PUBLIC WORKS Fiscal Year - 2021 Operating & Capital Budget - - PowerPoint PPT Presentation

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PUBLIC WORKS Fiscal Year - 2021 Operating & Capital Budget - - PowerPoint PPT Presentation

Feb 26, 2023 386 likes •642 views

PUBLIC WORKS Fiscal Year - 2021 Operating & Capital Budget Presentation Water Pollution Control Department Public Works & Engineering Public Properties MISSION STATEMENT The Public Works Department manages the

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SLIDE 1

PUBLIC WORKS Fiscal Year - 2021 Operating & Capital Budget Presentation

  • Water Pollution Control

Department

  • Public Works &

Engineering

  • Public Properties
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SLIDE 2

MISSION STATEMENT

Public Works

The Public Works Department manages the development, maintenance and improvements for the Town’s infrastructure network and public assets including roads, parks and open space, sidewalks, drainage, sewers, and all public facilities which are essential to the community and which provide a safe, efficient and attractive system to enhance the quality of life for residents and the economic needs of

  • businesses. The Department also provides for residential solid waste

disposal and recycling needs of the community.

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SLIDE 3

Public Works Responsibilities

  • 120 Miles of Sewer
  • 180 Vehicles Maintained
  • 152 Miles of Road
  • 21 Buildings (200,000 SF)
  • 1,500 Acres of Open Space
  • 5 Parks/Sports Facilities
  • 107 Miles of Sidewalks
  • 7.67 Miles Linear Trail
  • 43 Employees

Public Works 3

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SLIDE 4

Public Works 4

DIRECTOR OF PUBLIC WORKS AND ENGINEERING

HIGHWAYS/ GROUNDS ENGINEERING OFFICE WPCD

TOWN ENGINEER (PART TIME) ENGINEERING OPERATIONS MANAGER ASSISTANT TOWN ENGINEER ENGINEERING TECHNICIAN HIGHWAY AND GROUNDS SUPERINTENDENT ASSISTANT SUPERINTENDENT ASSISTANT TO THE DIRECTOR SECRETARIES (2) WPCD SUPERINTENDENT WPCD STAFF (8) MECHANICS(3) HIGHWAY CREW LEADERS (3) MAINTAINERS (11) FLEET MANAGER

BUILDING CREW

LEADER BUILDING CONSTRUCTION SPECIALIST GROUNDS CREW LEADER GROUNDSKEEPERS (3)

DEPARTMENT ORGANIZATIONAL CHART

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SLIDE 5

PUBLIC WORKS BUDGET OVERVIEW

Public Works 5

DEPARTMENT FY – 20 APPROPRIATION FY-21 RECOMMENDED CHANGE % CHANGE

PUBLIC WORKS $6,532,481 $6,758,291 $225,810 3.46 % PUBLIC PROPERTIES $1,235,438 $1,238,155 $2,717 .22 % WATER POLLUTION CONTROL DEPARTMENT $4,439,832 $4,113,831 ($326,001)

  • 7.34 %
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SLIDE 6

PERSONNEL REQUESTS:

Public Works

(1) FULL-TIME TOWN ENGINEER

  • Walter Gancarz, Town Engineer, retiring

June 2020.

  • Need for a full-time Engineer.

(1) CAPITAL PROJECTS MANAGER

  • Reassign Assistant Town Engineer to
  • versee multiple Capital Projects.
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SLIDE 7

Water Poll llution Control Div ivis ision

  • MAJOR CHANGES IN THE BUDGET

Public Works 7

Account Appropriation 2019-2020 Request 2020-2021 % Change Reason for Increase/Decrease

5102 - Personnel $593,058 $671,437 13.22 % Increase in electrician hours & addition of Town Engineer. 5304 – Heating Oil $40,000 $60,000 20 % Underestimated from previous year. 5303 – Natural Gas $2,500 $ 3,500 40 % Addition of NG generator.

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SLIDE 8

Public Works Div ivisio ion

  • MAJOR CHANGES IN THE BUDGET

Public Works 8

BUDGET ITEM APPROPRIATION 2019-2020 REQUEST 2020-2021 % CHANGE REASON FOR INCREASE/DECREASE Administration (5102) Permanent full time (5103) Permanent part time $271,287 $7,950 $323,988 $0 19.43 % (100%) Capital Project Manager (½ BOE Funded) . Moves from Engineering Full time Town Engineer Engineering (5102) Permanent full time $229,680 $218,044 (5.07 %) Eliminate full time Assistant Town Engineer and add full time Town Engineer Highways/Sidewalks/Drainage (5204) Auto and Equipment Supplies $169,000 $165,000 (2.37 %) Reduced historical costs (5401) Consultants $9,000 $19,500 116.67 % MS4 Requirements (5403) Auto and Equipment Maintenance $54,000 $51,000 (5.56 %) Reduced historical costs (5409) Other $833,950 $862,300 3.40 % RWA fee increase

