Access to library resources: Case study Masha Garibyan PERSEUS - - PowerPoint PPT Presentation

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Access to library resources: Case study Masha Garibyan PERSEUS - - PowerPoint PPT Presentation

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Portal-enabled Resources via PERSEU Shibbolized End-user Security S : Access to library resources: Case study Masha Garibyan PERSEUS Project, LSE Library 3 March 2005 EuroCAMP, Turin, Italy 1 Overview Rationale for presentation

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SLIDE 1

3 March 2005 EuroCAMP, Turin, Italy 1

PERSEU S:

Portal-enabled Resources via Shibbolized End-user Security

Access to library resources: Case study

Masha Garibyan PERSEUS Project, LSE Library

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SLIDE 2

Overview

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PERSEUS

  • Rationale for presentation
  • Introduction to the LSE and its Library
  • Current LSE e-resources access

conditions and management

  • Some problems
  • Some solutions
  • What is next?
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SLIDE 3

Rationale

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Students and staff in HE currently struggle with:

  • information overload
  • varying access and

licensing conditions for electronic resources

  • lack of Internet security
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SLIDE 4

London School of Economics and Political Science (LSE)

  • A world class centre for teaching and

research in the social, political and economic sciences around the globe

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LSE Library [pic]

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LSE Library: some facts

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  • Also known as the British Library of Political

and Economic Science

  • The largest library in the world devoted

exclusively to the social sciences

  • 50 km of shelving
  • Around 3000 e-journal subscriptions
  • 490 networked PCs and 226 laptop drop-in

points

  • A national resource – around 11,000

registered external users

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LSE Library e-resources

  • Electronic Library (indexing and abstracting

services, statistical data, government information,

  • rganisational websites, online working papers etc)

– Provided by ENCompass from Endeavor

  • Electronic journals ‘portal’ (full text e-journals only)

– Provided by Serials Solutions

  • LSE exam papers (past exam papers in online form)
  • Open Source digital repository (under development)
  • Electronic reading list system (under development)

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PERSEUS

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E-resources access conditions

all users

databases / collections individual titles/ resources

free paid for trials <on/off campus> Athens username/ password IP address in-library use only Proxy server halls of residence designated PCs only gifts

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PERSEUS

specific user groups only

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E-resources access conditions

  • And … the same resource is sometimes

available from several suppliers, each imposing different access methods…

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PERSEUS

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American Journal of Comparative Law Hein Online WestLaw

On-campus use only: IP address or username/ password Both off- and

  • n-campus

use: IP, Athens EzProxy? Visitors – no Halls of residence - no Visitors – no Halls of residence - yes

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PERSEUS

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A different scenario

  • ‘European Community Household Panel

Study’ from EUROSTAT

– licensed for use by LSE staff members

  • nly

– available via usernames/passwords Fairly straightforward?

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PERSEUS

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‘European Community Household Panel Study’

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Find out about the resource Get username/ password Explain why need access Wait for reply Wait for reply Contact the Data Librarian And finally… (weeks later)

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Some more examples

  • That is if you understand what licences

actually say…(bearing in mind that librarians are NOT lawyers!)

  • Sometimes licences don’t make it very clear

who is considered an ‘authorised user’

– E.g. no specific reference to Alumni

  • Or what access methods are allowed

– E.g. access via EzProxy is not specified

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Includes visitors?

‘Only individuals authorized by the subscribing

  • rganization m ay access and

use the Online Services’ LexisNexis “Authorized Users” means persons who are authorized to use Licensee’s library facilities who (a) are affiliated with Licensee as students, faculty or employees, or (b) are physically present in the Library (as hereafter defined). JSTOR, US

Visitors are allowed access but only on-campus

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PERSEUS

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‘Authorised user’ shall mean an individual who is authorised by the Licensee to access the Licensee’s information services available through the Licensee’s Secure Network and who is (i) affiliated with the Licensee as a current student, faculty, library patron, employee, or in some other capacity whereby they are permitted to access such services in the Licensee’s ordinary course of business, whether from a computer or terminal on the Licensee’s Secure Network, or offsite via a modern link to valid IP address on the Licensee’s Secure Network; or (ii) physically present on the Licensee’s premises. Oxford Online Journals 3 March 2005 EuroCAMP, Turin, Italy 15

PERSEUS

http://www3.oup.co.uk/jnls/help/librarians/institutional_faq.ht ml

  • Q. Who is entitled to access the journals online from my

institution?

  • A. All members (employees, faculty, staff and students) of the

subscribing institution site are entitled to online access. This includes visitors or members of the public accessing via terminals located on the site and under the control of the subscribing

  • institution. It also includes members using their home computers,

provided such use can be authenticated by the institution via password controlled access to an institutional proxy server, or via Athens <http://www.athensams.net/>.

