Purpose To provide the Board of County Commissioners with an - - PowerPoint PPT Presentation

FY 2018 Budget Work Session

Public Safety Department May 23, 2017

Purpose

To provide the Board of County Commissioners with an overview

• f Public Safety operations and proposed FY 2018 Budget

Presentation Outline

• Overview of Department

– Overview of Individual Divisions

• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks

– Proposed Division Budget – Mandated / Required Expenditures – Unfunded Challenges – Departmental Budget – Summary

Presentation Outline

• Overview of Department

– Overview of Individual Divisions

• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks

– Proposed Division Budget – Mandated / Required Expenditures – Unfunded Challenges – Departmental Budget – Summary

Public Safety Department Mission Statement

The Public Safety Department provides exceptional emergency response and support to assure the protection of life, environment and property. Services are responsive to the changing needs of County, municipalities, adjoining counties, state and federal

• agencies. Our actions enhance the community and quality of life

for our citizens.

Public Safety Department Organizational Chart

Public Safety (4 FTE) Communications Technologies (6 FTE) Emergency Management (4 FTE) Fire Rescue (216 FTE / 2 PTE)

Public Safety Department – 230 FTE / 2 PTE

Public Safety Department Emergency Management Division

Emergency Management Division

Presentation Outline

• Overview of Department

– Overview of Emergency Management

• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks

– Proposed Division Budget – Mandated / Required Expenditures – Unfunded Challenges – Departmental Budget – Summary

Emergency Management Division Mission

The Emergency Management Division’s mission is to prepare and provide for the health, welfare and safety of the citizens, visitors and employees of Lake County from the effects of man-made, natural or technological disasters.

Presentation Outline

• Overview of Department

– Overview of Emergency Management

• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks

– Proposed Division Budget – Mandated / Required Expenditures – Unfunded Challenges – Departmental Budget – Summary

Emergency Management Division Organizational Chart

Public Safety

Emergency Management Division Manager (1 FTE)

Disaster Assistance Specialist (1FTE) Emergency Management Associate (1 FTE) Special Event Associate (1 FTE)

Emergency Management (4 FTE)

Presentation Outline

• Overview of Department

– Overview of Emergency Management

• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks

– Proposed Division Budget – Mandated / Required Expenditures – Unfunded Challenges – Departmental Budget – Summary

Emergency Management Division Levels of Service

• Manage Lake County Emergency Operations

Center

• Maintain and Update Lake County

Preparedness Plans

• Manage Lake County Emergency Notification

System

• Manage and coordinate Countywide training

and exercises

• Manage Special Needs Population Registry
• Manage the processing and approval of

special events in unincorporated Lake County

• Review and approve Healthcare Facility

Emergency Management Plans

Presentation Outline

• Overview of Department

– Overview of Emergency Management

• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks

– Proposed Division Budget – Mandated / Required Expenditures – Unfunded Challenges – Departmental Budget – Summary

Emergency Management Division Accomplishments

• Managed Recovery effort for Hurricane Matthew to qualify for Public Assistance funding

from FEMA

• Secured $150,000 from the Florida Division of Emergency Management to provide

automatic transfer switches for generators and impact resistant windows to public schools that function as emergency shelters

• Provided use of the Everbridge Emergency Notification System at no charge to Lake

County

• Securing use of the WebEOC Information and Resource Management system at no

charge to Lake County

• Implemented the Disaster Volunteer Program to assist in emergency shelter operations

Presentation Outline

• Overview of Department

– Overview of Emergency Management

• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks

– Proposed Division Budget – Mandated / Required Expenditures – Unfunded Challenges – Departmental Budget – Summary

Emergency Management Division Efficiencies

• Implemented use of Lake County Sheriff’s Office deputies to perform as American Red

Cross trained shelter manager in emergency shelters

• All emergency hurricane shelters in public schools are pet friendly
• Added fifth sand bag location at Lake County Fire Rescue station 39 in Sorrento
• Coordinated with municipalities to provide public outreach to residents throughout the

County

• Coordinated multi-use of the Emergency Communications and Operations Center for

meetings, trainings, and exercises

Presentation Outline

• Overview of Department

– Overview of Emergency Management

• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks

– Proposed Division Budget – Mandated / Required Expenditures – Unfunded Challenges – Departmental Budget – Summary

