Regional Workshop Workshop Purpose To increase RCA understanding of - - PowerPoint PPT Presentation

Regional Workshop

Workshop Purpose

To increase RCA understanding of what it will take to develop a business case approach activity management plan (BCA AMP) and how using ONRC data can help inform decision making.

Purpose Purpose

Overview

• Review of previous workshop
• REG Update
• BCA AMP

– Guide & Flow Diagram – Point of Entry (POE) – Self-assessment table

• Examples for Metros and Rural
• Example of POE meeting
• Performance Reporting Tool - sharing examples of how

the reporting tool works and can be used

• Transition Plan – improvement plan check in

Agenda

Learning

Ac vity

LA1 - Func onal classifica on LA2 - Customer Promises, Customer Levels of Service & Performance Measures (to include DIA Performance Measures) LA3 - RAMM LA4 - Long-term condi on and deteriora on modelling; use of non-asset variables (i.e. economic, social, and environmental value) LA5 - Interpreta on, analysis, and understanding how to use data LA6 - Road network planning LA7 - Business Case Approach Investment Logic Mapping LA8 - Transport system – why we are doing this, how it fits together, dynamic nature, and ‘sharing the story’ LA9 - How to effec vely use the ONRC, CLoS, and BCA LA10 - Managing and leading change LA11 - Communica ng and engaging with stakeholders LA12 - Effec ve collabora on and building buy-in LA13- Financial & strategic planning systems – improving internal engagement and understanding LA14 - Overview of exis ng knowledge base and tools LA15 - Procurement & using the CLoS/PM in contracts

Systems Data

C

• m

m u n i c a

• n

s A p p r

• v

a l P r

• c

e s s e s S e r v i c e D e l i v e r y

Check In

• Intro’s for any new members
• Any constraints on the day?
• What do you want out of today?
• Would anyone like to talk or present anything

additional to the team today?

Review

• Any comments or follow up from the previous

workshop?

REG Update

• Ambitious programme through to 2018 with

work going into alignment with LG timeframes.

– Includes delivery of learning and development programme by EquiP and alignment with NZTA programmes.

• New communications advisor – Megan Huber
• Registration of interest from the sector for REG

roles – reliant on volunteers.

REG Timeline (Draft)

Other

• Austroads metadaata workshop –

Christchurch 2 March

Transport System Relationships

RCA Planning Processes

Activity Management Plans

Regional Transport Programme National Land Transport Programme

(NZTA Investment & Revenue Strategy)

Operational Delivery

(Operations & maintenance / Capital works)

Strategic Direction Government Policy Statement Community / User Input

Investment Decision Making

State Highway Plans Council Annual & Long Term Plans Network Planning LEGISLATION CUSTOMER PROMISE ONE NETWORK ROAD CLASSIFICATION

Functional Classification Network Operating Plan Road Function Road Design & Form

USERS

Business Case Approach

Activity Management Plan New & Improvement Capital Projects

Think Think

To anticipate as much as possible what will be required to transition to the

• utcome and

satisfy the intent while maintaining services To anticipate as much as possible what will be required to transition to the

• utcome and

satisfy the intent while maintaining services

Plan Plan

To analyse and decide which investments to undertake considering the

• ptimal overall

value from the limited resources and the current risk appetite To analyse and decide which investments to undertake considering the

• ptimal overall

value from the limited resources and the current risk appetite

Do Do

To give chosen investments the greatest possibility

• f realising the

benefits promised while maintaining controls to avoid loss of value To give chosen investments the greatest possibility

• f realising the

benefits promised while maintaining controls to avoid loss of value

Review Review

To review the performance of investments against expectations To review the performance of investments against expectations

