www.seai.ie M&R briefing for Section 38 and 39 organisations - - PowerPoint PPT Presentation

www.seai.ie

Maria Galavan, 7 April 2020

M&R briefing for Section 38 and 39 organisations

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Overview

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Introductions M&R Reminders What to report / Scope of reporting Update from PSMs and Q&A Transformed organisations and activity metrics Other data issues and next steps

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Introductions / Who is on the call?

M&R Reminders

• Reporting deadline: 5pm on Friday 1st May
• M&R Helpdesk: mandr@seai.ie or 01-8082012
• Please raise queries or issues as early as possible
• Data verification assessments (DVA) after the deadline
• Opportunity to edit data later in the summer

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Scope of reporting: key principles

• 1. Attributable consumption
• 2. Consistency
• 3. Operation and maintenance vs construction

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Buildings

• Residential: see next slides
• Other buildings: attributable consumption principle
• Can attribute consumption based on floor area
• Exclude buildings not used by the organisation

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Residential accommodation

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Types of residential accommodation

• Houses in the community:

– Staffed or un-staffed – Do not have to include

• Temporary accommodation:

– What is temporary? – If the organisation uses it all the time it should be included

• Campus-style:

– Mix of personal and shared space – Easiest approach is to include the whole building

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Transport of service users to/from day services should be reported

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Transformed organisation

• The move from campus-style accommodation to housing

within the community causes a reporting issue

• Include in baseline, exclude in reporting year:

– Can lead to artificial reduction in energy consumption, depending on activity metric

• Let’s look at activity metrics…

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Activity metrics

• Measure of the activity that an organisation undertakes
• Typical metrics for S38/S39:

– Hospital bed nights, hospital beds, patients treated, total useful floor area, full-time equivalent employees

• If changing activity metric, must change back to baseline
• Activity metric masterclass:

– Run in Jan/Feb each year – SEAI could host a bespoke class for S38/S39 next year

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Composite activity metrics

• Different aspects of an organisation’s activity consume

different amounts of energy

• Composite metric based on 2 or more sub-activity metrics
• Weight each sub-activity
• Weightings must add to 100%

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Activity metrics – common errors

• Activity metric values must be consistent with consumption
• Floor area:

– include all buildings for which you report energy consumption – remember to include new buildings and exclude buildings that are no longer in use

• Making composite metrics too complex
• Calculating weightings for composite metric

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Transformed organisation – preferred approach

• Include energy consumption and activity for campus-style

consumption

• Exclude energy consumption and activity for community housing
• Requires careful choice & definition of activity metric, e.g.

– Floor area (including campus-style accommodation but excluding community housing) – No. service users (No. of users of campus-style accommodation, not including users of community housing)

• May require use of composite activity metric
• SEAI can work with organisations to modify historic data

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Other data issues

• Missing electricity consumption in December of some years:

– issue will be resolved before reporting deadline

• Irregular meter readings can distort annual/monthly

consumption values: – submit meter readings before end of December – can also self-report if this is an issue

• Review Your Performance:

– Your Scorecard – Your Consumption Profile

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Your Scorecard

• Calculations run

every night

• Click ‘Recalculate’ if

you made changes

• Must refresh the

screen

• Check for unexpected

results, e.g. why has glidepath gone to zero?

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Your Consumption Profile: Detailed Energy Data

• Click on blue arrows to expand
• Check each fuel type
• Check for discrepancies year-on-

year, e.g. missing values or very large changes in values

• ‘Download to CSV’ option is useful

for spreadsheet analysis

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Your Consumption Profile: Detailed Energy Data

• Click on blue arrows to

expand

• Check activity metric

values

• Check for

discrepancies year-on- year, e.g. missing values or very large changes in values

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Your Consumption Profile: MPRN/GPRN Consumption

Next steps

• Avail of the usual supports to help you report:

– In system – Online – Helpdesk

• Address the particular issues covered today:

– PSM – M&R Expert Panel (via Helpdesk)

• Engage as early as possible!

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M&R Helpdesk: (01) 808 2012 mandr@seai.ie

Next steps

• Avail of the usual supports to help you report:

– In system – Online – Helpdesk

• Address the particular issues covered today:

– PSM – M&R Expert Panel (via Helpdesk)

• Engage as early as possible!

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Update from PSMs

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Q&A

Thank you for joining us today.