Quickzone for ELO Input Management Multiprint for ELO Output - - PowerPoint PPT Presentation

Quickzone for ELO – Input Management Multiprint for ELO – Output Management

Kai Bern rnstein

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Kai Bernstein Age: 38 Founder and CEO

• f BCIS IT-Systeme GmbH

Eduation

• n in tax

Study business econom

• mics

BCIS IS IT-Sys ysteme GmbH – The Company

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Founding 01.08.1996 Headquarter Eugen-Richter-Str. 109, 34134 Kassel, Germany Office: Düsseldorf (BCIS West) Office: Stade / Hamburg (BCIS North) Operation field: European Union (EU) Specialized to Document Management Solution

• ns

since 12 years

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Multiprint for ELO Output Management Quickzone for ELO Input Management

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Multiprint for ELO Output Management

Starting situation

• n

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• Filing of self created documents and serial letters takes too long
• r difficult to handle
• No autom
• matic allocation of documents to folders and processes

without creating or searching them before

• Printing documents with ELO Printer into the ELO Mailbox

and then filing it takes too long

• Difficult configuration
• n and administration
• n
• f availably solutions

Looking for a solution

• n to solve this problems:

The Idea of Multipri rint Output Management

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• Full autom
• matic filing and keywor
• rding
• f all output documents

with only one print process

• Serverbased withou
• ut client installation
• n
• No admin, no user training
• No scripting
• For any application
• n

What we wanted to achive:

Multipri rint for ELO – How it work rks

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Start workflow Creating references Creating new version

Multiprint Printer Print

• nly once

Keywording PDF in ELO Printer

Document from any application

Creating archive path

Multipri rint for ELO - Feature res

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Key features

• Serverbased administration

Customizing forms in application through administrator (Add a special code from Multiprint for ELO in every form)

• No client installation

Just share the printers on the network

• No admin training
• No user training
• No started ELO Client needed

direct filing on the server

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Quickzone for ELO Input Management

Starting situation

• n

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• Filing in general takes too long
• Too much clicks for filing
• Allocate documents into the right folder and process
• nly with creating or searching them before
• Entering keywor
• rds manually makes too much faults
• Transfering documents into the ELO Mailbox first

and then filing them takes too much time

• No individual filing depending on the document type

with different index paths, workflows, references … Looking for a solution

• n for this problems:

Input management - The idea

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• Simple filing with drag & drop from all applications
• No admin training
• No user training
• No scripting
• Using keywords from existing databases
• Make filing easier and more comfor
• rtable
• Reduce time for filing up to 70%

What we wanted to achive:

Quickzon

• ne for ELO – The Histor
• ry

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• First idea in 2011
• Designed and developed in 2011-2012
• First presented at Cebit 2013 in Hannover
• „Best of“ from Initiative Mittelstand in 2013
• Version 2.0 presented at Cebit 2014

Histor

• ry

Quickzon

• ne for ELO – How it work

rks

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Creating archive path Start workflow Creating references Enrypting Dublet check ELO Mailbox (e.g. Scans) E-Mails

(Outlook, Tobit, Lotus Notes)

File System / Explorer Keywording Downloads from Websites Automatic filing

Quickzon

• ne

for ELO

drag‘n drop

Word, Excel, Powerpoint Keywords from databases

MS SQL, Oracle, mySQL, Access, Excel, csv, OpenEdge, …

Quickzon

• ne for ELO – Example

les for folders

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Customers Product information Employees Vehicles Orders Contracts Suppliers

Create any folder and structure you need!

…

• fully automatic and company compliant!

Quickzon

• ne for ELO - Feature

res

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Key features

• Use keywords from external databases

with graphical admin interface, no scripting Templates are free & included!

• No limits

unlimited documents, categories, tiles and database connections

• Serverbased administration

Direct connections to ELO Archiv with users, groups, keyword forms, keywordlists, workflows, rights, …

• Full integration in Word, Excel and Powerpoint
• Multilanguage

English, Polish, German, Spanish and more

Quickzon

• ne for ELO

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Licensing

Multipri rint for ELO - Licences

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• 1. Multiprint for ELO – Server licence

Entry (<10.000 documents p.a.) Advanced (10.001 - 25.000 documents p.a.) Unlimited (>25.000 documents p.a.)

• 2. No client licence
• 3. ELOprofessional or ELOenterprise licence

Full licence or Web user licence or Indexserver user licence

Quickzon

• ne for ELO - Licences

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• 1. Quickzone for ELO – Server licence

Entry (1-10 User) Advanced (11-50 User) Unlimited (>50 User)

• 2. Quickzone for ELO – Client licence

Named user

• 3. ELOprofessional or ELOenterprise licence

Full licence or Web user licence or Indexserver user licence

Quickzon

• ne for ELO Flyer

r in Poli lish

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Any question

• ns?

ELO Digital l Office Sp. z.o.o

• .o.

Elke Schoenemann Phone: : 095 7 783 6690 e.schoe hoenemann@e @elo lo-digital.p l.pl Thank you!