committee Questions — FY12 – FY15 Budget Additions/Reductions

Enrollment Question(s)

— Background: The School Committee has informally

adopted the following elementary class size ranges as guidelines for determining the number of sections at each grade level and each school.

— Kindergarten – maximum of 22 students per class with

a classroom aide added to the room when the class size exceeds 18 students.

— Grades 1 – 2 – class size up to 20 – 22 students per

class is acceptable before considering the addition of another section to the grade level/school.

— Grades 3, 4, and 5 – class size up to 24 – 26 students

per class is acceptable before considering the addition

• f another section to the grade level/school.

Finance Committee Question

Grade Grade Tot

• tal St

Students Se Section

• ns
• Avg. Class Si

Size

• 1st

215

• 11
• 19.55

—

• 215
• 10
• 21.5

— 2nd

228

• 12
• 19

— 228

• 11
• 20.7

—

By grade, please explain what would be the impact of reducing the number of sections in each grade by one section in terms of financial reductions.

—

If we reduced one section per grade level, grades 1 – 5, the savings would be approximately $59,530 x 5 or $297,650. BUT!

Elementary Enrollment


(Beginning class size if one section reduced at each grade level, at each school)

— Grade 1

• Grade 3

— Cottage 88 / 3 = 29.3

Cottage 85 / 3 = 28.3

— East 58 / 2 = 29

• East 66 / 2 = 33

— Heights 69 / 3 = 23

• Heights 79 / 3 = 26.3

— Grade 2

• Grade 4

— Cottage 69 / 3 = 23

• Cottage 89 / 3 = 29.7

— East 76 / 3 = 25.3

• East 74 / 3 = 24.7

— Heights 83 / 3 = 27.7

Heights 96 / 3 = 32

• — Grade 5 – Cottage 32.6 / East 36 / Heights 26

Grade ¡1 88 Class ¡1 22 Class ¡2 22 Class ¡3 22 Class ¡4 22 Grade ¡2 69 Class ¡1 18 Class ¡2 17 Class ¡3 17 Class ¡4 17 Multiage ¡2-­‑3 22 Grade ¡2 11 Grade ¡3 11 Grade ¡3 85 Class ¡1 22 Class ¡2 21 Class ¡3 21 Class ¡4 21 Grade ¡4 89 Class ¡1 23 Class ¡2 22 Class ¡3 22 Class ¡4 22 Grade ¡5 98 Class ¡1 25 Class ¡2 25 Class ¡3 24 Class ¡4 24

Total 517

F Y 1 6 P ro j e c t i o n C o t t a ge S t re e t S ch o o l

Kindergarten ¡FULL ¡DAY 66 Class ¡1 22 Class ¡2 22 Class ¡3 22 To ¡Heights To ¡East TOTAL ¡Reg ¡at ¡CSS 66 Half ¡Day ¡K

F Y 1 6 P ro j e c t i o n East Elementar y School

Grade ¡1 58 Class ¡1 20 Class ¡2 19 Class ¡3 19 Reduction Grade ¡2 76 Class ¡1 19 Class ¡2 19 Class ¡3 19 Additional ¡Section 19 Grade ¡3 66 Class ¡1 22 Class ¡2 22 Class ¡3 22 Reduction Grade ¡5 72 Class ¡1 24 Class ¡2 24 Class ¡3 24 Reduction Reduction

Total 412

Kindergarten ¡FULL ¡DAY 66 Class ¡1 22 Class ¡2 22 Class ¡3 22 From ¡Cottage From ¡Heights TOTAL ¡Reg ¡at ¡East 66 Half ¡Day ¡K Grade ¡4 74 Class ¡1 18 Class ¡2 19 Class ¡3 18 Class ¡4 19

F Y 1 6 P ro j e c t i o n H e i g h t s E l e m e n t a r y S ch o o l

Kindergarten ¡FULL ¡DAY 66 Class ¡1 22 Class ¡2 22 Class ¡3 22 From ¡Cottage From ¡East Total ¡Reg ¡at ¡Heights 66 Half ¡Day ¡K Section ¡AM Grade ¡1 69 Class ¡1 18 Class ¡2 17 Class ¡3 17 Class ¡4 17 Grade ¡2 83 Class ¡1 21 Class ¡2 21 Class ¡3 21 Class ¡4 20 Grade ¡3 79 Class ¡1 20 Class ¡2 20 Class ¡3 20 Class ¡4 19 Grade ¡4 96 Class ¡1 24 Class ¡2 24 Class ¡3 24 Class ¡4 24 Grade ¡5 78 Class ¡1 20 Class ¡2 20 Class ¡3 19 Class ¡4 19 Reduction

