Return to Campus Health Safety Assessment of Workplace Setting - - PowerPoint PPT Presentation

▶
return to campus health safety assessment of workplace
SMART_READER_LITE
LIVE PREVIEW

Return to Campus Health Safety Assessment of Workplace Setting - - PowerPoint PPT Presentation

Feb 04, 2023 249 likes •747 views

Return to Campus Health Safety Assessment of Workplace Setting University President 5/20 Email Safety Protocol #2 Objectives Explain the assessment each unit will be asked to submit Provide guidance and examples of safe practices to be

slide-1
SLIDE 1

Return to Campus Health Safety Assessment of Workplace Setting

slide-2
SLIDE 2

Objectives

  • Explain the assessment each unit will be asked to

submit

  • Provide guidance and examples of safe practices to be

implemented

  • Address questions and concerns regarding the

university’s guidance

All plans must be approved by the respective Vice President. 2

University President 5/20 Email Safety Protocol #2

slide-3
SLIDE 3

3 Primary Areas of Focus:

  • Resources
  • Staff
  • Space

Resources Staff Space

slide-4
SLIDE 4

Resources

  • Employee Health and Safety

– Acquisition of resources will prioritize employee health and safety

  • Supply Acquisition

– All units will continue to acquire supplies (e.g. cleaning, sanitization, hand- washing, etc.) in the same manner as prior to the COVID-19 pandemic

  • Specialized Resources

– Any specialized resource requests must be approved by the respective area Vice Presidents

All plans must be approved by the respective Vice President.

Resources Staff Space

4

slide-5
SLIDE 5

Staff

  • Employee Health and Safety

– Staffing plans will prioritize employee health and safety

  • Unit Operations Efficiencies

– Goal is to minimize the number of employees required to be physically present in the workspace (e.g. schedule changes) while maintaining an

  • perationally-efficient unit
  • Staffing Plans

– All units are required to submit staffing plan adjustments for approval to respective area Vice Presidents

All plans must be approved by the respective Vice President.

Resources Staff Space

5

slide-6
SLIDE 6

Space

  • Employee Health and Safety

– Workspace adjustment plans will prioritize employee health and safety.

  • Personnel Assigned

– All units are required to assign personnel to physically assess workspaces (e.g. WEBEX)

  • Social Distancing

– The workspace assessment will ensure required social distancing of a minimum of 6 feet between employees while at their workstations.

Note 1: When necessary, staffing adjustments coupled with minimal physical space

alterations/enhancements will be utilized to help attain a social distance minimum of 6 feet between employees while at their workstations.

Note 2: If this is not readily attainable, then responsible personnel will contact their respective

Vice President or designees.

All plans must be approved by the respective Vice President.

Resources Staff Space

6

slide-7
SLIDE 7

All plans must be approved by the respective Vice President.

  • Human Resources

7

Facial Coverings

  • Applies to Faculty, Staff &

Students indoors

  • All employees are responsible to

provide their own facial coverings

  • Minimum: cloth/fabric covering

mouth, nose & chin

  • Worn except when eating
  • r alone in room or office
  • Exemptions noted and form

available on site Policy

–https://www.uc.edu/publichealth/return-to- campus/facial-coverings.html

  • Essential personnel & ops

–https://www.uc.edu/publichealth/comm/ess ential.html

  • Exemption Request Form

–https://mailuc.sharepoint.com/sites/HR/HR %20Forms/Forms/AllItems.aspx?id=%2Fsi tes%2FHR%2FHR%20Forms%2FFacialC

  • veringExemptionForm%20Final%205%2

E14%2E2020%20%2D%20Secured%2Epd f&parent=%2Fsites%2FHR%2FHR%20Fo rms

slide-8
SLIDE 8

All plans must be approved by the respective Vice President.

Human Resources

8

FFCRA & Leaves

  • Effective 4/1/2020 – 12/31/2020
  • Emergency Paid Sick Leave

–Up to 80 hours for specified COVID related reasons

  • Emergency Family & Medical

Leave Expansion Act

– FMLA Eligible at 30 days employment – Up to 12 weeks – Care for child due to school/child care closures

  • FFCRA poster

–https://www.uc.edu/content/dam/uc/hr/ben efits/loa_tofw/leaves/FFCRA_ Poster_WH1422_Non-Federal.pdf

  • FFCRA FAQs

–https://www.uc.edu/content/dam/uc/hr/for ms/forms_a_thru_g/FAQs%20updated%20 4-29-2020.pdf

slide-9
SLIDE 9

All plans must be approved by the respective Vice President.

