PUBLIC WORKS FY 2014-15 PUBLIC WORKS MISSION Maintain and enhance - - PowerPoint PPT Presentation

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PUBLIC WORKS FY 2014-15 PUBLIC WORKS MISSION Maintain and enhance - - PowerPoint PPT Presentation

May 21, 2023 469 likes •948 views

PUBLIC WORKS FY 2014-15 PUBLIC WORKS MISSION Maintain and enhance the livability and sustainability of Lane Countys natural and built environments by providing safe and cost effective public infrastructure and related services. PUBLIC

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SLIDE 1

PUBLIC WORKS

FY 2014-15

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SLIDE 2

PUBLIC WORKS MISSION

Maintain and enhance the livability and sustainability of Lane County’s natural and built environments by providing safe and cost effective public infrastructure and related services.

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SLIDE 3

PUBLIC WORKS SERVICES

  • Construction Management
  • Engineering Design
  • County Surveyor
  • Right of Way
  • Transportation Planning
  • Maintenance & Repair of

County Fleet

  • Delta Campus Facilities
  • Land Use Planning
  • Building Permits &

Inspections

  • Compliance
  • Campgrounds
  • Boat Landings & Marinas
  • Parks & Picnic Areas
  • Animal Services
  • Road & Bridge Maintenance
  • Road Use Permits
  • Traffic Engineering
  • Signs & Striping
  • County Fair
  • Conventions & Events
  • Waste Disposal
  • Transfer sites
  • Nuisance Abatement
  • Landfill Development &

Closure

  • Administrative Services
  • Safety Program
  • County Property Management
  • Weighmasters
  • Asset Management
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SLIDE 4

COMMUNITY ASSETS

  • Roads
  • Bridges
  • Land Monuments
  • Culverts
  • Parks
  • Campgrounds
  • Boat Landings
  • Marina
  • Parks - Developed
  • Parks – Open Space
  • Landfills
  • Waste Transfer Sites
  • Event Center
  • Delta Campus
  • Heavy Equipment
  • Light Vehicles
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SLIDE 5

LOOKING BACK – RECENT CHANGES

  • 5 years ago – FY 08-09 (Adopted)
  • Budget of $152 million
  • 7 funds and 2 subfunds
  • 363 fte
  • Today – FY 14-15 (Proposed)
  • Budget of $137 million
  • 10 funds and 4 subfunds
  • 326 fte
  • Merged Lane Events Center from Department to Division of

Public Works

  • Incorporated 5 programs from other departments:
  • Animal Services, Weighmaster, Manufactured Structures,

County Property Management, and Taxforeclosed Property

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SLIDE 6

EFFICIENCIES

  • Reorganized programs to maximize resources
  • Cross-trained employees
  • Streamlined processes
  • Improved equipment utilization
  • Insourced some services previously contracted out
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SLIDE 7

INNOVATIONS & ENTREPRENEURIAL EFFORTS

  • Providing services to other public agencies.
  • Successful in obtaining over $5.9 million in grant

dollars to fund 15 projects in 4 divisions.

  • Actively selling surplus Road Fund Property.
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SLIDE 8

INVESTMENTS IN TECHNOLOGY

  • Robotic survey instruments to save time and improve

safety.

  • Survey, road and engineering documents now

available online.

  • Building permit and planning documents via online

access.

  • Laptops and GIS in the field for sign maintenance.
  • Online reservation system for campgrounds and

marina use.

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SLIDE 9

INVESTMENTS IN EMPLOYEES

  • Provide training to build knowledgeable and skilled

employees to capitalize on strengths.

  • Established a new employee mentorship program to

assist and retain staff.

  • Foster cooperation between divisions and teams that

encourage sharing of ideas and resources.

  • Developed specific department training to improve

communication skills and technical skills.

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SLIDE 10
  • The Public Works Customer Service Center
  • Leadership in Energy and Environmental Design (LEED)

certification

  • Julian Award for Sustainability, Oregon American Public

Works Association (APWA)

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SLIDE 11
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SLIDE 12
  • Lane Events Center ranked top 6 on the Oregon

Meeting Space Power List

  • Row River Road Overlay Asphalt Paving Association
  • f Oregon (APOA) 2nd Place Award
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SLIDE 13
  • Three prestigious awards
  • Excellence in Concrete
  • Oregon Public Works Project of the Year
  • National Transportation Project of the Year,

2014

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SLIDE 14

FUND OVERVIEW

 General Fund

  • Animal Services

 Enterprise Funds

  • Lane Events Center
  • Solid Waste Disposal
  • Land Management

 Internal Service Funds

  • Motor Pool & Equipment

 Special Revenue Funds  Animal Services  Public Land Corner Preservation  Road

 Administration  Engineering & Construction

Services

 Road & Bridge Maintenance

 Parks & Open Spaces  Special Revenue & Services

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SLIDE 15

FUND OVERVIEW

 General Fund

  • Animal Services
  • Property Management

 Enterprise Funds

  • Lane Events Center
  • Solid Waste Disposal
  • Land Management

 Internal Service Funds

  • Motor Pool & Equipment

 Special Revenue Funds  Animal Services (inactive, transferred to

General Fund)

 Public Land Corner Preservation  Road

 Administration  Engineering & Construction

Services

 Road & Bridge Maintenance

 Parks & Open Spaces  Special Revenue & Services

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SLIDE 16

LAND MANAGEMENT

  • Land Use Permits
  • Permits and Inspections
  • Code Compliance & Community

Concerns

  • Firewise Grants
  • General Information on Land Use &

Permits

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SLIDE 17

LAND MANAGEMENT

  • Innovations & Entrepreneurial Efforts
  • Laptops and Software in the field for inspectors to provide real

time results for customers.