Emergency Management Division Benchmarks

1,094 462 1,916 500 2,382 716 226 436 500 1,000 1,500 2,000 2,500 3,000

2016 Special Needs Population

Lake Marion Orange Osceola Polk Seminole Sumter Volusia

Emergency Management Division Benchmarks

89 77 86 56 78 98 21 157 20 40 60 80 100 120 140 160

2016 Healthcare Facility Emergency Plans Reviewed

Lake Marion Orange Osceola Polk Seminole Sumter Volusia

Emergency Management Division Benchmarks

$0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 Lake Marion Orange Osceola Polk Seminole Sumter Volusia

2016 Funding Composition

Grant General

Presentation Outline

• Overview of Department

– Overview of Emergency Management

• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks

– Proposed Division Budget – Mandated / Required Expenditures – Unfunded Challenges – Departmental Budget – Summary

Emergency Management FY 2018 Estimated Revenues

Grants $ 195,086 Other Revenues $ 1,000 General Fund $ 188,026 Estimated Fund Balance $ 0 Total Operating Revenue $ 384,112

23

Total Revenue $ 384,112

Grants, 50.8% [CATEGORY NAME], [VALUE] [CATEGORY NAME], [VALUE]

Emergency Management Proposed Expenditure Budget

FY 2017 Adopted Budget FY 2018 Proposed Budget % Change Personal Services $249,107 $289,017 16%a Operating Expenses $130,238 $90,095

• 31%

Capital Outlay $0 $0 0% Grants & Aids $5,000 $5,000 0% Reserves $0 $0 0% Total Expenditures $384,345 $384,112

• 0.1%

Includes General Fund and EMPA / EMPG

a FY 2018 Personal Services increase due to Special Event Associate position

moved from Tourist Development Tax to Emergency Management General Fund and Trust Fund

Presentation Outline

• Overview of Department

– Overview of Emergency Management

• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks

– Proposed Division Budget – Mandated / Required Expenditures – Unfunded Challenges – Departmental Budget – Summary

Emergency Management Division Mandated / Required Expenditures

• County Comprehensive Emergency Management Plan (FAC 27P-6)
• Local Mitigation Strategy (FAC 27P-22)
• Special Needs Registry (§ 252.355, Fla. Stat.)
• Public Shelter Space (§ 252.385(4)(a), Fla. Stat.)
• Review and approve comprehensive Emergency Management plans for

– Nursing Homes (§ 400.32(2)(g), Fla. Stat.) – Intermediate Care Facilities for the Developmentally Disabled (§ 400.967(2)(g), Fla. Stat.) – Transitional Living Facilities (§ 400.998(2)(c), Fla. Stat.) – Assisted Care Communities (§ 429.41(3)(b), Fla. Stat.)

Emergency Management Division Mandated / Required Expenditures

• Multi-Year Training & Exercise Plan (Federal Grant)
• Participate in a minimum of three (3) exercises within 12-month agreement period

(Federal Grant)

• Maintain 24/7 Emergency Management Operations (Federal & State Grants)
• Logistics Management Program (State Grant)
• Emergency Shelter and Retrofit Program (State Grant)
• Attend State Meetings, Trainings and Governor’s Hurricane Conference (State Grant)

Presentation Outline

• Overview of Department

– Overview of Emergency Management

• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks

– Proposed Division Budget – Mandated / Required Expenditures – Unfunded Challenges – Departmental Budget – Summary

Emergency Management Division Unfunded Challenges

• Vehicle replacement in accordance with Fleet policy

– This need will be addressed through the Infrastructure Sales Tax Reauthorization

Public Safety Department Communications Technologies Division

Communications Technologies Division

Presentation Outline

• Overview of Department

– Overview of Communications Technologies

• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks

– Proposed Division Budget – Mandated / Required Expenditures – Unfunded Challenges – Departmental Budget – Summary

Communications Technologies Division Mission

The Communications Technologies Division’s mission is to provide effective and reliable emergency communication support to first responders for the safety and welfare of our citizens.

