Rou ound nd 3 N Noti tice In Invi viting ting Ap Applica - - PowerPoint PPT Presentation

Rou

• und

nd 3 N Noti tice In Invi viting ting Ap Applica plications: tions: Bi Bidder ers s Conf

• nfer

eren ence ce Date: August 25, 2016 Time: 2:00 p.m. EDT Presented by: U.S. Departments of Education, Health and Human Services, Housing and Urban Development, Justice and Labor Corporation for National and Community Service Institute of Museum and Library Services

TOPICS FOR DISCUSSION

• Timeline
• Overview
• Eligible applicants
• Eligible programs
• Absolute priorities
• Competitive preference priorities
• Invitational priorities
• Application requirements
• Selection criteria
• Review and selection process

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PRESENTERS

• Bra

raden den Goetz

• etz, U.S. Department of Education
• Sara

ra Ha Hastings stings, U.S. Department of Labor

• Mi

Mich chel elle le Boyd yd, U.S. Department of Health and Human Services

4

TIMELINE

• Notice inviting applications published on Monday,

August 15, 2016

• Deadline for notice of intent to apply (optional) is

Thursday, September 29, 2016

• Deadline for submitting applications is Monday,

October 31, 2016

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OVERVIEW: SUMMARY

• Stakeholders on the front lines of service delivery have let us

know that flexibility, such as better aligning the multiple systems that serve youth, is sometimes needed to achieve powerful

• utcomes.
• P3 responds directly to on-the-ground challenges by offering

broad new flexibility in exchange for better outcomes. The P3 initiative allows pilots to receive customized flexibility from the participating agencies to overcome barriers and align program and reporting requirements across programs.

• This flexibility enables communities to pursue the most

innovative and effective ways to use their existing funds that they already receive from the federal government to improve

• utcomes for the neediest youth.

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OVERVIEW: SUMMARY (CONTINUED)

• Up to 10 pilots will receive start-up funds to implement

the pilot activities with their partners that:

• Blend discretionary funds to improve performance

and/or waive certain statutory, regulatory, or administrative requirements

• Include at least two programs targeting

disconnected youth

• Improve education, employment, and other key
• utcomes for disconnected youth

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OVERVIEW: DISCONNECTED YOUTH

• Individuals between the ages of 14 and 24
• Who are low-income, and
• Either homeless, in foster care, involved in the

juvenile justice system, unemployed, or not enrolled in or at risk of dropping out of an educational institution

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OVERVIEW: BLENDING FUNDS

• Blended funding merges two or more funding streams, or

portions of multiple funding streams, to produce greater efficiency and/or effectiveness

• Funds from each individual stream lose their award-

specific identity

• The blended funds together become subject to a single

set of reporting and other requirements, consistent with the underlying purposes of the programs for which the funds were appropriated

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Fi Fisc scal al Yea ear Agencies’ Funds Eligible for Bl Blend ending ing FY 2015 ED, HHS, DOL, CNCS, IMLS FY 2016 ED, HHS, DOL, CNCS, IMLS and DOJ

OVERVIEW: BLENDING FUNDS BY ROUND

Fi Fiscal scal Yea ear Agencies’ Funds Eligible for

• r Bl

Blendi ending ng FY 2016 ED, HHS, DOL, CNCS, IMLS, and DOJ, HUD

ROUND 2 ROUND 3

Note: For DOJ, only funds awarded through the Office of Justice Programs are eligible for blending and waivers. For HUD, only Homeless Assistance Grants are eligible. 11

OVERVIEW: PROGRAMS

• Pilots must include at least two programs from a

participating Federal agency:

• Targeted on disconnected youth, or designed to

prevent youth from disconnecting from school or work, that provide education, training, employment, and other related social services

• At least one of which is administered (in whole or in

part) by a State, local, or tribal government

12

OVERVIEW: WAIVERS

• In addition to existing waiver authority, agencies also may

waive any statutory, regulatory, or administrative requirements that they are otherwise not authorized to waive, in keeping with important safeguards.

• Waivers must:
• Be consistent with the statutory purposes of the

relevant Federal program(s).

• Be necessary—and no broader in scope than

necessary-- to achieve pilot outcomes.

• Result in either efficiencies or increased ability of

individuals to obtain access to services.

