Secure, Fast, Easy and Comprehensive File Management System What is - - PowerPoint PPT Presentation

Secure, Fast, Easy and Comprehensive File Management System

FileOrbis is an on-premise file management system allowing you to:

• Access your files from everywhere,
• Manage authorizations and access to your files,
• Share your files with internal and external users,
• Include your files in security analyzes and processes,
• Conduct content and sensitive data analysis on your files,

and it is equipped with unique operation and control features. FileOrbis is a consolidating platform which can manage file servers, user profile files, user-specific areas and network disks. With FileOrbis, you both create an access channel for all your file systems and have an integrated management system. FileOrbis does not consider file management only through one perspective such as access, authorization management, file sharing, logging etc. Adding security and content analysis products (zero-day, anti-malware, DLP , sandbox etc.) to these administrative features, FileOrbis enables you to run all file management systems together and/or sequentially and more effectively.

What is FileOrbis?

Access and Authorization

User Specific Workspaces

• Each user has a private FileOrbis area similar to their own Desktop area.

Access from Everywhere

• Users can access their files from all access terminals whether in the domain or out of

the domain including mobile, web, client applications, Outlook and MS Office. Integrated File Structure

• You can also include users’ existing access areas to the system, such as file servers and

profile files, etc. You can make file operations in all fields and display hundreds of format without downloading them, and even edit some of them. Using Your Existing Structure

• You can manage existing public fields, authorizations, users and groups at their places

without copying them. Next Generation File Server

• You can edit your file authorizations according to your internal users and groups, enable

your units to manage their own file authorizations by transferring authorization.

Features

Security

Integration with Security Products

• By connecting your existing security systems (zeroday, sendbox, DLP, anti-malware

etc.) to FileOrbis, you can include them in any access or process you wish and form automatic restrictions according to the decisions related to these integrations. Approved Access

• You can hold your file sharing subject to administrator’s approval and establish human

decision mechanisms in addition to automatic decisions. Identifying Your File Extensions

• You can impose automatic restrictions to access depending on your files’ extensions.

You can realize your operations with high accuracy thanks to FileOrbis’ machine- learning based file extension identification. Security Watermark

• You can allow your files to be viewed online and automatically display security

watermarks on your file when viewed. As a result, you can find when a document was copied even by means of taking a photo of the file.

DLP AV Zero-day

Sharing Content Analysis and Reporting

In-Text Search

• You make a search in milliseconds across all file environments which you have integrated in

your system (including file servers). You can also configure your search according to TR/EN language roots, location, author, ownership or metadata. KVKK Analysis

• By scanning your entire file structure, you can analyze and verify Turkish ID and Credit

Card details and report the location and the number of sensitive data and even categorize data by relevant aging criteria. Authorization Reporting

• You can see the users’ interaction regarding file access and sharing and issue a detailed

interaction chart regarding those sharing activities. Integrated and Detailed Reporting

• Each user and Admin action on the system is reported for all file environments. More than
• ne hundred different actions can be reported separately. These reports can include many

details, e.g., the user’s IP address, location and operating system and with whom the user

• interacts. The reports may also be integrated in SIEM systems and downloaded.

External Users and File Sharing

• You can send any of your files or folders to external users with the authorizations and rights you

would like to assign them. Furthermore, you can get the end user’s consent and approval, and log their approval. Sending Unlimited E-Mails

• By converting your e-mail attachments to links in Outlook, you can send e-mails without

limitation and prevent your e-mail systems’ running out of space. Public Workspaces

• You can create public work areas with your existing users/groups and with various authorities;

report all authorizations and movements and present it as a notification to the end user. API and Automation

• By integrating your corporate business solutions into the system, you can automate your entire

file interactions with your internal and external user. HTTP (S) - FTP (S) – SFTP

• You can create your link access via various protocols and singularize all your access systems.

Features

It resolves your cloud-based unchecked file sharing

• problems. It supports HTTP

(S) – FTP (S) – SFTP Protocols Contribute to your legal requirements such as KVKK and ISO 27001. Provide sensitive data analysis and aging in all areas. Solve your external file access and VPN administration problems. Solve the problem of failing to send e-mail attachments and e-mail servers’ running

• ut of space due to

attachments. Solve your access reporting and log problems in all file environments. Eliminate the authorization complexity and unused files on file servers. Solve access and authorization management

• problems. Produce Person

and Group based private access policies. End the need for spaces where everyone can read & write and USB usage. Create public workspaces.

Producing Solutions to Your Problems

• Your users can access all of their files (including public folders) from
• ne screen.
• Your users can make secure, fast and easy file exchange with the

external environment.

• Your users can produce real time public work environment with
• ther users.
• Your users can easily perform all operations through web and mobile

applications as well as Outlook.

• Your users can edit Word, Excel, Powerpoint files online.
• Your users can send big e-mail attachments without being stuck by

mail delivery limits.

• Your users can access from outside to their public folders securely

without VPN.

• Your users can receive e-mail and/or notification about their internal

and external sharing activities.

• You can make in-text search across your files.
• You can manage all your file systems from a single point.
• You can have an on-premise file management and sharing system.
• You can connect your file interactions to your business systems through API

and create automations.

