Project Planning and Management Kay Dudman Slide 1 of 39 Structure - - PowerPoint PPT Presentation

Project Planning and Management

Kay Dudman

Slide 1 of 39

Structure of the Module

Lectures (1 hour/week) Individual practical work on case study Computer workshops (1 hour/week) Seminar sessions (1 hour/week)

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Learning Outcomes

 Use key project management tools and techniques

 Gantt chart, network diagrams, critical path analysis, cost-benefit

analysis, earned value, WBS, risk analysis and management

 Make a realistic plan, with timings and costings

 Monitor the progress of a project plan

 be able to recommend corrective actions if necessary

 Identify and evaluate risks associated with a project plan

 identify and evaluate suitable containment actions and contingency

plans, monitor risk

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Assessment

 50% by written assignment

 Case study project plan  up to 4000 words plus 8 diagrams  May use MS Project or similar

(try http://openproj.org/)

 Sample tasks – try the techniques

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Assessment

 50% by written examination

 2 hour examination

 three questions from choice of five  not using PCs  formula sheet available

 Content based on lectures and other supporting

material

 Additional reading will help

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Provisional Timetable

 Introduction  Project Life Cycle  Conceptualisation  Planning  Planning Tools & Techniques  Implementation  Team Dynamics & Management  Completion

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Introduction to Project Planning and Management

 What is a project?  What is project management?  The role of the project manager  Standards and methodologies  References and further reading

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What is a Project?

 One definition might be:

‘ … a project is a managed collection of activities to bring about a desired change.’ (CCTA, 1997)

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What is a Project?

 Another definition might be:

‘ … a temporary endeavour undertaken to create a unique product or service’ (PMBoK, 1996)

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What is a Project?

We would expect the following characteristics:

 Objectives / goal  Schedule (specified start and finish dates)  Resources  Constraints  Unique  Change

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Why Do We Have Projects?

 Solve a particular problem  Exploit a new opportunity  Respond to competition  Regulatory and/or legal changes  Work more efficiently

 management by project

 Result of strategic planning

 achieve organisation’s overall objectives

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Why Do We Have Projects?

“All work is project work” Tom Peters, 1999

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What is Project Management?

 Ensuring the defined project is delivered to the

customer:

 on time  within budget  to the specification and quality required and expected

by the major stakeholders

 Making the project happen

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What is Project Management?

 Project management has been used for many years:

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What is Project Management?

 …although not always successfully:

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Source: http://www.bbc.co.uk/news/world-middle-east-18847875 (Accessed: 1 October 2012)

What is Project Management?

 Projects often have impact across traditional

• rganisational boundaries

 May involve considerable organisational upheaval  Stakeholders are varied and not always easily identified  Implies need for project manager outside traditional line

management structure

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The Role of the Project Manager

Communicating and reporting

 Reporting up & down  Expectation management

Planning, Monitoring and Controlling

 Estimating  Scheduling  Tracking progress

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The Role of the Project Manager

Configuration management

 Change control  Configuration control  Version and variant control

Quality management

 Quality assurance  Quality control

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The Role of the Project Manager

Cost management

 Keeping an eye on the budget

Risk management

 Risk analysis  Risk management

Facilitating

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The Role of the Project Manager

Human resource management

 Lead  Motivate  Delegate

Integrating

 Organising  Co-ordinating

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The Role of the Project Manager

Evaluating

 on-going process

Single point of contact

 clients  project team members

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Standards and Methodologies

 PRINCE 2 (Projects in Controlled Environments)

 conforms to ISO9001  standard PM method for government projects

 PMBoK, 1996 (PM Body of Knowledge)

 confirmed as the ANSI standard

 BS6079 (2000)  Plus many commercial methodologies

 e.g. ADM – Accenture Development Method

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Any Questions?

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Project Life Cycles

 What is a project life cycle?  Some examples  A project life cycle in detail

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Project Life Cycles

 Model main stages common to all projects  Almost as many different models as there

are project management authors

 Wide range of conflicting terminology used  It is only a model

 does not tell you everything

you need to do and when

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Project Life Cycles

Some examples …

 3-Phase Project Life Cycle

 Design & Plan  Execute and Deliver  Improve the Process

(e.g. Maylor, 1999)

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Project Life Cycles

Some examples …  5-Phase Project Life Cycle



Define



Plan



Organise



Execute



Close

(e.g. Weiss & Wysoscki, 1992)

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Project Life Cycles

Some examples …

 4-Phase Project Life Cycle



Conceptualise



Plan



Implement



Complete

(e.g. Burke, 1999 or later editions)

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Project Life Cycles

Can also have …

 Phased Life Cycles



Delivery in stages

 Prototyping Life Cycles



e.g. Rapid Application Development

(See Field & Keller, 1998)

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Project Life Cycles

 Do not confuse project life cycles with development life cycles:

 Project life cycles are concerned with the overall

management and delivery of the project

 Development life cycles are concerned with the

technical aspects of delivery

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Project Life Cycles

For example:

The project life cycles for



a new IT banking system



building a bridge



launching a space probe

could easily be the same... …but the development life cycles would certainly be very different

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A Project Life Cycle In Detail

 The 4-Phase Project Life Cycle

 Conceptualisation  Planning  Implementation  Completion

 This will be our ‘default’ project life cycle

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Conceptualisation = Planning = Implementation = Completion =

Project Life Cycle

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Life Cycles

 Project life cycle



what are the different stages?



what happens at each stage?

closure and review execution and monitoring & control planning initiation and definition

Life Cycles

 Systems development life cycle

 what are the different stages?  how does the SDLC relate to the project life cycle? Start

Initiation Feasibility Analysis Design Build Changeover Review and Maintenance ?

Systems Development Life Cycle

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Project management life cycle & the SDLC

Start

Initiation Feasibility Analysis Design Build Changeover Review and Maintenance ?

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...are we producing what the user really needs?...

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Any Questions?

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Further Reading

 Gray CF & Larson EW (2000) Project Management, McGraw-Hill  Cadle J & Yeates D (2001) Project Management for Information Systems, 3rd

edition, Prentice-Hall

 Yeates D & Cadle J (1996) Project Management for Information Systems,

2nd edition, Prentice-Hall

 Burke R (1999) Project Management: Planning and Control Techniques, 3rd

edition (or more recent editions), Wiley

 Central Computer & Telecommunications Agency (1997) PRINCE 2: An

Outline, HMSO

 Field M & Keller L (1998) Project Management., Thomson Bus. Press  Maylor H (1999) Project Management (2nd Edition), London: Pitman  PMBoK (1996) A Guide to the Project Management Body of Knowledge,

Project Management Institute, USA

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