13 Refer to FAQs, Section C, “Waivers”

OVERVIEW: WAIVERS (CONTINUED)

• Agencies cannot waive requirements related to:
• Nondiscrimination
• Wage and labor standards
• The allocation of funds to State and sub-State

levels

• Federal Agency heads must determine that the

Agency’s participation and the use of proposed program funds meet requirements related to:

• Not denying or restricting individual eligibility
• Not adversely affecting vulnerable populations

14 Refer to FAQs, Section C, “Waivers”

OVERVIEW: START-UP GRANT FUNDS

• Pilots will also receive start-up grant funds
• Awards may range from $200,000 to $250,000
• Awards should support effective implementation
• Examples of uses: planning, governance, technical

assistance, evaluation, data collection, capacity- building, and coordination activities

15 Refer to FAQs C-6, J-2, and K-1

OVERVIEW: PERFORMANCE AGREEMENTS

• Each pilot will be governed by a performance

agreement between a lead Federal agency and the respective representatives of all of the State, local, or tribal governments participating in the pilot

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TOPICS FOR DISCUSSION

• Timeline
• Overview
• Eligible applicants
• Eligible programs
• Absolute priorities
• Competitive preference priorities
• Invitational priorities
• Application requirements
• Selection criteria
• Review and selection process

17

ELIGIBLE APPLICANTS: LEAD APPLICANT

• State, local, or tribal government entity
• Represented by chief executive of the entity (e.g.,

governor, mayor) or the head of a State, local, or tribal entity

• Private nonprofit organizations are not eligible, but may

play a role in the partnership

19 Refer to FAQs, Section B, “Eligibility”

ELIGIBLE PROGRAMS

• The participating Federal Agencies have identified programs

that may be eligible to be blended under a P3 pilot

• At the same time that funds are blended and pilots are

given new flexibilities, pilots must protect vulnerable populations and individuals

• Some programs may introduce greater likelihood of

adversely affecting vulnerable populations

• The Federal Agencies have identified three categories of

risk and specific examples of the types of programs in each category

• Refer to the lists in the application instructions on

Grants.gov

20 Refer to FAQs C-2, C-3, and D-1

TOPICS FOR DISCUSSION

• Timeline
• Overview
• Eligible applicants
• Eligible programs
• Absolute priorities
• Competitive preference priorities
• Invitational priorities
• Application requirements
• Selection criteria
• Review and selection process

21

ABSOLUTE PRIORITIES

• The competition has four absolute priorities:
• Absolute Priority 1: Improving Outcomes for Disconnected Youth
• Absolute Priority 2: Improving Outcomes for Disconnected Youth

in Rural Communities

• Absolute Priority 3: Improving Outcomes for Disconnected Youth

in Tribal Communities

• Absolute Priority 4: Improving Outcomes for Disconnected Youth

in Communities that Have Recently Experienced Civil Unrest

• Each of the absolute priorities constitutes its own funding category,

and the Federal Agencies hope to award grants under each category for which applications of sufficient quality are submitted

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ABSOLUTE PRIORITY 1

• Improving Outcomes for Disconnected Youth
• Applicants that will not serve youth in the

communities identified in Absolute Priorities 2, 3,

• r 4 must apply under Absolute Priority 1

23

ABSOLUTE PRIORITY 2

• Improving Outcomes for Disconnected Youth in Rural

Communities

• An applicant is eligible if it proposes to serve

disconnected youth in rural communities only

• A rural community is a community that:
• is served only by one or more local educational

agencies (LEA) that are currently eligible under the U.S. Department of Education's Small Rural School Achievement (SRSA) program or the Rural and Low- Income School (RLIS) program, or

• includes only schools designated by the National

Center for Education Statistics with a locale code of 42 or 43

24

ABSOLUTE PRIORITY 2 (CONTINUED)

• Improving Outcomes for Disconnected Youth in Rural

Communities

• An applicant should include the following information:
• A list of the communities it proposes to serve
• A list of the LEAs that serve each of the

communities it proposes to serve

• Involvement in a pilot by an LEA or school is not a

requirement to participate in P3

25 Refer to FAQs M-2 and M-3

ABSOLUTE PRIORITY 3

• Improving Outcomes for Disconnected Youth in Tribal

Communities

• An applicant is eligible if it proposes to serve

disconnected youth in one or more Indian tribes and its application is submitted by a partnership that includes one or more Indian tribes

• Applicants should clearly indicate in their

applications the Indian tribe(s) they propose to serve

26

ABSOLUTE PRIORITY 4

• Improving Outcomes for Disconnected Youth in

Communities that Have Recently Experienced Civil Unrest

• Applicants should describe the instance or

instances of civil unrest, including:

• a description of the civil unrest that
• ccurred in the community or communities

it intends to serve

• the date or dates the civil unrest occurred
• The NIA does not include a definition of “civil

unrest,” but identifies several examples of what might be considered “civil unrest”

27 Refer to FAQs M-4 and M-5

TOPICS FOR DISCUSSION

• Timeline
• Overview
• Eligible applicants
• Eligible programs
• Absolute priorities
• Competitive preference priorities
• Invitational priorities
• Application requirements
• Selection criteria
• Review and selection process

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COMPETITIVE PREFERENCE PRIORITIES 1 AND 2

• The competition has four competitive preference priorities:
• Competitive Preference Priority 1 (5 points): Projects that:
• Serve those disconnected youth who are neither

employed nor enrolled in education and who also face significant barriers to accessing education and employment, and

• Are likely to result in significantly better educational
• r employment outcomes for such youth
• Competitive Preference Priority 2 (3 points): Projects that:
• Provide all disconnected youth who will be served

by the project with paid work-based learning

• pportunities

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COMPETITIVE PREFERENCE PRIORITY 3

• The competition has four competitive preference

priorities:

• Competitive Preference Priority 3 (2 points):

Projects that:

• Are designed to serve and coordinate with

a federally designated Promise Zone

30

COMPETITIVE PREFERENCE PRIORITY 3 (CONTINUED)

• Must provide a HUD Form 50153 (Certification of

Consistency with Promise Zone Goals and Implementation) that has been signed by an authorized Promise Zone official

• Applicants may find a listing of designated Promise

Zones and their lead agencies by referring to:

• https://www.hudexchange.info/programs/promis

e-zones/

31

COMPETITIVE PREFERENCE PRIORITY 4

• The competition has four competitive preference

priorities:

• Competitive Preference Priority 4 (10 points):

Applicants that:

• Plan to conduct independent impact

evaluations of at least one service-delivery

• r operational component of their pilots

(site-specific evaluation), in addition to participating in any national P3 evaluation

32 Refer to FAQs, Section I, “Evaluation”

TOPICS FOR DISCUSSION

• Timeline
• Overview
• Eligible applicants
• Eligible programs
• Absolute priorities
• Competitive preference priorities
• Invitational priorities
• Application requirements
• Selection criteria
• Review and selection process

33

INVITATIONAL PRIORITIES

• The competition has three invitational priorities:
• Invitational Priority 1: Projects that:
• Serve disconnected youth who are homeless,

and

• Are likely to result in significantly better

educational or employment outcomes for such youth

• Invitational Priority 2: Projects that:
• Serve disconnected youth who are involved in

the justice system, and

• Are likely to result in significantly better

educational or employment outcomes for such youth

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INVITATIONAL PRIORITIES

• The competition has three invitational priorities:
• Invitational Priority 3: Projects that:
• Serve disconnected youth who are or

have ever been in foster care, and

• Are likely to result in significantly better

educational or employment outcomes for such youth

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TOPICS FOR DISCUSSION

• Timeline
• Overview
• Eligible applicants
• Eligible programs
• Absolute priorities
• Competitive preference priorities
• Invitational priorities
• Application requirements
• Selection criteria
• Review and selection process

36

APPLICATION REQUIREMENTS AND SELECTION CRITERIA

• Efforts to improve the competition and reduce burden
• n applicants

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APPLICATION NARRATIVE

• The application narrative is where applicants respond

to the seven application requirements and the related selection criteria

• We instruct applicants to limit the length of your

project narrative to 45 pages

39

APPLICATION REQUIREMENT (A): EXECUTIVE SUMMARY

• The executive summary should briefly describe:
• The proposed pilot
• The flexibilities being sought, and
• The interventions or systems changes that

would be implemented by the applicant and its partners

40

APPLICATION REQUIREMENT (B): STATEMENT OF NEED

• The statement of need for a defined target

population (using Table 1):

• Specify the target population(s) for the

pilot, including the age range of youth who will be served and the estimated number

• f youth who will be served over the

course of the pilot

41

APPLICATION REQUIREMENT (C): FLEXIBILITY

• Identify federal flexibilities sought (using

Table 2):

• Identify specific Federal statutory,

regulatory, or other requirements for which applicant is seeking flexibility

• Examples: ability to blend funds, changes to

eligibility requirements, allowable uses of funds, and performance reporting

42 Refer to FAQs C-1, C-2, C-3, and C-4

APPLICATION REQUIREMENT (C): FLEXIBILITY (CONTINUED)

