Project controlling and billing in WINPACCS Cloud Michael Bork, mbi - - PowerPoint PPT Presentation

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Project controlling and billing in WINPACCS Cloud Michael Bork, mbi - - PowerPoint PPT Presentation

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Project controlling and billing in WINPACCS Cloud Michael Bork, mbi GmbH Proj oject ect contr trolli olling ng and billing ng in WINPACCS Cloud ud Workshop 04 Block II (13:30-14:15) Project controlling and billing in WINPACCS Cloud

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Project controlling and billing in WINPACCS Cloud

Michael Bork, mbi GmbH

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Workshop

Michael Bork

Head of Conceptual Design

Learn about the new Project controlling and billing function in WINPACCS Cloud. Discover how to create and edit even complex analyses quickly and easily on your screen. You’ll be impressed by the variety of information and functions available in the new Project controlling and the wide range of analyses they can produce.

Block II (13:30-14:15)

Project controlling and billing in WINPACCS Cloud

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SYMPOSIUM 2019

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Agenda

  • 1. Project controlling basics
  • 2. Postings section
  • 3. Individual postings
  • 4. Analyses section
  • 5. Logs section

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  • The Project controlling feature facilitates project controlling that meets the

requirements of development cooperation

  • Internal, donor and partner budgets can be set up and plan/actual comparisons

performed

  • Financial reports can be created to meet the various requirements of donor
  • rganisations
  • Margin costing can be performed
  • Quantity budgets can be drawn up and evaluated
  • Diverse options are available for analysing the posting data for project controlling

purposes

Project controlling and billing

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Basics

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Data available in Project controlling

  • Project costs and income from Project accounting and Company

accounting

  • Revenue from Company accounting
  • Partner costs and income – for information purposes
  • Project committed costs (from summer 2020)
  • Donor, partner and internal project budgets
  • Many other classification information items

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Postings functional group

  • Contains all the postings of the

Project accounting in separate journals

  • The data cannot be changed

Project controlling functional group

  • Contains all the costs and income from

the Project accounting from own and external journals

  • Includes costs and income from the

Company accounting

  • Contains partner costs and income –

for information purposes

  • Changing data is permitted in certain

areas

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Workflow in WINPACCS 2018

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05.11.2019 8 Upload day-end closing (month-end closing) Return closing View all the relevant postings in Postings FA Confirm the closing in Postings FA WINPACCS Accounting WINPACCS Postings FA Company accounting Company accounting Forward data: WINPACCS Project controlling and CA Creating analyses WINPACCS Project controlling FA Enter posting View all postings Restricted adjustment of postings

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Project controlling and billing

Live demo

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Starting Project controlling

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Postings section

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Posting overview

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All cost and income postings posted in this project are displayed in a table. Numerous functions for customising the table are available.

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Selecting views

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You can create your own views in the navigation area and share them with

  • ther users.
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There are various table columns available to configure your own view.

Selecting columns

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Columns available in Posting overview

  • Project number
  • Project
  • Journal number
  • Journal
  • Voucher number
  • Voucher position
  • Posting number
  • Accounting period
  • Voucher date
  • Transaction category
  • Transaction type
  • Recipient / Depositor
  • Partner number
  • Partners
  • Posting text

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  • Debit account
  • Debit sub-account
  • Credit account
  • Credit sub-account
  • Account
  • Amount D/C
  • VC amount
  • VC
  • CC amount
  • CC
  • Entry number
  • Comment on the posting

text

  • Posting date
  • Internal voucher
  • Funding
  • External project number
  • External project
  • External funding
  • Cost centre number
  • Cost centre
  • {Budget structures 1 - 6}
  • Quantity
  • Unit of quantity
  • External budget line
  • Average rate posting
  • Average rate posting

position

  • Cheque number
  • Order number
  • Personnel number
  • Contract number
  • External invoice number
  • Internal invoice number
  • Reference number
  • Entered by
  • Accountant
  • Voucher scan
  • Posting status
  • Computer-generated

posting

  • Reversed posting
  • Reposted
  • Country
  • Entry system
  • Billed
  • Voucher type
  • Voucher category
  • {Cost category

groups}

  • Reporting currency

scheme

  • Reporting period
  • RC
  • Amount RC
  • Exchange rate RC
  • Posting cost centre
  • External period
  • External voucher

number

  • External voucher

position

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Configuration of the posting overview

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Individual settings, such as adding quick filters

  • r highlighting postings, can be made in the

configuration area.

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Grouping with totals

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For groupings, the totals for each group are displayed in all currencies.

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Multiple selection

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Multiple selection allows several posting positions to be edited simultaneously.

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Individual postings

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Posting position view

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A posting position is displayed clearly.

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Documenting changes

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All changes to a posting position are logged in detail in the history.

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Posting position with a digital voucher

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If a digital voucher exists for the posting position, it can be displayed.

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Posting position with comments

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Comments can be entered for each posting position.

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Splitting a posting

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A posting position can be split, for example, between several budget lines.

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Analyses section

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Various analyses

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You can create analyses using cost categories, budget structures, or cost category groups.

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Budget lines with quantities

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Analyses can be created with quantity columns.

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Breakdown of table columns

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Table columns can be broken down according to different criteria, e.g. by quarter.

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Fields available for breakdown by

  • Year,
  • Quarter,
  • Accounting periods,
  • Journal classes (e.g. Project accounting, Partner accounting and

Company accounting).

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Assigned posting positions

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The posting positions assigned to a budget line can be displayed by a mouse click.

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Margin costing

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If revenue is imported from Company accounting, the Contribution margin analysis is also available.

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Logs section

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Change log

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All changes to the posting positions are logged in one place.

  • Which field was changed?
  • Who changed this posting position?
  • When was it changed?
  • Why was it changed (optional)?
  • Options for filtering and sorting
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Overview of Change log

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Any questions?

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