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SLIDE 9

Publi lic Work rks Hig ighway Divis ivisio ion

  • MAJOR CHANGES IN THE BUDGET

BUDGET ITEM APPROPRIATION 2019-2020 REQUEST 2020-2021 % CHANGE REASON FOR INCREASE/DECREASE

Snow and Ice (5203) Auto and Equipment (5204) Program Materials (5208) Gas and Diesel $36,000 $160,500 $31,680 $38,000 $155,000 $26,020 5.56 % (3.43 %) (17.87 %) More parts Salt price reduction Fuel price reduction/ reduced usage Solid Waste (5409) Other $1,707,363 $1,828,050 7.07 % Contract increase /tipping fee increase Grounds (5409) Gas and Diesel $12,660 $14,080 11.22 % Increased fuel usage (5301) Telephone $3,500 $5,500 57.14 % Emergency phones (5409) Other $7,000 $5,000 (28.57 %) Jarvis Street Restrooms

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SLIDE 10

Publi lic Propertie ies

  • MAJOR CHANGES IN THE BUDGET

Budget Item Appropriation 2019-2020 Request 2020-2021 % Change Reason for Increase/Decrease

(5105) Overtime $6,500 $7,500 15.38 % Older buildings requiring more care (5304) Heating Oil $35,000 $38,110 8.85 % Based on contract (5305) Water/Sewer $51,450 $49,110 (4.55 %) Reduced usage (5404) Building Property $326,676 $320,000 (2.04 %) Reduction in building projects (5405) Rentals/Leases $132,074 $137,000 3.73 % Performance contract/Grange lease (5409) Contract Services $4,984 $5,200 4.33 % Performance Contract Financing

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SLIDE 11

Water Poll llution Control Div ivis ision

  • Capital Budget

Public Works 11

Description Year 1 Year 2

2001 Vacuum/Pressure Washer Truck Replacement $395,000 $0 Pick Up Truck $0 $46,000 TOTAL $395,000 $46,000

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SLIDE 12
  • WPCD 2001 Vacuum/ Pressure Washer Truck
  • Town wide sewer cleaning
  • Preventive maintenance
  • Emergency cleaning operations
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SLIDE 13

CAPITAL BUDGET PUBLIC WORKS & GROUNDS ENGINEERING , , HIG IGHWAYS AN AND GR GROUNDS CAP APITAL BUDGET RE REQUEST YEAR 1

Public Works 13

Two (2) Pick-Up Trucks $100,000 Street Light Pole Replacement $110,000 Dump Truck with Plow $215,000 Non-Dump (Crew Truck & Screen) $160,000 Sidewalk Improvements $200,000 Road Improvement Program $2,000,000 Storm Water Drainage Improvements $110,000 Road Reconstruction (Industrial Ave.) $620,000 Two (2) Mowers $45,000 TOTAL $3,560,000

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SLIDE 14

CAPITAL BUDGET PUBLIC WORKS & GROUNDS ENGINEERING , , HIG IGHWAYS AND GR GROUNDS CAPITAL BUDGET RE REQUEST YEAR 2

Public Works 14

(1) Pick up Truck $56,000 Tree Removals $150,000 Cheshire Street Sidewalk $125,000 Public Works Dump Trucks $220,000 Non-Dump (Loader /Trailer) $226,000 Sidewalk Improvements $125,000 Road Improvement Program $2,000,000 Storm Water Drainage Improvements $110,000 Road Reconstruction (Scenic Court) $790,000 Paving Parking Lot (Cheshire Park) $200,000 Track Skid Loader & Trailer $57,000 TOTAL $4,059,000

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SLIDE 15

2019 Actual Paving Costs

Public Works 15

Treatment Type Total Cost Cost Per Mile Miles Treated

Mill & Pave $742,677.33 $ 244,472 3.04 Hot In Place Double Chip/Fog $295,906.69 $ 132,694 2.23 Micro Sealing $129,373.53 $ 94,433 1.37 Chip Seal $209,199.04 $ 79,543 2.63 Crack Seal $46,730.87 $ 6,872.19 6.80 Traffic Control $42,489.50 Pave, Chip, Micro, Hot in Place 9.27 Crack Seal 6.8 Total Miles ALL Treatments 16.07

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SLIDE 16

Public Works 16

Proposed 2020 Chip Seal

Road From To

East Johnson Ave Highland Avenue McCausland Court Peck Lane * West Main Street Sheridan Drive Reinhard Road West Johnson Ave School House Road Ward Lane * Higgins Road North Brooksvale Road Barn Hill Road * Marion Road Westside Road Westside Road * LeClerc Ave Cul de sac LeClerc Ave * Marion Road Cul de sac Fenn Road Orchard Hill Road Cook Hill Road Orchard Hill Road * Old Lane Road Fenn Road Percival Drive * Waterbury Road Marion Road Jill Lane * Jinny Hill Road Mansion Road Mansion Road * South Main Street Dead End