• Identify non-federal flexibilities:
• Specific State, local, or tribal policies,

regulations, or other requirements for which flexibility may be needed

• Provide written assurance (top-scoring applicants):
• State, local, or tribal government(s) has

approved or will approve requested flexibility within 60 days of designation as a pilot finalist,

• r
• Non-Federal flexibility is not needed to

implement the pilot

43 Refer to FAQs C-1, C-2, C-3, and C-4

APPLICATION REQUIREMENT (D): LOGIC MODEL

• Provide graphic depiction of pilot’s logic

model

• Illustrates underlying theory of how the

pilot’s strategy will produce intended

• utcomes
• Not longer than one page

44 Refer to FAQ F-1

APPLICATION REQUIREMENT (E): PARTNERSHIP CAPACITY AND MANAGEMENT

• Identify proposed partners (using Table 3)
• Provide assurance of partners’ commitment,

such as an MOU or letter of commitment, describing:

• Each partner’s commitment, including

financial or in-kind resources (if any)

45 Refer to FAQ B-2 and B-4

APPLICATION REQUIREMENT (F): DATA AND PERFORMANCE MANAGEMENT CAPACITY

• Propose outcome measures and interim indicators

(using Table 4):

• At least one outcome measure must be in the

domain of education, and at least one measure must be in the domain of employment

• At least one interim indicator for each outcome

measure

• For each outcome measure and indicator:
• Indicate the source of the data, the proposed

frequency of collection, and the methodology used to collect the data

46 Refer to FAQ G-1

APPLICATION REQUIREMENT (G): BUDGET & BUDGET NARRATIVE

• Provide budget information (using Table 5):
• For each Federal program:
• the grantee
• the amount of funds to be blended or

braided

• the percentage of total program funding

received by the grantee that the amount to be blended or braided represents

• the Federal fiscal year of the award
• whether the grant has already been awarded
• The total amount of funds from all Federal

programs that would be blended or braided under the pilot

47

TOPICS FOR DISCUSSION

• Timeline
• Overview
• Eligible applicants
• Eligible programs
• Absolute priorities
• Competitive preference priorities
• Invitational priorities
• Application requirements
• Selection criteria
• Review and selection process

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SELECTION CRITERION (A): NEED FOR THE PROJECT (5 POINTS)

• Consider the magnitude of the need of the

target population, as evidenced by the applicant’s analysis of data:

• Comprehensive needs assessment

conducted or updated within the past 3 years using representative data on youth from the jurisdiction(s) proposing the pilot

• Encourage disaggregation of data

according to relevant demographic factors

49 Refer to FAQ E-1

SELECTION CRITERION (B): NEED FOR REQUESTED FLEXIBILITY (20 POINTS TOTAL)

• Consider the strength and clarity of the

applicant’s justification that each of the specified Federal requirements for which the applicant is seeking flexibility hinders implementation of the proposed pilot (10 points)

50 Refer to FAQs C-1, C-2, C-3, and C-4

SELECTION CRITERION (B): NEED FOR REQUESTED FLEXIBILITY (CONTINUED) (20 POINTS TOTAL)

• Consider the strength and quality of the

applicant’s justification of how each request for flexibility will increase efficiency or access to services and produce significantly better

• utcomes for the target population(s) (10

points total)

51 Refer to FAQs C-1, C-2, C-3, and C-4

SELECTION CRITERION (C): PROJECT DESIGN (20 POINTS TOTAL)

• Consider the strength and logic of the

proposed project design in addressing the gaps and the disparities identified in the response to Selection Criterion (a) (Need for Project) and the barriers identified in the response to Selection Criterion (b) (Need for Requested Flexibility) (10 points)

52 Refer to FAQ F-1

SELECTION CRITERION (C): PROJECT DESIGN (CONTINUED) (20 POINTS TOTAL)

• Consider the strength of the evidence

supporting the pilot design and whether the applicant proposes the effective use of interventions based on evidence and evidence-informed interventions (5 points)

53 Refer to FAQ H-1

SELECTION CRITERION (C): PROJECT DESIGN (CONTINUED) (20 POINTS TOTAL)

• Consider the strength of the applicant’s evidence

that the project design, including any protections and safeguards that will be established, ensures that the consequences or impacts of the changes from current practices in serving youth through the proposed funding stream (5 points):

• Will not result in denying or restricting the

eligibility of individuals for services that (in whole

• r in part) are otherwise funded by these

programs

• Based on the best available information, will not
• therwise adversely affect vulnerable

populations that are the recipients of those services

54

SELECTION CRITERION (D): WORK PLAN AND PROJECT MANAGEMENT (10 POINTS)