CCC Documents

CCC Business Case Framework

CCC Business Case Framework

CCC Business Case Framework

Decision Flowchart

Decision Flowchart

Decision Flowchart

Improvement Programme(s) and or Project(s) Asset Management Plan

CCC Programme

Strategic Case for Activity Management Plan

The ONRC Model

31

Customer LoS

• Travel Time
• Resilience
• Safety
• Access
• Amenity
• VFM

Performance Measures Key expectations for each *Customer LoS & their *Technical LoS eg; reduce accidents Targets Individual for each PM by Road Class eg; reduce by 10% Programme Business Case Programme

• ptimised

leading to Investment Plan ($s) ONRC Road Classification Requirements Vary According to Hierarchy Strategic Business Case Strategic Context/Issues Problem AMP Set of Activities delivered to timeframe

Network Operation Plans

(where relevant)

Strategic Case to update the AMP

• The strategic case consists of two parts:
• Strategic Context – the alignment of the proposed investment with the

network and regional /national priorities and other programmes and strategies

– What is the status quo – Where are we? Where do we have to go? – What are the impacts on my network? – Future assumptions, supporting and underlying strategic documents providing

• verall direction

– Position outcomes sought against wider national, regional and district outcomes

• Strategic Assessment –

– Represents the case for change – Why is investment needed? – Ensures that external drivers, problems, opportunities and consequences are well understood – Identify the benefits and outcomes

Strategic Context - Describe the context behind the strategic case (slide 1)

What is the “STATUS QUO” – existing state of affairs of the transportation network

• Current State
• ONRC Implementation
• Network context – Location and linkages to SH’s and cities
• Land use context and economic performance of the region
• Asset type (description, quantum, condition)
• Asset use – VKT
• Current levels of service(LOS), known LOS gaps
• Asset performance – link to performance measures

Supporting strategic documents giving overall direction

• ONRC Framework
• Local Government Act
• New Zealand Transport Plan
• Government Position Statement (GPS)2015/16 – 2024/25
• Regional Land Transport Plan controlled by Regional Council
• Council District Plan
• Council Long Term Plan
• Other Council Activity Management Plans on which Transportation

impacts on and/or from e.g. 3 Waters

• Council Annual Plans
• Council Policies and Standards

Strategic Context - Describe the context behind the strategic case (slide 2)

Supporting data and analysis Forecast demand drivers

• Data quality - Confidence rating categories
• Network Customer impact and current network condition; Peer group

performance comparison (efficiency of delivery {current spend, whole of life cost, unit cost, procurement, investment strategy})

• Network management
• Objectives for maintaining and operating the network
• Road hierarchy/classification
• Current LOS targets
• Risk – critical risks identified
• Demand forecast drivers and Transport related implications

Peer group performance https://www.nzta.govt.nz/resources/road -network-trends/

Strategic Context - Describe the context behind the strategic case (slide 3)

Regulatory framework (LGA and supporting Government and RCA strategies) The Council is required to give effect to the purpose of local government as prescribed by section 10 of the Local Government Act 2002. That purpose is to meet the current and future needs of communities for good quality local infrastructure , local public services and performance of regulatory functions in a way that is most cost effective for households and businesses. Good quality means infrastructure, services and performance that are efficient and effective and appropriate to present and anticipated future circumstances

Strategic Assessment Case for change - slide 1

Case for change – why is investment needed?

• Transportation is a basic service essential to viability and economic

performance and growth

• Implementation of ONRC achieving ONRC outcome measures
• Impacts on network Customers
• Continued investment needed

to meet obligations of LGA

• Implement the strategic direction of the GPS and NZ Transport Plan and

local RCA strategies

Strategic Assessment Case for change – slide 2

Ensures that problems,

• pportunities and

consequences are well understood Identify the benefits and

• utcomes

Investment alignment with strategic priorities

The need for investment comes from identifying and addressing the level of service gap and to maintain the agreed level of service into the future. The ONRC outcome measures below are supported by a number of performance measures:

• Safety OM’s
• Amenity OM’s
• Travel Time reliability OM’s
• Accessibility OM’s
• Safety OM’s
• Resilience OM’s
• Value for money