  • 24 hour online access to scanned records.
  • Collaboration and Partnerships
  • Partnering with State of Oregon on their ePermit System.
  • Metro Plan – partnering with Eugene and Springfield.
  • Statewide Planning Goals in partnership with Oregon Department
  • f Land and Conservation and Development.
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SLIDE 18

LAND MANAGEMENT

  • Future Focus
  • Continue to look for process improvement and streamlining
  • pportunities.
  • Continue to develop technology opportunities to improve

customer service.

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SLIDE 19

FLEET & GENERAL SERVICES

  • Equipment and vehicle maintenance &

repair

  • Purchasing new and replacement

equipment and vehicles

  • Disposition of surplus equipment and

vehicles

  • Fleet replacement program
  • PW Delta Campus Facility Management
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SLIDE 20

FLEET & GENERAL SERVICES

  • Innovations & Entrepreneurial Efforts
  • Fleet tracking system provides real-time tracking County vehicles

and equipment.

  • Division reorganized to include contracting and Delta Campus

facilities and renamed division to Fleet & General Services.

  • Collaboration and Partnerships
  • Lane Radio Interoperability Group (LRIG) committee with Cities of

Eugene and Springfield, Sheriff’s Office and EWEB.

  • Regional Fleet Operations Unit partnership with Eugene,

Springfield and EWEB.

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SLIDE 21

FLEET & GENERAL SERVICES

  • Future Focus
  • Sustainable transportation options to pursue new technology

when feasible.

  • Continue Mechanical, Electrical and Plumbing maintenance

and upgrade for the Delta campus.

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SLIDE 22

LANE EVENTS CENTER

  • County Fair
  • Convention & Events
  • Sports Center & Ice Arena
  • Catering & Concessions
  • Sales & Marketing
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SLIDE 23

LANE EVENTS CENTER

  • Innovations & Entrepreneurial Efforts
  • Moved Fair to July.
  • Developing a Marketing Plan for the Events Center.
  • Hosted over 1,000 event days including over 750,000 attendees.
  • Collaboration and Partnerships
  • Working with Travel Lane County to attract business from outside area.
  • Saturday Market to create a “Market Place” during the County Fair.
  • Partnering with the University of Oregon to pursue opportunities for future

events.

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SLIDE 24

LANE EVENTS CENTER

  • Future Focus
  • Address the aging infrastructure needs of Center.
  • Prepare Facilities Assessment of all site structures and

prioritize needs.

  • Develop a Business Plan to attract and retain new events

and clients.

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SLIDE 25

PARKS

  • Parks & Open Spaces
  • Campgrounds
  • Marinas
  • Animal Services
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SLIDE 26

PARKS

  • Innovations & Entrepreneurial Efforts
  • Armitage Campground Improvements.
  • Online Reservation System.
  • Online dog licensing program.
  • Received $550,000 Oregon Marine Board Grant for Boat Facility

improvements.

  • Collaboration and Partnerships
  • Friends of Buford Park on restoration, trail improvements and

storm response.

  • State Marine Board for Boat Ramps in Lane County.
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SLIDE 27

PARKS

  • Future Focus
  • Update 20 year Parks Master Plan.
  • Prepare Facilities Assessment of all structures in Park sites

to prioritize maintenance needs.

  • Work with Parks Large Events Task Force to develop

proposals for events in County Parks.

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SLIDE 28

WASTE MANAGEMENT

  • Central Receiving Station (CRS) in

Glenwood

  • Transfer Sites
  • Landfills
  • Solid Waste Education & Reduction
  • Hazardous Materials
  • Nuisance Abatement/Compliance
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SLIDE 29

WASTE MANAGEMENT

  • Innovations & Entrepreneurial Efforts
  • Expanded recycling program at Glenwood.
  • Insourced transfer of recycling materials from rural sites.
  • Enhanced efficiency with equipment and labor at Short Mountain

landfill.

  • Developed plans to construct a new leachate storage tank that

will double the storage capacity.

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SLIDE 30

WASTE MANAGEMENT

  • Collaboration and Partnerships
  • Launched stakeholder quarterly meetings.
  • Partner with Friends of Buford Park to facilitate the transfer of

Turtle Flats.