• Consider the strength and completeness of the work

plan and project management approach and their likelihood of achieving the objectives of the proposed project on time and within budget:

• Clearly defined and appropriate responsibilities,

timelines, and milestones for accomplishing project tasks

• The qualifications of project personnel to ensure

proper management of all project activities

• How any existing or anticipated barriers to

implementation will be overcome

55

SELECTION CRITERION (E): PARTNERSHIP CAPACITY (15 POINTS TOTAL)

• Consider how well the applicant

demonstrates that it has an effective governance structure in which:

• Partners that are necessary to implement

the pilot successfully are represented

• Partners have the necessary authority,

resources, expertise, and incentives to achieve the pilot’s goals and resolve unforeseen issues (10 points)

56

SELECTION CRITERION (E): PARTNERSHIP CAPACITY (CONTINUED) (15 POINTS TOTAL)

• Consider how well the applicant

demonstrates that its proposal was designed with substantive input from all relevant stakeholders, including disconnected youth and other community partners (5 points)

57

SELECTION CRITERION (F): DATA AND PERFORMANCE MANAGEMENT CAPACITY (25 POINTS TOTAL)

• Consider the applicant’s capacity to collect, analyze, and

use data for decision-making, learning, continuous improvement, and accountability, and the strength of the applicant’s plan to bridge any gaps in its ability to do so (10 points)

• Extent to which the applicant and partner
• rganizations have tracked and shared data about

program participants, services, and outcomes, including the execution of data-sharing agreements that comport with Federal, State, and other privacy laws and requirements, and will continue to do so

58

SELECTION CRITERION (F): DATA AND PERFORMANCE MANAGEMENT CAPACITY (CONTINUED) (25 POINTS TOTAL)

• Consider how well the proposed outcome measures,

interim indicators, and measurement methodologies specified appropriately and sufficiently gauge results achieved for the target population under the pilot (10 points)

• Consider how well the data sources specified can be

appropriately accessed and used to reliably measure the proposed outcome measures and interim indicators (5 points)

59

SELECTION CRITERION (G): BUDGET AND BUDGET NARRATIVE (5 POINTS)

• Consider the appropriateness of expenses

within the budget with regards to cost and to implementing the pilot successfully

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PROGRAM REQUIREMENTS

• Participate fully in any federally sponsored evaluation

activity, including the national evaluation

• Acknowledge responsibilities related to the

federal evaluation (use form in Appendix A of the notice)

• Participate in a community of practice that includes

an annual in-person meeting (must be reflected in budget) and virtual peer-to-peer learning activities

• Explain how applicant will ensure compliance with

Federal, State, local, and tribal privacy laws and secure necessary consent in accordance with applicable Federal, State, local, and tribal laws

• Enter into a performance agreement that will govern

implementation of the pilot

61 Refer to FAQ K-1

TOPICS FOR DISCUSSION

• Timeline
• Overview
• Eligible applicants
• Eligible programs
• Absolute priorities
• Competitive preference priorities
• Invitational priorities
• Application requirements
• Selection criteria
• Review and selection process

62

REVIEW AND SELECTION PROCESS: REVIEW

• Reviewers with expertise on issues related to

improving outcomes for disconnected youth will score the selection criteria

• Reviewers with expertise in evaluation will

score Competitive Preference Priority 4

63

REVIEW AND SELECTION PROCESS: SCORING RUBRIC

• Scoring rubric:

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Maxi ximum mum po point nt value lue Quality of applicant’s response Low Medium High 10 10 0-2 3-7 8-10 5 0-1 2-3 4-5

REVIEW AND SELECTION PROCESS: REVIEW (CONTINUED)

• Applications will be rank ordered based on

their total scores

• Agency officials will evaluate whether the

flexibility, including waivers being sought by the top-scoring applicants meet the statutory requirements for P3 and are otherwise appropriate

• Applicants may be asked to participate in an

interview to clarify aspects of proposals

65

REVIEW AND SELECTION PROCESS: SELECTION

• Federal agency officials may recommend up

to 10 projects

• If a performance agreement cannot be

negotiated, an alternative project may be selected

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FOR ADDITIONAL INFORMATION

Youth.gov/P3 Braden Goetz U.S. Department of Education Phone: (202) 245-7405 Email: disconnectedyouth@ed.gov

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Questi Questions and Answ

• ns and Answer

ers

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Th Than ank Y k You!

• u!

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