Services FY 2019 PROPOSED BUDGET HIGHLIGHTS General Fund County - - PowerPoint PPT Presentation

FY 2019 PROPOSED BUDGET HIGHLIGHTS

County Board Work Session

Department of Technology Services

Monday, March 19, 2018, 4:00 p.m.

General Fund

Making Arlington a leading community that is vibrant, accessible and resilient, today and in the future.

Department Overview

• Completion of ConnectArlington
• Number one Digital County – two years in a

row

• Defining Arlington’s Digital Destiny
• Energy Sustainability
• Place
• Projects Added to MyArlington app

2

Department of Technology Services

Department Overview

3

• Electronic Payment for Permits (One Stop

Arlington)

• Digital Inclusion Initiative – Arlington Mill
• Launch of Open Data Advisory Group
• Increased telephone call capacity and

redundancy

Department of Technology Services

Summary of Proposed Budget Changes

FY 2018 Adopted FY 2019 Proposed

Change % Change

Expenses $20,538,645 $22,020,099 +1,481,454 +7.2% Revenue

• Staff

77.0 FTEs 74.0 FTEs

• 3.0 FTEs
• 3.9%

4

• Non-personnel expenses increase due to increased licensing,

maintenance, data storage, and the transfer in of existing non- departmental funds for the Litigation Hold Program and the Open Data Program.

Department of Technology Services

Detail: Proposed Reductions

5

Elimination of Filled Cable Administrator Position Service Impacts Budget Impact

• Reduced oversight of cable television franchise

agreements with Verizon and Comcast

• Violations of terms will be delegated to County

Attorney’s Office for enforcement

• Renegotiation of franchise agreements in 2022 will

be assigned to outside counsel Change:

• $181,340

Staff Impact

• 1.0 FTE (filled)

Department of Technology Services

Detail: Proposed Reductions

6

Reorganization of PRISM Functional Support Service Impacts Budget Impact

• Work will be redistributed between Department of

Management and Finance (DMF) and DTS

• A portion of the savings will be used to augment

support required by DMF

• Final resource allocation between DMF and DTS

will be determined before start of FY 2019 Change:

• $25,000

Staff Impact

• 2.0 FTE’s (filled)

Department of Technology Services

Detail: Proposed Reductions

7

Removal of 24/7 Desktop Support for County Employees Service Impacts Budget Impact

• Technical support calls and questions by County

staff will only be answered during business hours, Monday to Friday, 7am until 5pm

• The after-hours help desk averages 2.3 calls per

day Change:

• $27,000

Department of Technology Services

Key Budget Considerations

• Technology is now a part of everything the County does
• Demand continues to grow exponentially, causing costs to increase. This leads to

more reliance on contractors – the “hire” versus “acquire” issue

• Operating costs for ConnectArlington will grow in FY 2020 – contractor costs
• Reassessing technology footprints to reduce costs and increase mobility
• Plans to reduce Data Center footprint through outsourcing (co-location)
• Exploring Network and Phone convergence with APS
• Staff vacancies at all time high – in excess of 15% (50% at management

level)

• Contributing factors – low regional unemployment and falling competitiveness of

technology salaries

8

Department of Technology Services

Detail: Proposed Reductions

9

Reduce funding for Arlington Independent Media by 20 percent Service Impacts Budget Impact

• The FY 2019 Proposed budget reduces ongoing

funding to AIM by 20 percent. AIM’s total support from the County for FY 2019 is $363,410.

• The County is the largest single income category

for AIM.

• This reduction will require AIM to reallocate

resources and reprioritize activities within its existing budget or find new funding to continue its current level of services. Change:

• $90,852

Department of Technology Services

Summary of AIM Funding

10 Fiscal Year Total AIM Revenue* County Contribution County Contribution as % of AIM Revenue (est.) Notes

FY 2014 666,877 481,482 72%

• AIM received 1% of Comcast Franchise Fee Revenue
• Free rent provided by Comcast

FY 2015 742,101 477,740 64%

• AIM received 1% of Comcast Franchise Fee Revenue
• Free rent provided by Comcast

FY 2016 831,989 482,682 58%

• AIM received 1% of Comcast Franchise Fee Revenue
• Free rent provided by Comcast

FY 2017 703,430 484,140 69%

• New franchise agreement signed in December 2016
• AIM received 1% of Comcast Franchise Fee Revenue, based on previous

contract

• Free rent provided by Comcast

FY 2018 TBD 564,262** TBD

• Reduced AIM funding by 5% ($29,878)
• Offset by one-time funding for a half-year of rent payment ($110,000)

FY 2019 TBD 363,410 TBD

• Removal of one-time funding for rent ($110,000)
• 20% proposed reduction in funding ($90,852)

* Source - AIM revenue provided from AIM annual audit ** FY 2018 Budget represents a 5% contribution reduction, offset by a one-time increase for rent ($110,000) *** FY18 – FY19 “% of AIM Revenue” is based off the most recent AIM revenue provided for FY 2017

Regional Comparison

11

Department of Technology Services

Jurisdiction Public Access In-house or 3rd Party Provides funding for a additional Public Access Station Funding Source

Arlington In-house (ATV) Yes, AIM ATV – Net Tax Support AIM – Net Tax Support Alexandria In-house No N/A Fairfax 3rd Party No Franchise Agreements Loudoun In-house No Franchise Agreements Prince William In-house No Net Tax Support Montgomery 3rd Party No Net Tax Support and Franchise Agreements Prince Georges 3rd Party No Net Tax Support and Franchise Agreements District of Columbia In-house No Net Tax Support and Franchise Agreements