PROCUREMENTSERVICESDIVISION(PSD) - - PowerPoint PPT Presentation

PROCUREMENT
SERVICES
DIVISION
(PSD)


“Providing
products
and
services
to
our
schools

 and
offices
in
the
most
cost
effec7ve
manner.”
 (Minimizing
the
administra7ve
effort
and
7me
required
to
receive
the
order)


PSD
 Administra:on
 (Management
 and
Support
Staff)

 Purchasing
and
 Contracts
 (Procurement
 Professionals)

 Materiel
 Management
 (Distribu:on
 Center)


Acquire
goods
 and
services
 u:lizing
various
 compe::ve
 methods
 Distribute
materials
 and
supplies
ordered
 through
District
 Distribu:on
Center
 Pick
up
and
delivery
of
 salvage,
equipment,
 dona:ons,
etc.
 Coordinate
the
 processing/distribu:on


• f
workbooks,
prepared


instruc:onal
material

 and
inventory
of
excess
 textbooks.
 Provide
supplies,
 furniture
and
 equipment
for
 classroom
and
office


• pera:ons.


Deliver
pre‐plated
 meals
to
cafeterias
 (including
delivery
 to
Newman
 Nutri:on
Center).
 Provide
food
for
 the
student
 breakfast/lunch
 program
 Distribu:on
of
bulk
 food
products
and
 pre‐plated
meals
 directly
to
schools
 Maintain
a
General
 Stores
and
foods
 distribu:on
center

 Administer

the
 District’s
P‐Card
 Program
 Pick
up/deliver
salvage
 equipment,
student
 tes:ng/
instruc:onal
 materials,
and
dona:ons
 Deliver,
pick
up
 and
process
 interoffice
and
 U.S.
Mail.
 Print,
graphic
design
and
 project
management
 services
of
instruc:onal
 materials,
and
other
 District
publica:ons.
 1/7/11 2

Budge:ng
for
Student
Achievement


PSD
Budget


85‐90%
of
total
budget
consist
of
salaries
and
benefits



 395
total
employees
with
less
than
10%
being
General
fund
based


Overhead
Recovery*
‐
47%

 Job
Cost*
‐
40%


General
Fund
‐
9%


Categorical*
‐
2%
 Bond
Fund*
‐
1%
 P‐Card
Rebate*
‐
1%


*
No
encroachment
on
General
Fund.


1/7/11 3

Improvements
Made
in
the
Last
Three
Years
 Mail
Unit


Cost
to
District
if
we
did
not
have
a
Mail
Unit:

 $14
million
per
year


Improvements
Made
in
the
Last
Three
Years
 Mail
Unit


• Savings
from:

• Conver7ng
first
class
to
non‐profit
‐
$0.23
per
le[er
savings

• Using
a
presort
mailing
house
that
comingles
LAUSD
with

• ther
organiza7ons
–
volume
discounts

• Specific
savings:


– Student
Tes7ng
 $38,000
 – Health
Benefits
 $19,600
 – Food
Service
 $12,000


• New
metering
equipment
savings:


– $1.20
per
piece
of
cer7fied
mail
 – $24,756
per
year
in
rental
savings


Improvements
Made
in
the
Last
Three
Years
 Repro
Unit


• We
print
in‐house
where
most
cost
effec:ve

• Review
layouts
and
recommend
more
efficient
methods

• Saved
on
Parent
Student
Handbooks:
$118,000
per
year

• Saved
on
Health
Benefits:

$202,000
per
year

• Use
of
non‐peak
demand
:me
to
print
forms


On
Line
Shopping


On
Line
Shopping


• Everything
we
carry
in
our
Distribu:on
Center
can
be


purchased
with
our
on‐line
catalog



• We
are
building
links
within
this
catalog
to
other
vendors


websites
who
offer
us
discounted
prices
based
on
our
 compe::vely
awarded
master
contracts


• We
are
adding
other
professional
services
ordering
ability
to

• ur
on‐line
catalog


Improvements
Made
in
the
Last
Three
Years


Consolida:ng
“Like”
Contracts


• Support
25
private
schools
and
4
consor7ums
with
$29M


worth
of
master
contracts.


• Combined
19
contracts
for
City‐Year.

• Reduce
M&O
support
contracts
from
over
100
to
15.

• Food
Service
Strategic
Master
Contracts


Ability
to
order
off
master
contracts
reduces
 procurement
:me
from
months
to
weeks.

 Economy
of
scales
save
money
per
order.


 Contracts
are
compe::vely
awarded.



Support
of
Green
Resolu:on


LAUSD
Surplus
Property
Program
Launch
end
of
FY
2011


Federal,
State,
and
LAUSD
Surplus
Sites.


1/7/11 11

Suppor:ng
All
Employees


• PSD
University
is
a
7
course
or
2
year
program.

This
program


provides
onsite
courses
(Nego7a7ons,
Advance
Purchasing,
Legal
 Aspects,
Strategic
Sourcing,
Cost
Es7ma7ng,
Pricing,
Basics)
from
 UCLA
Extension
that
leads
to
both
a
cer7ficate
and
cer7fica7on
 through
Na7onal
Contract
Management
Associa7on
(NCMA).
 Presenta7on
to
employees
14
graduates.



• School
based
training

• Webinars
and
online
training




 tools


• Employee
recogni7on


1/7/11 12

Improvements
Underway


• P‐Card


– B‐card
with
higher
limits
and
more
control
 – Gas
cards


Faster
–
Less
Admin
Work‐
Quicker
Payment
 Rebates
can
make
the
programs
pay
for
 themselves


Other
Big
Ticket
Savings
Ini7a7ves


• Print
Services
–
expected
to
save
$millions

• Bulk
Contrac7ng
Rebates
–
help
to
eliminate


Procurement
burden
on
General
Fund.



• Grants
Advanced
Contract
Support

• Consolida7on
of
func7ons
with
Facili7es


Contracts


Ques7ons?