Presentation Outline

• Overview of Department

– Overview of Communications Technologies

• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks

– Proposed Division Budget – Mandated / Required Expenditures – Unfunded Challenges – Departmental Budget – Summary

Public Safety

Communications Technologies / E9-1-1 Division Manager (1FTE)

Administration 1st Echelon Repair/Billing /Inventory (1FTE) Technical Support (1 FTE) Systems Operation Technical Oversight (1 FTE) Administration Office & Budget Database (1 FTE) Network Maintenance & Administration (1 FTE)

Communications Technologies Division Organizational Chart

Communications Technologies (6 FTE)

Presentation Outline

• Overview of Department

– Overview of Communications Technologies

• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks

– Proposed Division Budget – Mandated / Required Expenditures – Unfunded Challenges – Departmental Budget – Summary

Communications Technologies Division Levels of Service

• Radio System

– 2016 transmissions: 10,132,989 – Daily Average Push to Talk: 27,762 – Total voice traffic airtime: 24,403:03:14 (h/m/s) – Average airtime per radio transmission: 11 Seconds

• E9-1-1 System

‒ 2016 Total Call Volume: 880,025 (includes 9-1-1 & Administrative Calls) ‒ 9-1-1 Calls Only: 227,212

• 96,206 Landline 9-1-1
• 131,006 Wireless/VoIP

Presentation Outline

• Overview of Department

– Overview of Communications Technologies

• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks

– Proposed Division Budget – Mandated / Required Expenditures – Unfunded Challenges – Departmental Budget – Summary

Communications Technologies Division Accomplishments

• Completed School Board Radio inter-agency communications Interlocal project
• Implementing 9-1-1 Recorders through State 9-1-1 Grant Program
• Improved and increased network access/speed for Fire Stations and Traffic Operations
• Established physical Continuity of Operations (COOP) for the six 9-1-1 Public Safety

Answering Points (PSAP)

• Deployed Database application and services to correct 9-1-1 Audit deficiency

Presentation Outline

• Overview of Department

– Overview of Communications Technologies

• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks

– Proposed Division Budget – Mandated / Required Expenditures – Unfunded Challenges – Departmental Budget – Summary

Communications Technologies Division Efficiencies

• School Board Radio Interlocal enabled seamless Public Safety Schools Safety operation
• 9-1-1 Recorders increased capabilities for Next Generation 9-1-1
• Fire Station network increased productivity/process
• Physical Continuity of Operations (COOP) established back-up facilities in case of

unplanned evacuation

• Deployed database application for 9-1-1 reducing IT support costs, ensuring network

continuity and increasing management capabilities

• Integrated Public Safety tower network to assist in new Intelligent Traffic Management

System (ITMS) planning

• Transitioning division by restructuring processes to prepare for the future

Presentation Outline

• Overview of Department

– Overview of Communications Technologies

• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks

– Proposed Division Budget – Mandated / Required Expenditures – Unfunded Challenges – Departmental Budget – Summary

Communications Technologies Division Benchmarks

227,189 293,751 188,678 490,953 193,467 59,592 366,848

100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 1,000,000

2016 – 9-1-1 Calls for Service

Lake Marion Orange Osceola Polk Seminole Sumter Volusia

1,341,600

Communications Technologies Division Benchmarks

3,293 2,363 12,385 4,236 4,600 5,345 1,097 8,793

2,000 4,000 6,000 8,000 10,000 12,000 14,000

2016 – Radio Users in Service

Lake Marion Orange Osceola Polk Seminole Sumter Volusia

Presentation Outline

• Overview of Department

– Overview of Communications Technologies

• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks

– Proposed Division Budget – Mandated / Required Expenditures – Unfunded Challenges – Departmental Budget – Summary

Communications Technologies FY 2018 Estimated Revenues

E9-1-1 Emergency Svcs Fee $ 1,306,250 Grants $ 118,231 Other Revenues $ 555,894 General Fund $ 1,845,620 Estimated Fund Balance $ 262,509 Total Operating Revenue $ 3,825,995

45

Total Revenue $ 4,088,504

E9-1-1, 34.1% Grants, 3.1% [CATEGORY NAME], [VALUE] [CATEGORY NAME], [VALUE]

Communications Technologies Proposed Expenditure Budget

FY 2017 Adopted Budget FY 2018 Proposed Budget % Change Personal Services $484,838 $425,388

• 12%

Operating Expenses $2,913,653 $3,077,153 6% Capital Outlay $448,362 $355,828

• 21%

Grants & Aids $113,477 $178,506 57% Transfers $500,000 $0

• 100%a

Reserves $0 $51,629 n/a Total Expenditures $4,460,330 $4,088,504

• 8%

Includes General Fund and E9-1-1

a Reserve funds no longer available to transfer to General Fund for 9-1-1 Calltakers

Presentation Outline

• Overview of Department

– Overview of Communications Technologies

• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks

– Proposed Division Budget – Mandated / Required Expenditures – Unfunded Challenges – Departmental Budget – Summary

Communications Technologies Division Mandated / Required Expenditures

• Emergency Communications Number "E9-1-1" (§ 365.172, Fla. Stat.)