Refer to ONRC Framework and One pagers (19 December 2014)

Linking Network Assessment to ONRC Customer outcome measures

Strategic Case Network Assessment

• Safety OM’s
• Amenity

OM’s

• Travel Time

reliability OM’s

• Accessibility

OM’s

• Resilience

OM’s

• Value for

money Customer

• utcome

drivers

• PM1
• PM2…

ONRC Performa nce measures

• Interve

ntion plans

• Actions

and $… Gap analysis against targets Network Customer Impact

Programme Business Case How does this affect customers and what is the impact

• n the

network

HDC Network Assessment - Safety

Customer Outcome Drivers Customer Impact and Network Performance Asset Management Response Link to ONRC Customer Outcome Measures

Safety – How road users experience the safety of the road

Poor safety performance of HDC network due to high number of rural loss of control and urban intersection crashes on the network.

Establish Rural crash reduction programme Establish urban intersection improvement programme Safety OM1 Safety OM2 Safety OM3

Safety PM1 The road and roadside are becoming safer to drive on as shown in the five year trend in serious and fatal injuries Length Target by classification LOS Gap description Intervention plan Notes 15/16 16/17 17/18 18/19 19/20 20/21 Arterial 44088 Specific warning provided for all out of contexct and critical hazards (0 faults per section) to be assessed Primary Collector 161478 Specific warning provided for all out of contexct and critical hazards (0 faults per section) to be assessed Secondary Collector 447879 Specific warning provided for all out of contexct and critical hazards (0 faults per section) to be assessed Access 169391 Generic warning signs and

• ut of context hazards Max

3 faults per section to be assessed Low volume 511818 Generic warning signs and

• ut of context hazards No

specific faults per section to be assessed Programme Budget($000) provide apropriate warning signs for all out of context and critical hazards

• $
• $
• $
• $
• $
• $

PM1 – PM17 Performance Measures assessment What does this mean for my network ?

HDC Network Assessment - Accessibility

Customer Outcome Drivers Customer Impact and Network Performance Asset Management Response Link to ONRC Customer Outcome Measures

Accessibility - The ease of which people are able to reach key destinations and the transport networks available to them, including land use access and network connectivity The region is a primary exporter of the following products

• 16% of NZ logging with significant increase in available

wood from 2016

• 48% of NZ pip fruit
• 38% of NZ vegetable production
• 16% of NZ wine making

Producers and Customers relies on efficient transport links to move freight in the most cost effective and efficient manner and to provide robust infrastructure to support economic activity and future growth. Transport efficiencies are currently not optimal due to limitations on bridge capacities on local transport routes and poor route options linking to ports and processing facilities. This leads to cost increases and delays in getting products to customers, impacting on the economic performance of the region. HPMV bridge studies and strengthening programme is underway to identify and implement strengthening on deficient structures. As this programme is completed routes will be opened to full HPMV status. Transport route efficiency to the port to be improved with construction of Whakatu arterial and improving links with SH 2 and SH 50 to ease congestion and improve travel times for heavy vehicles. Future growth and land use change is recognised in the regional Hawkes Bay Regional Transportation Study. Accessibility OM1 Accessibility OM2 Accessibility OM3 Accessibility OM4 Accessibility OM5

HDC Network Assessment - Efficiency

Customer outcome Drivers Customer Impact and Network Performance Asset Management Response Link to ONRC Customer Outcome Measures

Efficiency

• Value for money and whole of life costs
• Assurance that the work we do is

necessary, co-ordinated and is delivering value for money

• Assurance that the service provided is at

the best price and we are continually seeking better ways of doing things Customer concerns regarding rising rates bills and affordability of services. Poor street lighting in residential areas due to old technology inefficient lights Poor condition of some roads leading to customer complaints LED conversion programme planned to start in 2016. Will enable power saving while improving light levels and lower maintenance costs. Will impact on night time road safety due to white light. LED lights also reduce crime levels due to the improved light levels AC to chip seal conversion programme to save costs Appropriate asset management response to managing the assets and prioritise spending. Narrowing over width roads in the urban to assist storm water management and reduce reseal quantities and lifecycle costs Optimise and prioritise the works programme We will deliver optimised programmes that are affordable and at a cost so that service productivity is improving