Total 471

SMS Projected Enrollment Data

— Grade 6, 304 students / 13 sections / 23.4 class size — Grade 7, 282 students / 13 sections / 21.7 class size — Grade 8, 252 students / 12 sections / 21 class size — Total 838 students projected (830 now)

SHS Projected Enrollment Data

— Grade 9,

296 students

— Grade 10,

267 students

— Grade 11,

268 students

— Grade 12,

326 students

— Total

1157 (1123 now)

Finance Committee Question

— Essential Prior

• rities – On Page 17 of the FY 16

Preliminary Budget Request dated January 7, 2015, you identify the “top priorities” addressed in the budget. Can you identify the costs in the budget that relate to each priority:

— Class Size — Moving the district forward — The district’s strategic plan — Building capacity for the ASD program

FY16 Preliminary Budget

— Contractual obligations = $1,081,670.24 — Staffing to maintain class size = $58,294.00 — Required Staffing/Supply/Materials = $129,279.81 — Strategic Plan / Moving Forward = $108,024.53 — Special Needs Circuit Breaker Loss = $182,708.00 — Staff Added = 4.85 FTE / Staff Reduced = 3.05 FTE for a

net gain of 1.80 FTE

Finance Committee Question

— Specific Budget Items/Questions

— FY16 Preliminary Budget Request Page 11 has District (EC)

average salary 152,513 (9,943,872 / 65.2). Please provide detail.

— As indicated on the 1/7 budget packet, these figures account

for salaries and all operational costs for each school/district.

— 13.7

Districtwide Office $1,303,568

— 9.6

Districtwide Other $2,803,991

— 5.9

Sped Districtwide $1,309,550

— 0.0

Sped Tuitions/Cont. Svc. $1,813,271

— 11.7

Sped Early Childhood $755,326

— 18.3

Transportation $1,099,326

— 6.0

Maintenance $858,840

— 65.2 FTE

Finance Committee Question

— What is current classroom size for each class in high school

similar to a census report on the elementary school grades and class sizes? Same question for Middle School.

SMS Grade 6 (282 increasing to 304)

— 12 Sections with 282 students

— Section 1 = 23 — Section 2 = 24 — Section 3 = 23 — Section 4 = 24 — Section 5 = 23 — Section 6 = 24 — Section 7 = 23 — Section 8 = 24 — Section 9 = 23 — Section 10 = 24 — Section 11 = 23 — Section 12 = 24

SMS Class Size, Grade 7 (248 increasing to 282)

— ELA

Math SS Science World Language

• 18

22 24 22 19 Spanish 23 24 23 19 24 Spanish 16 21 23 23 18 Spanish 23 19 18 24 25 Spanish 23 17 16 17 17 Spanish 17 17 23 18 24 Spanish 16 19 18 16 18 French 23 25 23 23 25 French 21 19 21 22 23 French 22 21 17 22 25 French 21 17 21 21 17 Chinese 18 20 21 21 241 241 248 248 235

SMS Class Size, Grade 8 (292 decreasing to 252)

—

ELA Math SS Science World Language 24 26 22 25 19 Spanish 21 23 24 22 17 Spanish 26 21 19 20 19 Spanish 19 19 25 26 17 Spanish 20 21 24 21 17 Spanish 23 26 22 19 20 Spanish 21 26 17 22 22 Spanish 20 17 23 23 19 Spanish 19 19 26 24 21 French 22 17 20 20 22 French 19 24 22 18 19 French 24 26 26 26 17 French 26 19 22 26 17 Chinese 14 Chinese 284 284 292 292 260

SHS Class Size

— Please see supplemental document distributed at

the 2/18 Finance Committee meeting.

Finance Committee Question

— How much was charged for prepayments of special education or

educational collaborative tuition due by 6/30/14 even though the services will be performed in FY15?