Human Resources

9

High Risk & Return to Campus

  • High risk individuals

–Adults 65 and over –people w/ serious underlying medical conditions

  • Discuss continued telework

with Academic Unit Head

  • To discuss accommodation

– Contact loaadm@uc.edu

  • Self-administered wellness check

– https://www.uc.edu/publichealth/return-to- campus/self-administered-wellness-check.html

  • People at higher risk

– https://www.cdc.gov/coronavirus/2019-ncov/need- extra-precautions/people-at-higher-risk.html

  • Ohio Dept of Health Guidelines

– https://coronavirus.ohio.gov/wps/wcm/connect/gov/57018 681-e4e3-4c01-9d21-f9f2b9c86614/COVID- 19%2BFAQs%2Bupdated%2B03-04- 20.pdf?MOD=AJPERES&CONVERT_TO=url&CACHE ID=ROOTWORKSPACE.Z18_M1HGGIK0N0JO00QO9 DDDDM3000-57018681-e4e3-4c01-9d21-f9f2b9c86614- n37lKA2

  • Alternative work FAQs & policy

– https://www.uc.edu/content/dam/uc/hr/forms/forms_ a_thru_g/HR%20website%20info%20April%2021- v2.pdf

slide-10
SLIDE 10

Safety Protocols

Online Information Session

– COVID-19 Information – Knowledgeable employees are safer and healthier – Maintain good hygiene at all times including handwashing, area sanitizing, and social distancing

All plans must be approved by the respective Vice President. 10

University President 5/20 Email Safety Protocol #1

slide-11
SLIDE 11

Safety Protocols

Self-Administered Wellness Checks

– Employees will conduct daily self-administered wellness checks. Prior to coming to work each day, all employees should self-monitor for COVID-19 symptoms, including for a temperature equal to/greater than 100.4 F

All plans must be approved by the respective Vice President. 11

University President 5/20 Email Safety Protocol #3

slide-12
SLIDE 12

Safety Protocols

Facial Coverings

  • Facial coverings are required to be worn by all students, faculty, and staff.
  • Notable exceptions below and/or as determined by UC Human Resources:

– Facial coverings in the work setting are prohibited by law or regulation – Facial coverings are in violation of documented industry standards – Facial coverings are not advisable for health reasons – Facial coverings are in violation of the business’s documented safety policies – Facial coverings are not required when the employee works alone in an assigned work area or vehicle – There is a functional (practical) reason for an employee not to wear a facial covering in the workplace

All plans must be approved by the respective Vice President. 12

University President 5/20 Email Safety Protocol #4

slide-13
SLIDE 13

Safety Protocols

Social Distancing

– Limit capacity to approved social distancing guidelines

All plans must be approved by the respective Vice President. 13

University President 5/20 Email Safety Protocol #5

slide-14
SLIDE 14

Safety Protocols

Work Space Cleaning and Sanitizing

– Clean and sanitize work spaces throughout the workday and between shifts – These efforts will supplement cleaning and sanitizing activities that will occur after hours by facilities staff “We are all in this together”

All plans must be approved by the respective Vice President. 14

University President 5/20 Email Safety Protocol #6

slide-15
SLIDE 15

Cleaning Station Starter Kits

(Provided by UC Facilities Management to Each Mail Location)

All plans must be approved by the respective Vice President.

Resources Staff Space

15

slide-16
SLIDE 16

Return to Campus Health Safety Assessment of Workplace Setting

University President 5/20 Email Safety Protocol #2

slide-17
SLIDE 17

Admissions EMA Provost Architects East Campus Public Safety Athletics EHS Purchasing Blue Ash Faculty Reps Research Labs Campus Services IT Risk Management Clermont Parking Student Affairs Communications PIO University Health Services Student Reps UC HR Facilities Management RTC - Emergency Management Advisory Committee

17

EMAC Return to Campus (RTC)

slide-18
SLIDE 18

Safety Protocols

All plans must be approved by the respective Vice President. 18

University President 5/20 Email Safety Protocol #2

Workspace Setting Assessment

– Before returning to campus for the first time, all supervisors and lab leaders must complete a health safety assessment of their workplace setting Resources Staff Space

slide-19
SLIDE 19

Plan Your Return

First to return:

– Describe area(s) considered most critical to return and the minimum number of employees required for efficient