• You can prevent your mail systems’ running out of space with mail

attachments.

• You can create HTTP(S), FTP(S) and SFTP accesses.
• You can automatically block any undesired accesses by integrating your

systems such as DLP, sandbox, anti-malware and zero-day to your processes.

• You can hold your sharing subject to approval processes.
• You can add a security watermark to your sharing.
• You can apply acceptance-approval processes for external sharing.
• You can define rules according to your file extensions.
• You can produce private access and operation policies for users and groups.
• You can manage your existing file server.
• You can install a next generation file server where units can manage their
• wn authorizations.
• You can conduct sensitive data (KVKK) analysis for your all file systems.
• You can age your files with different rules.

For Users For Enterprises

Which capabilities does it

• ffer?

FileOrbis with Unique Features

FileOrbis is integrated with Active Directory and Open LDAP. You can immediately present it for use by the users and groups you determined, without requiring you to create or manage users additionally. The users can log in the system with their existing user names and passwords. Furthermore, with Windows Authentication, you can log in the system via web, client, Outlook-Office add-in.

User

Integrated in Your Existing Structure

FiIeOrbis enables you to manage your organization’s various file systems from a single point without requiring to migrate them.

User Profile Files (Folder Redirection) Network Disks Shared Folders (File Server) Users’ Workspaces (Home Folder)

Mobile Web Outlook Add-in

As file sources, you can add the following to FileOrbis:

• User Profile Files (VDI structures, Folder

Redirection),

• Network Disks,
• Your File Servers,
• Users’ Workspaces (Home Folder)
• Users can access the file systems you define with their

previous authorizations (NTFS-User Inheritance).

• They can carry out many operations such as uploading,

downloading, renaming, moving, copying, previewing,

• nline editing, desktop editing, sharing, link creation,

version viewing, and compression.

• Your users can access all of their files through FiIeOrbis

access points (Web APP , Mobile APP , Outlook Addin, Office Addin) and perform operations according to their authorization (NTFS) and the rules you define.

Manage All Your File Systems

Mobile Web Outlook Add-in Your users can make all of their operations easily via Mobile app, Web app and Outlook.

Access Your Files From Anywhere

You can add your existing users and groups to the system, and you can also add your existing file servers to run all environments from a single point and integrate them with other features of FileOrbis. You can give any file or folder in FileOrbis to another person or group with any access authorization you want. With this operation, you generate public workspaces. Sharing a file or folder with another person through sharing authorization is also possible. As a result, you will

• btain a next generation file server in which the units can manage their
• wn rights and permissions through self-service authorization.

Though generated in FileOrbis, you can also mount these files on the

• computer. As a result, with minimum impact on the users’ habits, you

will be able adapt your file server to next generation requirements. You can also send your shared files as links to external environment. The operations performed through this link are also notified to the other users in the sharing. You can use this feature of FileOrbis for business- file follow up. Any changes you make in your shared folders are communicated to your users via notifications (notifications can also be received by e-mail, customized on operation and person basis).

Next Generation File Server and Public Workspace

With FileOrbis, you can create links with the following permissions;

• Download
• Preview (users can view the files only on the browser without downloading them)
• Upload
• Download & Upload

according to your requirements. You can make your links more manageable and secure by defining the following restrictions. Furthermore, you can edit or cancel the links anytime you want.

• Add expiration date
• Add password protection
• Define Instant password
• IP access restriction definition
• Add Upload limit
• Add Message

FileOrbis enables easy and secure file exchange with external users. The files can be sent and received to and from external users through all FileOrbis access terminals (Web APP , Mobil APP , Outlook Add-in) with a few clicks.

More Secure and Easier File Exchange with External Users

With FileOrbis FTP and SFTP; you can create links with the following permissions:

• Download
• Upload
• Download & Upload

according to your requirements. You can make your links more manageable and secure by defining the following restrictions. Furthermore, you can edit or cancel the links anytime you want.

• Add expiration date
• Add user name and password protection
• IP access restriction definition
• Add Upload limit
• Add authentication key

In addition to HTTP (S) protocol, FileOrbis also provides FTP(S) and SFTP protocols for sharing file with external users. You can send your files over the same link via 3 main

• protocols. All other features of FileOrbis continue to work in

the same way. Therefore, you have an SFTP-FPT(S) product through which you can perform DLP-Sandbox scan, data discovery and log all your operations.

HTTP(S) – FTP (S) - SFTP at Single Point

By generating a unique ID for your all viewing of your files, you can even identify who has taken the photo of your file. By defining any approval flow you wish for your link accesses, you can set a human based control mechanism in addition to the automatic control mechanisms.

Link Approval, Security Watermark, Express Consent Text

By obtaining an express consent from the user before accessing to the links you send, you can provide evidence for your legal requirements.

You can easily send and receive your e-mail attachments via Outlook Add-in without any size limits.

10MB 100 GB 10 GB 100 MB

Send/Receive Your E-Mail Attachments Without Size Limits

With FileOrbis, you can view many file formats without downloading.