– Identifies authorized expenditures of E9-1-1 fee for E9-1-1 services including the functions of database management, call taking, location verification, and call transfer as well as mandated Department of Health certification and recertification and training costs for 9-1-1 public safety telecommunications.

Presentation Outline

• Overview of Department

– Overview of Communications Technologies

• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks

– Proposed Division Budget – Mandated / Required Expenditures – Unfunded Challenges – Departmental Budget – Summary

Communications Technologies Division Unfunded Challenges

• Countywide radios and hardware end of life
• New Radio towers due to infrastructure demands based on population/growth (3 towers)
• Vehicle replacement in accordance with Fleet policy
• These needs will be addressed through the Infrastructure Sales Tax Reauthorization

Public Safety Department Fire Rescue Division

Fire Rescue Division

Presentation Outline

• Overview of Department

– Overview of Fire Rescue

• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks

– Proposed Division Budget – Mandated / Required Expenditures – Unfunded Challenges – Departmental Budget – Summary

Fire Rescue Division Mission

The Fire Rescue Division’s mission is to respond to fire, medical and other emergencies to protect the citizens and properties in Lake County and to assist neighboring agencies when requested.

Presentation Outline

• Overview of Department

– Overview of Fire Rescue

• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks

– Proposed Division Budget – Mandated / Required Expenditures – Unfunded Challenges – Departmental Budget – Summary

Public Safety Fire Chief (1 FTE) Administration

(3 FTE / 2PTE)

Operations (212 FTE)

Battalion Chief (8 FTE) Captain (2 FTE) Lieutenant (52 FTE) Firefighter (150 FTE)

Fire Rescue Division Organizational Chart

Fire Rescue (FTE 216 / 2 PTE)

Presentation Outline

• Overview of Department

– Overview of Fire Rescue

• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks

– Proposed Division Budget – Mandated / Required Expenditures – Unfunded Challenges – Departmental Budget – Summary

Fire Rescue Division Levels of Service

• LCFR Service Deployment from 25 Fire Stations

‒ 3 Platoon System - 69 Personnel on duty 24/7 ‒ 18 of 25 are Advanced Life Support (ALS) ‒ 3 of 25 are designated SPECIAL OPERATIONS

• Front-line Fleet

‒ 18 Fire Engines ‒ 1 Aerial ‒ 3 Squads ‒ 14 Tankers ‒ 19 Wildland ‒ 5 Special Utility Vehicles

Fire Rescue Division Station Locations

County Fire Stations (25 Stations)

Fire Rescue Division Levels of Service

Number of Firefighters per Station 2 Personnel per unit / 19 Stations 3 Personnel per unit / 6 Stations

Number of ALS / BLS Stations 18 Advanced Life Support 7 Basic Life Support

Fire Rescue Division Levels of Service

Fire Rescue Division Levels of Service

2016

• Fire Rescue responded to 22,551 calls for service

– 15,268 EMS Related (6.0% increase from 2015) – 770 Fire Related (21.6% increase from 2015) – 6,513 Other Calls for service (5.8% increase from 2015)

• (HazMat, Fire Alarm, etc.)
• Fire Marshal conducted 42 fire investigations

– 3 Arson fires resulting in arrest

• Medical procedures performed

– 9,331 ALS – 21,974 BLS

Presentation Outline

• Overview of Department

– Overview of Fire Rescue

• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks

– Proposed Division Budget – Mandated / Required Expenditures – Unfunded Challenges – Departmental Budget – Summary

Fire Rescue Division Accomplishments

• Opened 25th Fire Station (20 Dona Vista)
• Ground breaking on new Fire Station (14 Altoona)
• Opened joint Fire Station (90 / 104 Clermont)

Fire Rescue Division Accomplishments

• Placed 3 new fire apparatus in service

(Stations 52, 77, 112)

• Placed 6 LIFEPAK-15 defibrillators (ALS)

in service

• Enhanced new reporting software

(Emergency Reporting)

• Upgraded two stations from BLS to ALS

(52 Lady Lake and 54 Harbor Hills)

Fire Rescue Division Accomplishments

• Hired and deployed 15 new firefighters

(SAFER Grant)

• Sponsoring 12 firefighters in Paramedic

program

• Annual Elks Club first responder awards:

– Chief John Jolliff - Outstanding Community Service Award – Lieutenant Donovan Miller - Firefighter of the Year Award

Fire Rescue Division Accomplishments

• Community Outreach Program:

– 97 community safety events – 298 public assists – 700+ smoke alarms installed

• Implemented “Fired Up Reading”

program with community schools

Presentation Outline

• Overview of Department

– Overview of Fire Rescue

• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks

– Proposed Division Budget – Mandated / Required Expenditures – Unfunded Challenges – Departmental Budget – Summary

Fire Rescue Division Efficiencies

• 2016 Grant Submissions

– AFG $434,301 for 79 Mobile Data Terminals (pending award decision) – EMS Matching Grant 25/75 $325,000 for completion of ALS initiative (pending award decision)

• Improved command and control through internal

reorganization

Presentation Outline

• Overview of Department

– Overview of Fire Rescue

• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks

– Proposed Division Budget – Mandated / Required Expenditures – Unfunded Challenges – Departmental Budget – Summary

Fire Rescue Division Benchmarks

22,551 74,227 119,101 28,514 90,000 40,894 9,600 18,089 20,000 40,000 60,000 80,000 100,000 120,000 140,000

2016 – Total Emergency Incidents

Lake Marion Orange Osceola Polk Seminole Sumter Volusia

Fire Rescue Division Benchmarks

25 24 41 15 48 19 8 21 10 20 30 40 50 60

2016 – Total Number of Fire Stations

Lake Marion Orange Osceola Polk Seminole Sumter Volusia

Fire Rescue Division Benchmarks

960 787 833 669 750 709 503 962 200 400 600 800 1,000 1,200

2016 – Unincorporated Population per Firefighter

Lake Marion Orange Osceola Polk Seminole Sumter Volusia

Lake County includes Astatula, Howey-in-the-Hills and Lady Lake

Fire Rescue Division Benchmarks

$24.83 M $59.67 M $140.59 M $54.00 M $62.57 M $69.55 M $8.90 M $31.82 M $0 M $20 M $40 M $60 M $80 M $100 M $120 M $140 M $160 M

2016 – Budget Comparison

Lake Marion Orange Osceola Polk Seminole Sumter Volusia

Presentation Outline

• Overview of Department

– Overview of Fire Rescue

• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks

– Proposed Division Budget – Mandated / Required Expenditures – Unfunded Challenges – Departmental Budget – Summary

Fire Fund FY 2018 Estimated Revenues

Fire Rescue Assessment

$ 15,611,244

Ad Valorem Tax (MSTU) $ 4,246,052 Grants $ 954,961 Other Revenues $ 1,270,080 General Fund $ 862,643 Estimated Fund Balance $ 1,868,729 Total Operating Revenue $22,944,980

75

Total Revenue $24,813,709

Fire Rescue Assessment, 68.0% [CATEGORY NAME], [VALUE] [CATEGORY NAME], [VALUE] [CATEGORY NAME], [VALUE] General Fund, 3.8%

Fire Rescue Fund Revenue Summary

• The Fire Rescue fund balance has been decreasing over the last five years
• Due to declining fund balance, the reserves in the Fire Rescue fund will be totally

exhausted by the end of FY 2017

Fire Fund Proposed Expenditure Budget

FY 2017 Adopted Budget FY 2018 Proposed Budget % Change Personal Services $18,815,204 $19,806,255 5%a Operating Expenses $3,922,168 $3,669,879

• 6%

Capital Outlay $70,400 $53,000

• 25%

Grants & Aids $0 $0 0% Transfers/Other $1,547,845 $1,556,187 0.5% Reserves $400,000 $400,000 0% Total Expenditures $24,755,617 $25,485,321 3%b

• Does not include Impact Fees
• Converting 2 BLS stations to ALS per plan (59 Pennbrooke & 77 Astatula)
• Addressing command and control needs by adding 6 lieutenant positions

a FY 2018 Personal Services increase due to SAFER hires and CBA b FY 2018 Total Expenditures exceed revenue by $672K

Fire Impact Fees FY 2018 Estimated Revenues

Impact Fees $ 394,250 Estimated Fund Balance $ 1,473,198 Total Operating Revenue $ 394,250

78

Total Revenue $1,867,448

Impact Fees, 100%

Fire Impact Fees Proposed Expenditure Budget

FY 2017 Adopted Budget FY 2018 Proposed Budget % Change Personal Services $0 $0 0% Operating Expenses $0 $0 0% Capital Outlay $2,368,503 $1,458,600

