GODAE OceanView Programme Office Report 2015 Kirsten Wilmer-Becker, Met Office GOVST-VI meeting, Q Station, Sydney, 2-6 November 2015
Content • Actions from last meeting • Highlights • Strategic Plan and TT work plans • GOV Special Issue • GOV website & twiki • Meetings • TT workshops • Finances GOVST-VI meeting, Q Station, Sydney, 2-6 November 2015
Short look at the..... Actions from GOVST-V (Oct, 2014) GOVST-VI meeting, Q Station, Sydney, 2-6 November 2015
Actions from last meeting Action 1 (G-V): GB (and the ET-OOFS team) to update the ET-OOFS ToR to better support routine ? communication with GOV and its TTs. ? Action 2 (G-V): All to contact Gary directly to comment on the ET-OOFS proposal Agreement 1 (G-V): To rename SMRCP-TT to CP-TT and continue the CP-TT, but with new co-chairs Agreement 2 (G-V): Hal and Chris have been confirmed as new co-chairs of the CP-TT. Action 3 (G-V): KWB to arrange invitations for all new members of the GOVST Done Action 4 (G-V): KWB to prepare and send letter to Hui Wang and Dakui Wang thanking them for their hospitality and professional organisation Done Action 5 (G-V): Work with the IV-TT co-chairs on making results from intercomparisons available on the website. In progress Action 6 (G-V): By January 2015 GOVST Co-chairs and PO to initiate process to indentify and link Patrons group members and TT co-chairs (as champions) for mutual benefit. Done Action 7 (G-V): Matt to ask Pierre De Mey to become member; and maybe someone else from the COSS-TT. Done Agreement 3 (G-V): DA-TT fully endorsed by GOVST. Andy Moore proposed as co-chair KWB to speak to Matt about invitation process Andy Moore. Action 8 (G-V): Done Action 9 (G-V): PO to arrange a letter of approval/support for the Brazilian summer school Closed Action 10 (G-V): Greg to check option to host meeting in Montreal in 2017. Next year to be checking the Canada, Montreal location ? GOVST-VI meeting, Q Station, Sydney, 2-6 November 2015
Programme office work – overview 2015 GOVST-VI meeting, Q Station, Sydney, 2-6 November 2015
Highlights • Completion the GODAE Ocean View Strategic Plan (Jan 2015) • Confirmation of Champions for all Task Teams • Publication of Part 1 & part 2 of the GOV Special Issue (May & Sep 2015) • Organisation and support of TT workshops: OSEval-TT Dec 2014, DA-TT May 2015, MEAP-TT June 2015, COSS- TT Aug/Sep 2015) • Organisation of the GOVST-VI Annual meeting, Sydney 2015 GOVST-VI meeting, Q Station, Sydney, 2-6 November 2015
GOV Strategy and TT work plans Supporting the drafting and agreeing of o the GOV strategy o the Task team work plan template (quad-chart) Finalising the SP, circulating, online Organising the patron champions process COSS-TT Pierre-Yves Le Traon (Ifremer/Mercator Ocean) & Masafumi o Kamachi (MRI-JMA) CP-TT Hendrik Tolman (NOAA) & Hui Wang (NMEFC) o DA-TT Johnny Johannessen (NERSC) o IV-TT John Siddorn (Met Office) o MEAP-TT Paul DiGiacomo (NOAA) o OSEval-TT Craig Donlon (ESA), Eric Lindstrom (NASA) & Hans o Bonekamp (EUMETSAT) GOVST-VI meeting, Q Station, Sydney, 2-6 November 2015
GOV Strategy and TT work plans Requesting progress information from TTs on work plan outcomes Discussing outcomes and recommendations with PO and co-chairs. Patrons in favour of o Development of synergies between the TTs o TT engagement with the wider science community Patrons are providing financial support for GOV TT meetings (EUMETSAT and NOAA) GOVST-VI meeting, Q Station, Sydney, 2-6 November 2015
GOV Special Issue o Coordination with editors, reviewers, authors and publisher about paper length, format, content and deadlines o Publication of Special Issue. i.e. part 1 (in May) and part 2 (in September) done o Circulation of printed copies before end of year o Papers/ link to special issue available via GOV website, all papers are free to download GOVST-VI meeting, Q Station, Sydney, 2-6 November 2015
GOV website & twiki o Setting up improved registration facility on GOV website plus editable front page (was not possible before) o Dealing with hacking of twiki, negotiating update to web security o Adding workshop/meeting information o Advertising the Special issue/ providing links o Supporting external events (e.g. HRCP workshop at Met Office) o Vacancy information GOVST-VI meeting, Q Station, Sydney, 2-6 November 2015