• View and edit text-based files. (txt, html etc.)
• View PDF files.
• View image, video and audio files. (jpg, gif, png, mov, mp3 etc.)
• View and edit Office files. (Word, Excel, PowerPoint)

You can edit your Office files online without downloading and without requiring extra software or license. Moreover, with the sharing function, you can edit the files shared with write permission in real time and collaborate with other users. With FileOrbis, you can display the information such as author, creation date, modification date, size and sharing type, etc. regarding your shared files. Furthermore, your existing snapshot files can be presented to your users as

• ld file version and you can enable your users to download these old
• versions. FileOrbis does not use additional space for this process.

View and Edit Your Files Without Downloading

View file details and display previous versions Edit Office files online and collaborate in real time with other users

Edit Your Office Files Online and Collaborate

Depending on your existing access rights, FileOrbis allows you to search text across the files that you can access. You can perform this search in milliseconds and make search in file servers without requiring migration. With Turkish and English language sensing function, you can also search the root

• f the word and the words derived from that root. E.g.: for the word ‘share’, it

can search for the derivatives such as share, shared, sharing etc. You can narrow down the search options with file location, date of modification, meta data, author, etc. filters. FileOrbis can also add Turkish ID and Credit Card verification function when realizing this search function. As a result, it helps you to reduce your legal burden such as KVKK by analyzing and reporting you information about where, including File servers, and how much sensitive data you have got. FileOrbis also allows you to age the files on the system according to certain rules, so you can withdraw from users’ access any files that should not be available and archive them.

In-Text Search and KVKK / PCI Analysis Report

FileOrbis is equipped with the control, managing and sharing abilities which cannot be done in the file server structure by adding security and access procedures on the existing access authorizations. With NTFS authorizations, different access permissions can be defined for user files (workspace and profile files), public folders (file server) and for sharing activities of a user. As a result, you can produce additional authorizations by user, path and operation (download, delete, copy, create download link, create upload link, edit, share etc.) breakdowns. You can define these access authorizations under General Restrictions and define specific permissions which override general restrictions. As a result, you will enhance your security level and customize access according to personal requirements.

Activity Restriction on File Systems

You can manage by assigning a different feature easily for each different file extension. In this way, you can prevent certain file extensions to enter your system, and if you wish you can prevent some file extensions to be sent from your system. With FileOrbis, you can distinguish file types by checking their file signatures, and you can also use the machine learning-based file type identification developed by FileOrbis. This helps you identify and block file extensions with a high success rate for files with deliberately corrupted file signatures or without file signatures.

Manage Your Files By Extension

FileOrbis can check file exchange in all file systems and in all directions. It works in integration with the existing security systems while doing these checks. You can integrate your products such as DLP, sandbox, anti-malware, zeroday and enable running these analytics sequentially and/or at the same time. While these checks prevent uploading malware to the system, they also help you create automatic blocking and reporting systems and prevent any undesired situations to occur. You can establish user and group based specific security policies by customizing some of these scanning systems by user, operation and IP basis.

Integrate Your Security Systems

FileOrbis application can be used as white-label. Logos, background images, e-mail templates, notification templates and your welcome messages can be customized via the administration panel.

Customization

FileOrbis collects all user and admin activities from all file systems in a detailed manner. You may find many details including IP addresses, devices on which the activity took place and the effected users. Logging activities in more than one hundred categories, FileOrbis also gathers the produced data under 7 different titles to present in a visual report. One of these visual reports is the authorization and sharing tree report. This chart allows you to see and evaluate both active sharing and all other sharing activities as a network. By utilizing user, operation and date filters, you can generate any reports you want, export these reports into an excel file and even define a setting to e-mail them with certain intervals. You can integrate the entire log system into a SIEM software.

Rich and Integrated Reporting Screens

Report DashBoard Screen User – Operation – Time-Based Reports External Access Reports Authorization and Sharing Reports

Rich and Integrated Reporting Screens

• FileOrbis’ layered architecture offers extra security approaches

at the application layer in addition to its tested application layer and rich security integrations.

• You can also make your system more secure with 2-step

verification (Radius) methods.

• It enables user accesses with NTFS authorizations, and takes

Microsoft’s own access protocols as the basis (user inheritance). In addition to these access authorizations, it establishes security at 3 different access layers in total with the APP server, Application Layer and DMZ layer.

• FileOrbis may change the location according to your Network

structure (DMZ – Domain); it may be redirected with various proxy methods; Load Balancing is also possible with multiple application servers.

• Installation can be made in multiple network layers as DMZ and

application layer.

• FileOrbis has been validated through load and leak testing.

Furthermore, FileOrbis serves for strong clients from finance industry, public and military organizations; and has a continuous development approach to meet those high security requirements.

Security and Network Approach

Manage and access all your file systems from a single point. Perform secure file exchange.

FileOrbis with Unique Features

Manage your access authorizations. Analyze your file content. Save from labor you spend for your IT needs. Reduce your penal risks which may arise from legal processes. Integrate your security systems.

FileOrbis

is ready to meet you now

www.fileorbis.com info@fileorbis.com 0 (850) 885 00 05 Depark Balçova - İzmir Palladium Tower - İstanbul