Estimated Cost Chip Seal $302,109 (4.64 miles)

* Double Chip Seal Application (1/4 " over 3/8")

2020 PAVING PLAN

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SLIDE 17

Public Works 17

2020 PAVING PLAN

Proposed 2020 Road Repavement (Mill and Overlay)

Road From To

Mountain Road Cornwall Avenue North Brooksvale Road Foster Court Mountain Road Cul de sac Willow Street West Main Street Cornwall Avenue Peck Lane Sheridan 1650' N of Cambridge Drive Peck Lane Sandbank Road Schoolhouse Road Sandbank Road 210' W of Industrial Ave Peck Lane Wallingford Road South Main Street Talmadge Road Elm Street Wallingford Road State Highway 68/70 Oregon Road South Meriden Road (W) South Meriden Road

Estimated Cost Repavement $1,090,622 (5.72 miles)

Estimated Total Cost Total Miles of Road

$1,492,731.00 10.36 Miles (Paving and Chip Sealing)

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SLIDE 18

CAPITAL BUDGET PUBLIC PROPERTIES

Public Works 18

YEAR 1 YEAR 2

Boiler Replacement at Fire HQ Annex and PD $110,000.00 Various Town Building Improvements $200,000.00 HVAC and Locker Room Improvements at Police Station $1,400,000.00 Parking Lot Paving (Senior Center) $140,000.00 Roof Replacement at the Police Department $225,000.00 Improvements at the Youth Center $200,000.00 TOTAL 1,510,000.00 TOTAL $765,000.00

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SLIDE 19

STAFFING IMPACT OF COVID19

Public Works 19

ADMINISTRATION/ENGINEERING/ADMINISTRATION

  • Director
  • Administrative staff
  • Engineering projects – No delay (Sir Walter Drainage, Jarvis Sidewalk, W Johnson Bridge)
  • Capital projects - Minor Delays (Paving, Library Roof , PBC Projects)

HIGHWAYS AND GROUNDS DIVISION

  • Rotation of crew (red/blue teams) to preserve manpower
  • Crews disinfecting town buildings
  • April 13th storm
  • All Groundskeepers working while maintaining social distance

WASTE POLLUTION CONTROL DIVISION

  • Two (2) “On-call” operators each week
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SLIDE 20

SERVICES IMPACTED BY COVID19

Public Works 20

  • Electronics
  • Mattress
  • Hazardous Waste

ANNUAL RECYCLING EVENTS

  • Public Information Sessions
  • Training Events
  • Continuing Education

LARGE GATHERINGS FOR INFORMATION DISSEMINATION ADVERSE EFFECTS

  • Late Start Performing Catch Basin Repairs

2020 ROAD PAVING FUTURE CHANGES

  • Use Zoom Meetings
  • Reduced Participation for bidding
  • Spending Freeze
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SLIDE 21

AVAILABLE DISCRETIONARY FUNDS

Public Works 21

Budget Line Item Amount Highways/Sidewalks/Drainage Construction $255,000 Summer Engineering Intern/Summer Laborers $95,000 Grounds - Geese Control Mixville Park $9,600 Public Properties Building Projects $21,300 TOTAL $380,900.00

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SLIDE 22

22

DESCRIPTION Amount Increased % Increase

Solid Waste:

  • Collection
  • Tipping Fee @ $80/Ton – (Additional increase possible)
  • Hazardous Waste Disposal

$28,766 $71,000 $13,500 3% 14.3% 142%

Highways/Sidewalks/Drainage:

  • RWA Fee

$23,752 3% TOTAL $137,018

CONTRACTED SERVICES INCREASES IN FY 2021

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SLIDE 23

Public Works 23

ACCOUNT SAVINGS PROJECTS/SERVICES IMPACTED Public Property $70,475 Buildings Material, Electricity, Water, Natural Gas, Building Projects Public Works $349,784 Temporary Part-Time Staff, Auto Supplies, Program Materials, Construction, Snow & Ice, Grounds Capital Projects (CNR & CIP) TBD Building Maintenance, Owner’s Representative, Week’s Pond Improvements, Street Light Pole Repair

CURRENT FISCAL YEAR PROJECTED SAVINGS

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SLIDE 24

Wrap Up:

Current Fiscal Year :

  • Public Works is operating and

fulfilling our core responsibilities during the COVID-19 Pandemic

  • Spending Freeze :

elective projects cancelled discretionary spending on hold

Next Fiscal Year:

  • We have a number of projects and

initiatives readied for the new fiscal year

  • We look forward to performing our

mission to maintain the Town’s infrastructure and provide excellent service to our residents

Thank you

We are happy to take questions or comments

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