Various meetings / teleconferences • GOVST-VI and TT workshop organisation teleconferences • Patrons group and co-chairs meetings • Meetings with OOPC/IOC/GSOP-CLIVAR organisers; discussion about: o how the other groups work (e.g. sharing documents, website information) o where collaboration is possible (e.g. advertisement for AGU sessions, working groups) GOVST-VI meeting, Q Station, Sydney, 2-6 November 2015
GODAE OceanView TT workshops GOVST-VI meeting, Q Station, Sydney, 2-6 November 2015
Meetings/workshops/teleconferences GODAE OceanView international workshops / meetings: OSEval-TT Workshop, Toulouse, Dec 2014 DA-TT Workshop, Exeter, May 2015 MEAP-TT, Halifax, June 2015 COSS-TT & ARCOM workshop, Lisbon (Aug/Sep 215) GOVST-VI meeting, Sydney (Nov 2015) Upcoming events: Joint workshop of the DA-TT and MEAP-TT, May/June 2016 GOVST-VII meeting, India, Autumn 2016 GOVST-VI meeting, Q Station, Sydney, 2-6 November 2015
OSEval-TT, Toulouse, Dec 2014 Co-organsied with CLS (sponsor), GSOP and E-AIMS Duration: 3-days Main hosts/organisers: Gilles Larnicol (OSEval-TT co-chair), Magdalena Balmaseda and Pierre- Yves Le Traon Participation: Over 40 attendees Representation: over 10 countries Abstract submissions: 24 papers Report available from website GOVST-VI meeting, Q Station, Sydney, 2-6 November 2015
DA-TT, Exeter, May 2015 Organised with Met Office (sponsor), Exeter, UK Duration: 3-days Main hosts/organisers: Matt Martin and Andy Moore (DA-TT co-chairs) Participation: 37 attendees Representation: over 10 countries Abstract submissions: 27 papers Report available from website GOVST-VI meeting, Q Station, Sydney, 2-6 November 2015
MEAP-TT, Halifax, June 2015 Co-organised with MEOPAR (sponsor) Duration: 3-days Main hosts/organisers: Katja Fennel & Marion Gehlen (MEAP-TT co-chairs) Participation: 40 attendees Representation: 8 countries Abstract submissions: 37 papers Report available from website GOVST-VI meeting, Q Station, Sydney, 2-6 November 2015
COSS-TT, Lisbon, Aug/Sep 2015 Organised with MARETEC and ARCOM Duration: 5-days Main hosts/organisers: Villy Kourafalou, Pierre De Mey (co-chairs), Claire Dufau and Francisco Campuzano Participation: 63attendees Representation: 18 countries Abstract submissions: 62 papers Report in progress GOVST-VI meeting, Q Station, Sydney, 2-6 November 2015
GOVST-VI, Sydney, Nov 2015 Organised with BoM and CSIRO with support from EUMETSAT Duration: 5-days Main hosts/organisers: Val Jemmeson, Gary Brassington and Peter Oke Participation: ~40 attendees Representation: over 10 countries Group-photo on Thursday GOVST-VI meeting, Q Station, Sydney, 2-6 November 2015
GODAE OceanView Finances GOVST-VI meeting, Q Station, Sydney, 2-6 November 2015
GODAE OceanView Finances (1) GODAE OceanView project office is funded through contributions of the Patrons’ Group member organisations Contributions are received as - Direct funding (annual) - In kind contributions - Exceptional contributions (e.g. summer school) GOVST-VI meeting, Q Station, Sydney, 2-6 November 2015
GODAE OceanView Finances (2) o Project office currently running at 80% of my time o Project office funding currently only secure until March 2016 o Current level of funding is low which is likely to result in reduction of working hours next year o However, willingness to fund the PO is there and some sponsors have confirmed continued support o PO needs to highlight this issue with funders to persuade them to continue their support GOVST-VI meeting, Q Station, Sydney, 2-6 November 2015
GODAE OceanView Finances (3) o Alternative process to increase the PO effectiveness has been proposed by Pierre-Yves Le Traon o Funders could consider instead of providing direct financial support to provide staff time to support the PO effort o This would allow sharing of work load and more efficient support for GOV o Broader expertise o Faster response to requests o Reduced travel costs o Option to be explored GOVST-VI meeting, Q Station, Sydney, 2-6 November 2015
GODAE OceanView Summary GOVST-VI meeting, Q Station, Sydney, 2-6 November 2015
GODAE OceanView Summary o Extreme busy year for the PO with regard to o Development and setting up of GOV strategy and TT work plans o Organisation of TT workshops and meetings o Support for publication of GOV Special Issue o Financial situation critical o Communication with external groups (e.g. OOPC, CLIVAR) has been positive and will continue GOVST-VI meeting, Q Station, Sydney, 2-6 November 2015
Thank you GOVST-VI meeting, Q Station, Sydney, 2-6 November 2015
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