  • Q. Does OUP include alumni of an institution under the

definition of Authorised Users?

  • A. No

Visitors are allowed but alumni are not? What about ‘physically present’ alumni?

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SLIDE 16

And there are also regional differences and restrictions…

  • E.g. JSTOR, EBSCO and others have

different version licences for different countries

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PERSEUS

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LSE e-resources management structure

  • 1. E-journals
  • 2. Full-text databases

E-journals co-ordinator Serials Librarian

  • 1. Indexes / Abstracts
  • 2. Free resources
  • 3. Legal sources

E-services Librarian

  • 1. Quantitative data

Data Librarian

Library staff in charge of e-resources

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What are the problems?

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  • Licensing information can be confusing or unclear
  • 3,000 e-journal subscriptions = a lot of staff time
  • At the moment, licensing/access info at LSE is

dispersed, so difficult to monitor ‘who can access what’

  • Also, users have to remember a wide range of

access details

  • So, some users aren’t sure what they can/can’t do

– ‘Password information’ page only provides general access info for LSE staff and students

  • But at least there’s only one campus and (at the

moment) there are no course-specific restrictions!

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What are the solutions?

  • An e-resources

management system that will keep all licensing info in one place PLUS

  • A School-wide portal

with an intelligent access control mechanism that can match user attributes to access conditions

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PERSEUS

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Meridian

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  • Meridian is a commercial electronic resource

management system under development from Endeavor (available from 1 June 2005)

  • It will (hopefully) enable efficient management
  • f all LSE electronic resources throughout

their lifecycle

  • It will have a dedicated section for

licensing/access conditions information

  • LSE Library is the lead site testing licensing

info (March 05)

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In the meantime…

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PERSEUS

  • Portal-enabled Resources via Shibbolized

End-user Security (PERSEUS) Project

  • PERSEUS aims to:

– provide Shibboleth-based access management to information resources via an institutional portal, using uPortal toolkit – create a generalised campus architecture for use by other institutions – provide authority management for “short-term virtual organisations”

  • LSE Alumni Special Interest Groups
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PERSEUS Project

  • Follows-on from the JISC SECURe Project at LSE
  • July 2004 to June 2006
  • Part of the JISC Core Middleware: Technology

Development Programme

– …supporting JISC vision for the future – …and the Internet2 Middleware Initiative

  • Using LSE as a test bed for Shibboleth

– multiple user identities and attributes – complex portal infrastructure – differing e-resource licensing conditions

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PERSEUS

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What is the connection?

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  • PERSEUS is working with Endeavor to make

ENCompass and, possibly, Meridian ‘shibbolised’

  • PERSEUS is taking part in testing Meridian
  • Meridian might provide a ‘hub’ for role

attributes needed to establish secure Shibbolised access to LSE information resources

  • Meridian WG and PERSEUS have come up

with an interim ‘solution’

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Interim ‘solution’

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  • A joint Excel spreadsheet detailing

various access conditions outlined earlier

– Designed in close collaboration with with Library Projects Team (working on implementing Shib at LSE) – Designed with Shib role attributes in mind – Better than nothing but still very time consuming

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Attributes

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PERSEUS

  • Off campus access?
  • Authentication

required?

  • Authenticate by IP?
  • Authenticate by

Athens?

  • Authenticated by

username/password

  • Licensed for on-site use
  • nly?
  • Licensed for use in-

library use only?

  • Halls of residence?
  • Access via EzProxy

specifically allowed?

  • Off-site access spec.

allowed?

  • Access for specific user

groups only?

  • Access from specified

machines only?

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Some questions

  • Will Meridian provide an easier way of

inputting access/licensing information?

  • How would licensing info in Meridian

feed into Shib-enabled access?

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It might work like this…

Data from Meridian Role attributes

LSE Library

‘Shibbolised’ Resource Providers

ENCompass Meridian Serial solutions

LSE

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PERSEUS

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Some concluding thoughts

  • There seems to be no easy solution
  • A need for a central (UK) database of

standard licences for major suppliers that reflects eduPerson attributes?

  • It is important to establish a dialogue between

techies and librarians

  • Role-based access mgmt developments have

to take into account non-technical matters (remember the EuroStats example!)

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References

  • www.lse.ac.uk/library
  • http://www.angel.ac.uk/PERSEUS/
  • http://www.diglib.org/standards/dlf-

erm02.htm

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Contact details

Email: M.Garibyan@lse.ac.uk J.Paschoud@lse.ac.uk Tel: +44 020 7852 3509

www.angel.ac.uk/PERSEUS Any questions?

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