  • perations

– Include number-of and percent-of total employees – Create a schedule to ensure that a minimum number of employees will be in a unit at any given time

All plans must be approved by the respective Vice President. 19

University President 5/20 Email

Safety Protocol #2 *(Template)

Resources Staff Space

slide-20
SLIDE 20

Plan Your Return

Phased Return

– List areas/employees that can return through a series of phases in order of priority

All plans must be approved by the respective Vice President. Name

MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY

A B C D E F G 20

University President 5/20 Email

Safety Protocol #2 *(Template)

Resources Staff Space

slide-21
SLIDE 21

Plan Your Return

Change to Operations

– Describe changes to be made from previous routine operations, such as office hours, schedule changes, staggered shifts, or workdays – Consider weekly rotations for employees performing office responsibilities – Public Safety Example

All plans must be approved by the respective Vice President. Name

MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY

A B C D E F G 21

University President 5/20 Email

Safety Protocol #2 *(Template)

Resources Staff Space

slide-22
SLIDE 22

Plan Your Return

Student Employees

– List modifications that need to be made for student employees when returning. Consider social distancing requirements and schedule modifications

All plans must be approved by the respective Vice President. 22

University President 5/20 Email

Safety Protocol #2 *(Template)

Resources Staff Space

slide-23
SLIDE 23

Physical Workspace Changes

Workspace Layout

– Identify changes that may need to be made to the layout of a workspace to ensure proper social distancing of 6’ between employees

  • For example, employees with a shared office space or workspaces less than six feet apart should

be assigned alternate workspaces or be placed on alternate schedules. Cubicle walls are not effective barriers against the spread of COVID 19, therefore, employees need to ensure that staff in cubicles are a minimum of six feet apart.

– If your unit has a waiting area, furniture may need to be rearranged/removed or consider marking chairs with signs to discourage people from using – Consider eliminating common seating areas (e.g. kitchens) or rearranging space to discourage people from gathering in groups

All plans must be approved by the respective Vice President. 23

University President 5/20 Email

Safety Protocol #2 *(Template)

Resources Staff Space

slide-24
SLIDE 24

Open Workstations

(Stagger Workforce, Wipe Surfaces Throughout the Day)

All plans must be approved by the respective Vice President.

Resources Staff Space

24

slide-25
SLIDE 25

Open Workstations (Stagger Workforce?)

All plans must be approved by the respective Vice President.

Resources Staff Space

25

slide-26
SLIDE 26

Department Reception

All plans must be approved by the respective Vice President.

  • Control/Limit Access
  • Direct Visitors to

Department Reception

  • Provide Dept. Contact

Resources Staff Space

26

slide-27
SLIDE 27

Physical Workspace Changes

Workspace Flow

– The flow through your workspace may need to be reassessed to limit contact – Close common areas like breakrooms/kitchens or strictly limit the number of employees that may use those areas at one time – Be certain to require regular cleaning of high touch surfaces – Remove or distance chairs to ensure six feet of separation – Close areas of your facility that are not in use – Note: do not physically barricade or obstruct exits in violation of building safety and fire codes

All plans must be approved by the respective Vice President. 27

University President 5/20 Email Safety Protocol #2 *(Template) Resources Staff Space

slide-28
SLIDE 28

Physical Workspace Changes

All plans must be approved by the respective Vice President.

REMINDER

CLOSED ED 28

Resources Staff Space

slide-29
SLIDE 29

Physical Workspace Changes

Queue Lines

  • If students, faculty, staff or

visitors need to wait in lines, mark the floor every six feet to maintain proper social distancing

All plans must be approved by the respective Vice President. 29

University President 5/20 Email

Safety Protocol #2 *(Template)

Resources Staff Space

slide-30
SLIDE 30

Physical Workspace Changes

Barriers

  • If approved by the respective VP, use sturdy, clear plastic barriers to

separate customers and public-facing/stationary employees which will block possible ‘droplets’ moving from one person to another

  • Plastic barriers (where approved) and facial coverings combined with

social distancing are an effective combination lessening, but not eliminating COVID-19 spread

All plans must be approved by the respective Vice President. 30

University President 5/20 Email Safety Protocol #2 *(Template) Resources Staff Space

slide-31
SLIDE 31

Physical Workspace Changes

All plans must be approved by the respective Vice President. 31

Barriers

Resources Staff Space

slide-32
SLIDE 32

Physical Workspace Changes

Signage

  • Use clearly worded signage to educate/inform customers and employees regarding

expected behaviors and processes

– Don’t assume that people understand what you mean – over-communicate to help ensure employee/visitor health and safety

All plans must be approved by the respective Vice President. 32

University President 5/20 Email

Safety Protocol #2 *(Template)

Resources Staff Space

slide-33
SLIDE 33

All plans must be approved by the respective Vice President. 33

Signage

Resources Staff Space

slide-34
SLIDE 34

Entrance Lobby & Vestibule

(Hand Sanitizing Stations)

All plans must be approved by the respective Vice President. 34

Resources Staff Space

slide-35
SLIDE 35

All plans must be approved by the respective Vice President.