  • Work with LCC and school programs to provide educational
  • pportunities at the Quamish Prairie.
  • Continue partnerships with Bring, St. Vincent DePaul and Cities.
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SLIDE 31

WASTE MANAGEMENT

  • Division Overview
  • 86.72 Fte.
  • 250,000 transactions a year.
  • $14 million revenue annually.
  • 112 acres of permitted landfill area remaining.
  • Landfill life is expected to be 100+years.
  • 250,000 lbs. household hazardous waste collected annually.
  • 1,900 illegal dumpsites cleaned up since 2006.
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SLIDE 32

LANE COUNTY – WASTE MANAGEMENT

Area: 4,553 square miles Transfer Sites: 16 Short Mountain site: 580 acres Short Mt. Landfill: 100 acres Closed Landfills: 7 actively monitored

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SLIDE 33

WASTE MANAGEMENT

  • Opportunities and Challenges
  • The Lane County Solid Waste Management Plan was last

updated in 2002.

  • Waste Management tonnage decreased 24% since 2006.
  • Currently drawing down reserves for operations:
  • FY 13-14 - $1.4 million
  • FY 14-15 - $1.4 million
  • Short Mountain Cell Development will be depleted for

construction of Phase 5b in 2015 without additional allocations.

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SLIDE 34
  • 1

2 3 4 5 6 7 8 9

Cell Development Expense Program Balance

Phase 5

Millions

  • ns

Phase 5B & Phase 6 Pump Station And Leachate Storage Tank Updated: May 2, 2014

WMD LANDFILL DEVELOPMENT

Development Expense vs Program Balance

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SLIDE 35
  • 50,000

100,000 150,000 200,000 250,000 300,000 350,000

LANDFILL TONNAGE

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SLIDE 36

REVENUE GAP

  • 2

4 6 8 10 12 14 16 Revenue Expense Milli llions Other Industrial Waste Special Waste Recycled Materials System Benefit Disposal

$13.7m $15.1m

FY 14-15 Operating Gap $1.4m

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SLIDE 37

WASTE MANAGEMENT

  • Future Focus
  • Prepare fee proposal option for the Board of County

Commissioners to consider.

  • Conduct a waste management systems analysis to determine

the most effective system to take us into the future.

  • Update the 2002 Solid Waste Management Plan.
  • Develop improved traffic flow plan at Glenwood site.
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SLIDE 38

ROAD SERVICES

  • Pavement Preservation
  • Storm Response
  • Bridge & Culvert Maintenance & Repair
  • Roadway Striping, Signage, Signals
  • Roadside Mowing, Ditch, Brush and Tree

Maintenance

  • Engineering, Planning, Survey and Design
  • Materials Quality Control lab
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SLIDE 39

ROAD SERVICES

  • Innovations & Entrepreneurial Efforts
  • Safety Corridor Plan for Row River.
  • Using thinner overlays to reduce cost.
  • Marketing and selling surplus road fund property.
  • Extending the life of chip seal projects with use of fog sealing.
  • Combined deicer tanks with sanders to provide more efficient storm

response.

  • More efficient and versatile equipment to reduce costs and increase

productivity.

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SLIDE 40

ROAD SERVICES

  • Collaboration and Partnerships
  • Sharing more expertise, equipment, and services across

divisions.

  • Partnering with Eugene, Springfield, and LCOG, as part of the

Lane Livability Consortium.

  • Collaborating on Territorial Highway safety improvements.
  • Partnered with Bethel School District and neighbors to improve

safe walking routes to Irving Elementary School.

  • Worked with Long Tom Watershed Council to replace several

undersized culverts with fish friendly culverts.

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SLIDE 41

ROAD SERVICES

  • Opportunities and Challenges
  • Safety, preservation and maintenance of the current road

system is our highest priority.

  • Road Fund revenue has been reduced from $46 million to

$28 million in the last 6 years.

  • Expenses have been reduced by 20% twice beginning with

FY 07-08.

  • Road Fund is balanced with significant reductions in

reserves.

  • We are predicting a sharp degradation of our road system.
  • The time is now to address the financial.
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SLIDE 42

ROAD SERVICES – OPERATING GAP

10 20 30 40 50 60 Milli llions

Annua nnual Revenue Annua nnual Exp xpenses

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SLIDE 43

ROAD SERVICES

78 76 74 72 69 79 78 77 75 73 80 79 79 78 77 62 64 66 68 70 72 74 76 78 80 82 2014 2015 2016 2017 2018 PCI - 3 Million Per Year PCI - 6 Million Per Year PCI - 11 Million Per Year 10 20 30 40 50 60 2014 2015 2016 2017 2018 3 Million Per Year 6 Million Per Year 11 Million Per Year

Pavement Condition Index Backlog of Maintenance Needs

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SLIDE 44

ROAD SERVICES

  • Future Focus
  • Support Federal and State efforts to identify and approve

additional revenue for Road Services.

  • Establish an alternative revenue source for Public Works

Road Services.

  • Reduce or eliminate services to balance expenses with new

revenue level.

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SLIDE 45

LANE COUNTY PUBLIC WORKS

Area: 4,553 square miles Roads: 1,432 miles Parks: 71 Transfer Sites: 16

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