— Answer

— FY14 for FY15 $852,262 — FY13 for FY14 $842,914

Finance Committee Question

— Program & Service Improvements/Need – For the following items

identified as Program & Service Improvements/Needs, please separate the items on the list into 2 categories with their corresponding costs, one category being “Improvements” to current services and the other category being “Needs”. —

—

SPED Tuition Increase $172,991 (Need)

—

Regular Transportation budget increase $8,622 (Need)

—

Decrease in FY16 Circuit Breaker funding $182,708 (Need)

—

Elementary ELL Teacher $68,232 1.0 (Need)

—

TBL Teacher (increase of .50 for full year) $34,116 0.5 (Need)

—

Supplies/Materials Requests $26,932 (Improvement)

—

Data Analyst $45,000 .50 (Improvement and included in strategic plan)

—

Elementary Foreign Language $61,409 .9 FTE (Improvement and included in strategic plan)

—

Elementary Foreign Language Facilitator $1,616 (Improvement and included in strategic plan)

—

Need = $466,669 Improvement/Strategic Plan = $134,957

Finance Committee Question

— Enrol

• llme

ment - On p.8 the seven year budget summary lists the following FY15 – 3310; FY16 – 3410. On p.15 the enrollment projection lists the following FY15 – 3456; FY16 – 3410. Which is correct? Is the School Department projecting an enrollment increase or decrease?

— Answer – Page 8 represents FY15 Projected enrollment data

as of 10/1 (3310); Page 15 is the actual enrollment to date (3456)

— By graduating a senior class of 262 students and

anticipating an in-coming kindergarten class of 230, the district will lose approximately 32 students. However, the number of new enrollees is unknown and could eliminate the 32 student loss.

Finance Committee Question

— Comparative Year Questions/FY 2015 Budget

History Questions:

— How many dollars were encumbered for FY 6/30/14 and for

what items?

— Answer: $351,967 (miscellaneous supplies/

materials; tuitions; summer curriculum, professional development etc.

Finance Committee Question

—

What was Proposed Special Education Reimbursement for FY15 Budget $1,223,843 and how much reserve was carried over from FY14 $1,406,551 and will be carried

• ver to FY16 $1,223,843 and how much of FY16 reserve carried over to FY17? ???

— Answer: Special Education reimbursement, otherwise known as Circuit Breaker, was:

—

FY14 $1,406,511 and $1,406,511was carried into FY15 to be spent in FY15

—

FY15 $1,223,843 and $1,223,843 will be carried into FY16 to be spent in FY16

—

FY16 Unknown and depends on outplacements, reimbursement rate, etc.

—

One unknown variable here is the percent reimbursement that we receive. It has ranged from a low of 40% to a high of 72%. We are currently on the high end. If reimbursements decline, we will need to make up the difference in the

• perational budget.

Finance Committee Question

— In fiscal year 11 and 12 School Department gave back to town

100,655 and 217,090 respectively. In both years there was a higher percentage of the budget per page 15 of FY16 Preliminary Budget since FY12. Regular Education Budget percent for FY15 have increased 5.9% over 2012 (76.23 vs. 71.98). FY13, 14 & 15 nothing given back. Why?

— Answer:

—

FY13 was, indeed, $0 returned (the school department spent all of its

• perational budget and bought ahead out-of-district tuitions to the

degree allowed by law)

—

FY14 the school department returned $107,341 to the Town

—

FY15 is unknown

Finance Committee Question

— How many foreign languages are taught in the high

school and what is the cost of each (middle school also)? Answer

— SMS – Chinese ($63,769), French ($209,334), and

Spanish ($374,311) Total = $647,414

— SHS – American Sign Language ($39,104), Chinese

($73,965), French ($243,193), Latin ($120,770), and Spanish ($478,728)

— Total FL at SMS/SHS = $1,616,824

Finance Committee Question

— Heights Building Maintenance.

— Are there issues that might affect the Heights building

currently or in the near future, including, but not limited to the roof systems? What are the potential financial impacts of those issues.

— Answer – Capital Outlay Requests can be found at

http://www.sharon.k12.ma.us/pages/ Sharon_Public_Schools/Main_Menu/ General_Information/Budget_Information/ Capital_Outlay

— Total Capital Outlay request is $1,151,250, of which

$243,950 is for the Heights Roof Design Services

Finance Committee Question

— Heights Building Maintenance.

— Are there issues that might affect the Heights building

currently or in the near future, including, but not limited to the roof systems? What are the potential financial impacts of those issues.

— Heights Existing Conditions Study can be found at

http://www.sharon.k12.ma.us/files/_yTItV_/ a92aae54e0a8661f3745a49013852ec4/ Exisitng_Conditions_Study_- _Heights_Elementary_School.pdf

— SHS Existing Conditions Study can be found at

http://www.sharon.k12.ma.us/files/_yTIue_/ 4ae443d6017fe51d3745a49013852ec4/ Existing_Conditions_Study_-_Sharon_High_School.pdf