Request Documents for Research Identifiable Data Requests: Request - PowerPoint PPT Presentation

Request Documents for Research Identifiable Data Requests: Request Letter 2/7/13 Presented by Sarah Brunsberg ResDAC Technical Advisor

Overview of RIF Request Process  Access to RIF data requires a formal data request to CMS  A request, if approved, will establish a Data Use Agreement (DUA) with CMS for a particular study  Researchers may request to reuse data already at their organization  Plan for a minimum of 3-4 months between request submission and receipt of data 2

Request Letter  The request letter must be signed by the same individual that signs as “User” on the Data Use Agreement. Often the Principal Investigator of the study will sign, however some organizations have a designated legal representative sign as “User." Researchers should check with their organization to determine who is best to sign.  If you are requesting any custom extract (i.e. not a standard 5% or 100% sample), please briefly describe in the letter and include your estimated cohort size. 3

Request Letter  Be sure that the final (signed) version of the request letter is submitted on institution letterhead; this is not required for draft versions.  CMS will not ot accept electronic/digital signatures; the final version of the letter should be printed, signed, scanned, and emailed back to ResDAC.

Request Documents: Required Documents  Request Letter  Executive Summary  Data Management Plan  Study Protocol  Data Use Agreement & Signature Addendum  IRB Evidence of Waiver Approval  Evidence of Funding  Specification Worksheet  Cost Estimate

RIF Request: Additional Documents Depending on the request circumstances, researchers may also need the following. Not all of these documents will be required for all requests.  Letter from Original Requestor  Letter from Original Federal Project Officer  Part D Justification  Assessment Variable Justification  National Death Index Supplemental Application  Name and Address file

Questions?  ResDAC Website ˗ CMS Data Request Center ˗ ResConnect (Resource Library) » Tips for Completing a RIF Request Packet  ResDAC Assistance Desk ˗ Email: resdac@umn.edu ˗ Phone: 1-888-973-7322 ˗ Web: http://www.resdac.org 7