HDC Network Assessment - Resilience

Customer outcome Drivers Customer Impact and Network Performance Asset Management Response Link to ONRC Customer Outcome Measures

Resilience – Availability and restoration of each road when there is weather or emergency event, whether there is an alternate route available and road user information is provided Roads closed with out notification due to snow, flooding, wind Alternative roads may not be available(outer rural) Limited options for providing and updating user information due to network coverage

Road closures are put on HDC website and customer services are informed Regular updates through the day(6 hourly) proactive maintenance activities are prioritised Response plans in place to deal with emergencies

Resilience OM1 Resilience OM2

HDC Network Assessment –Travel Time

Customer outcome Drivers Customer Impact and Network Performance Asset Management Response Link to ONRC Customer Outcome Measures

Travel Time Reliability – the travel time to reach my destination is predictable and acceptable Ongoing construction works cause delays Timely notification not always available on social media

Detours or appropriate traffic management are in place In some cases delays cannot be avoided and will be managed Notification well ahead of construction to inform road users

Travel Time Reliability OM1 Travel Time reliability OM2

Workshop Session – guide review

• Does the guide address

the key issues/concerns identified?

• Are the right questions

covered?

• What can be improved?
• What is good and needs

to be reinforced?

BCA AMP Self-assessment

Workshop Session - Self-assessment

Self-assessment report back

• What key issues where identified (risks and
• pportunities)?
• What are the main things that need to be done to

move the a BCA AMP?

• What good examples are available to help support the

regions understanding?

• What where the key learning opportunities identified?
• What has been done well?

Front Page

Safety

Amenity

Efficiency

Comments from Canterbury Region Data validation actions for group:

• Check vehicle counts in ramm.
• Check last year's quantities in TIO and compare with reporting

tool.

• Check data on NZTA data website.

Workshop Session – ONRC Performance Reporting Tool

• Purpose: To identify learning and improvement

to enhance the tool development.

– How did the tool perform? – What works well? – What needs to be improved?

Workshop Session – ONRC Performance Reporting Tool

• How can you utilise the tool and information in

providing evidence for the response to your strategic case?

• What data gaps have you identified?
• What improvement actions have you

identified?

Workshop Session – ONRC Performance Reporting Tool

• Feedback on:

– Safety measures

• Feedback on:

– Amenity measures

Defining the value of benchmarking

• Identify what would be required to allow

useful benchmarking?

Transition Plan Review

• How are you tracking?
• What needs to be updated?
• What was missing and needs

to be added?

Summary and Close

• Review

– List of expectations – Tabled items (if any)

• Feedback on the workshop? How can we improve it?
• Next Steps

Erik Barnes

PO Box 2764, Wakatipu, Queenstown 9349 M: 021 997 863

erik@auxilium.co.nz

Erik Barnes

PO Box 2764, Wakatipu, Queenstown 9349 M: 021 997 863

erik@auxilium.co.nz

Chris Olsen

8 Moray Place Papakowhai Porirua 5024 P: 04 2339697 M: 0274 477098

chris@coconsulting.co. nz

Chris Olsen

8 Moray Place Papakowhai Porirua 5024 P: 04 2339697 M: 0274 477098

chris@coconsulting.co. nz

David Fraser

10 Bayview Drive Waiuku 2123 P: +64 9 2357245 M: 027 4739493

david@amsaam.co.nz

David Fraser

10 Bayview Drive Waiuku 2123 P: +64 9 2357245 M: 027 4739493

david@amsaam.co.nz