Request Documents for Research Identifiable Data Requests: Request - - PowerPoint PPT Presentation

Request Documents for Research Identifiable Data Requests: Request Letter

2/7/13

Presented by Sarah Brunsberg ResDAC Technical Advisor

Overview of RIF Request Process

• Access to RIF data requires a formal data

request to CMS

• A request, if approved, will establish a Data

Use Agreement (DUA) with CMS for a particular study

• Researchers may request to reuse data

already at their organization

• Plan for a minimum of 3-4 months between

request submission and receipt of data

2

Request Letter

• The request letter must be signed by the same

individual that signs as “User” on the Data Use

• Agreement. Often the Principal Investigator of

the study will sign, however some

• rganizations have a designated legal

representative sign as “User." Researchers should check with their organization to determine who is best to sign.

• If you are requesting any custom extract (i.e.

not a standard 5% or 100% sample), please briefly describe in the letter and include your estimated cohort size.

3

Request Letter

• Be sure that the final (signed) version of the

request letter is submitted on institution letterhead; this is not required for draft versions.

• CMS will not
• t accept electronic/digital signatures;

the final version of the letter should be printed, signed, scanned, and emailed back to ResDAC.

Request Documents: Required Documents

• Request Letter
• Executive Summary
• Data Management Plan
• Study Protocol
• Data Use Agreement & Signature Addendum
• IRB Evidence of Waiver Approval
• Evidence of Funding
• Specification Worksheet
• Cost Estimate

RIF Request: Additional Documents

• Letter from Original Requestor
• Letter from Original Federal Project Officer
• Part D Justification
• Assessment Variable Justification
• National Death Index Supplemental Application
• Name and Address file

Depending on the request circumstances, researchers may also

need the following. Not all of these documents will be required for all requests.

Questions?

7

• ResDAC Website

˗ CMS Data Request Center ˗ ResConnect (Resource Library)

» Tips for Completing a RIF Request Packet

• ResDAC Assistance Desk

˗ Email: resdac@umn.edu ˗ Phone: 1-888-973-7322 ˗ Web: http://www.resdac.org