Signage

  • (Lobby Entrance)

Resources Staff Space

35

slide-36
SLIDE 36

All plans must be approved by the respective Vice President.

Stairwells

  • Encourage Use
  • Maintain Social Distance
  • Use Landing to Pass

Resources Staff Space

36

slide-37
SLIDE 37

Restrooms

All plans must be approved by the respective Vice President.

Resources Staff Space

37

slide-38
SLIDE 38

Corridors

All plans must be approved by the respective Vice President.

  • Department Circulation
  • Corridor Width

Resources Staff Space

38

slide-39
SLIDE 39

Conference Rooms

Maintain Social Distance, Limit Use, Encourage Remote Conference, Wipe Surfaces

All plans must be approved by the respective Vice President.

Resources Staff Space

39

slide-40
SLIDE 40

All plans must be approved by the respective Vice President.

Resources Staff Space

Breakroom

  • One Employee Limit
  • Maintain Social Distance
  • Wipe Surfaces

40

slide-41
SLIDE 41

All plans must be approved by the respective Vice President.

Resources Staff Space

Trash Collection

  • Centralize Outside of the Office
  • Employee Responsibility

41

slide-42
SLIDE 42

All plans must be approved by the respective Vice President.

Copy Room

  • One Employee Limit
  • Maintain Social Distance
  • Wipe Surfaces

Resources Staff Space

42

slide-43
SLIDE 43

Service Delivery and Workflow Changes

Student Facing Units (e.g. colleges, PPAC, Admissions, Financial Aid, Honors, etc.)

  • Consider social distancing queues such as floor markings and ingress/egress

signage, and waiting area configurations for example

  • Require all who are interacting business in such areas to wear facial coverings
  • Consider the installation of physical barriers (e.g. plexiglass) to reduce direct

contacts as much as possible when business requires ‘violation’ of social distance barriers (e.g. credit card transactions)

  • Note: physical barrier modifications are a last resort and must be approved by the

respective VP

All plans must be approved by the respective Vice President. 43

University President 5/20 Email

Safety Protocol #2 *(Template)

Resources Staff Space

slide-44
SLIDE 44

Service Delivery and Workflow Changes

Go Digital

  • Replace hand-written forms with electronic devices that can be wiped clean

between users; or

  • Use forms that can be digitally completed and submitted ahead of time
  • Whenever possible, offer services online, by phone or by video

conferencing

All plans must be approved by the respective Vice President. 44

University President 5/20 Email

Safety Protocol #2 *(Template)

Resources Staff Space

slide-45
SLIDE 45

Service Delivery and Workflow Changes

Schedule

  • Schedule visitors (students, faculty, staff and outside customers/guests)

whenever possible:

  • to cut down time spent waiting in lines, and;
  • to reduce the number of people in your facility at any given time

All plans must be approved by the respective Vice President. 45

University President 5/20 Email

Safety Protocol #2 *(Template)

Resources Staff Space

slide-46
SLIDE 46

Service Delivery and Workflow Changes

Delivery

  • Identify delivery and curbside pickup options

All plans must be approved by the respective Vice President. 46

University President 5/20 Email

Safety Protocol #2 *(Template)

Resources Staff Space

slide-47
SLIDE 47

Service Delivery and Workflow Changes

Hours of Operation

  • Consider offering services outside of your normal hours:

– to reduce the number of people in your space, or; – offer hours specifically for vulnerable populations

All plans must be approved by the respective Vice President. 47

University President 5/20 Email

Safety Protocol #2 *(Template)

Resources Staff Space

slide-48
SLIDE 48

Questions

  • Template will be made available
  • Slide deck will be made available
  • Recorded WEBEX
  • Plans are approved by respective Vice Presidents or designees

All plans must be approved by the respective Vice President. 48

University President 5/20 Email

Safety Protocol #2 *(Template)