• 38%a

Grants & Aids $0 $0 0% Reserves $475,447 $408,848

• 14%

Total Expenditures $2,843,950 $1,867,448

• 34%

FY 2018 Capital Outlay includes:

• New pumper for Fire Station 20 (Dona Vista)
• 3 LIFEPAK-15s for ALS upgrades
• Lake Yale and Seminole Springs land/buildings

a FY 2018 Capital Outlay decrease due to completion of Fire Station 14 (Altoona)

Presentation Outline

• Overview of Department

– Overview of Fire Rescue

• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks

– Proposed Division Budget – Mandated / Required Expenditures – Unfunded Challenges – Departmental Budget – Summary

Fire Rescue Division Mandated / Required Expenditures

• National Fire Incident Reporting System (NFIRS) is a standard under the U.S. Fire

Administration (USFA) for reporting

• Firefighter Occupational Safety and Health (§ 633.506, Fla. Stat.)

– Physical exams, training

• Firefighter Workplace Safety (§ 633.508, Fla. Stat.)

– Gear and fire station repairs/maintenance

• Firefighter Employer Responsibilities (§ 633.520, Fla. Stat.)

– Operating supplies

• EMT/Paramedic Certifications/Renewals (Fla. Dept. of Health)
• Interlocal Service Boundary Agreements (6)

Presentation Outline

• Overview of Department

– Overview of Fire Rescue

• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks

– Proposed Division Budget – Mandated / Required Expenditures – Unfunded Challenges – Departmental Budget – Summary

Fire Rescue Division Unfunded Challenges

• Infrastructure demands due to growth (Facilities)
• Vehicle replacement in accordance with Fleet policy
• These needs will be addressed through the Infrastructure Sales Tax Reauthorization

Presentation Outline

• Overview of Department

– Overview of Individual Divisions

• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks

– Proposed Division Budget – Mandated / Required Expenditures – Unfunded Challenges – Departmental Budget – Summary

Public Safety Department FY 2018 Estimated Revenues

Fire Rescue Assessment

$15,611,244

Ad Valorem Tax (MSTU) $ 4,246,052 Impact Fees $ 394,250 E9-1-1 Emergency Svcs Fee $ 1,306,250 Grants $ 1,268,278 Other Revenues $ 1,826,974 General Fund $ 2,896,289 Estimated Fund Balance $ 3,604,436 Total Operating Revenue $27,549,337

85

Total Revenue $31,153,773

Fire Rescue Assessment, 56.7% Ad Valorem Tax (MSTU), 15.4% [CATEGORY NAME], [VALUE] [CATEGORY NAME], [VALUE] Grants, 4.6% Other Revenues, 6.6% General Fund, 10.5%

Public Safety Department Revenue Summary

• Communications Technologies 9-1-1 Fund can no longer contribute to General Fund
• $672K Fire Fund revenue shortfall (to be addressed in fire assessment presentation)

FY 2017 Adopted Budget FY 2018 Proposed Budget % Change Personal Services $19,549,149 $20,520,660 5% Operating Expenses $6,966,059 $6,837,127

• 2%

Capital Outlay $2,887,265 $1,867,428

• 35%

Grants & Aids $118,477 $183,506 55% Transfers/Other $2,047,845 $1,556,187

• 24%

Reserves $875,447 $860,477

• 2%

Total Expenditures $32,444,242 $31,825,385

• 2%

Public Safety Department

Proposed Budget

Public Safety Department

Proposed Budget

1.2% 12.8% 80.1% 5.9%

Public Safety Department

Emergency Management - $386,630 Communications Technologies- $4,088,504 Fire Rescue - $25,485,321 Fire Impact Fees - $1,867,448

Presentation Outline

• Overview of Department

– Overview of Individual Divisions

• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks

– Proposed Division Budget – Mandated / Required Expenditures – Unfunded Challenges – Departmental Budget – Summary

Public Safety Department

Summary

• Emergency Management

– Remains Status Quo budget

• Communications Technologies

– Maintaining existing levels of service – Replacement of 9-1-1 recorder system offset by grant – Reserve funds no longer available to transfer to General Fund for 9-1-1 calltakers

• Fire Rescue

– Maintaining existing levels of service – Converting 2 BLS stations to ALS per plan (59 Pennbrooke & 77 Astatula) – Addressing command and control needs by adding 6 lieutenant positions – $672K Revenue shortfall (to be addressed in assessment presentation)