PROCESS TIMELINE Event Date Board Charges Facilities and Bond Oversight Committee June 24, 2019 (FBOC) with Exploring a Bond Initiative FBOC Meets September – November/December 2019 FBOC makes recommendation to Board November/December 2019 Board considers FBOC recommendation November/December 2019 Board holds public hearings on FBOC recommendation Early January Board reviews final election order (considers FBOC Late January – recommendation and public hearing input) Early February 2020 Board votes whether to call for bond election Late January – Early February 2020 Legal deadline to call for a May 2020 election February 14, 2020* Election day May 2, 2020* Timeline subject to changes. All dates are approximate. *Statutory deadlines are projected pending publication of the Secretary of State’s formal 2020 election law calendar.
PROCESS TIMELINE Event Date Board Charges Facilities and Bond Oversight Committee June 24, 2019 (FBOC) with Exploring a Bond Initiative FBOC Meets September – November/December 2019 FBOC makes recommendation to Board November/December 2019 Board considers FBOC recommendation November/December 2019 Board holds public hearings on FBOC recommendation Early January Board reviews final election order (considers FBOC Late January – recommendation and public hearing input) Early February 2020 Board votes whether to call for bond election Late January – Early February 2020 Legal deadline to call for a May 2020 election February 14, 2020* Election day May 2, 2020* Timeline subject to changes. All dates are approximate. *Statutory deadlines are projected pending publication of the Secretary of State’s formal 2020 election law calendar.
PROCESS TIMELINE Event Date Board Charges Facilities and Bond Oversight Committee June 24, 2019 (FBOC) with Exploring a Bond Initiative FBOC Meets September – November/December 2019 FBOC makes recommendation to Board November/December 2019 Board considers FBOC recommendation November/December 2019 Board holds public hearings on FBOC recommendation Early January Board reviews final election order (considers FBOC Late January – recommendation and public hearing input) Early February 2020 Board votes whether to call for bond election Late January – Early February 2020 Legal deadline to call for a May 2020 election February 14, 2020* Election day May 2, 2020* Timeline subject to changes. All dates are approximate. *Statutory deadlines are projected pending publication of the Secretary of State’s formal 2020 election law calendar.
PROCESS TIMELINE Event Date Board Charges Facilities and Bond Oversight Committee June 24, 2019 (FBOC) with Exploring a Bond Initiative FBOC Meets September – November/December 2019 FBOC makes recommendation to Board November/December 2019 Board considers FBOC recommendation November/December 2019 Board holds public hearings on FBOC recommendation Early January Board reviews final election order (considers FBOC Late January – recommendation and public hearing input) Early February 2020 Board votes whether to call for bond election Late January – Early February 2020 Legal deadline to call for a May 2020 election February 14, 2020* Election day May 2, 2020* Timeline subject to changes. All dates are approximate. *Statutory deadlines are projected pending publication of the Secretary of State’s formal 2020 election law calendar.
FBOC CALENDAR
FBOC CALENDAR Presentation Phase
FBOC CALENDAR • Administrators Present Needs • FBOC Asks Clarifying Questions • FBOC Requests Additional Information • Potential Project List Builds • FBOC Reviews Bond Talk Comments & Feedback Presentation Phase
FBOC CALENDAR Presentation Phase Deliberation Phase
FBOC CALENDAR • Review Administration Needs List • Eliminate Projects or Aspects of Projects FBOC Does Not Want to Consider • Add Projects FBOC Wants on the List • FBOC Deliberates & Ranks Projects • FBOC Determines Maximum Cost Recommendation (If Any) • FBOC Finalizes a Recommendation (If Any) • FBOC Work Product Presented to Board Presentation Phase Deliberation Phase
FBOC WORK PRODUCT
RANKING SURVEY Survey Language “The following proposed projects are being considered for inclusion in a possible May 2020 Hays CISD bond. Using your experiences participating in committee discussions, as a person connected to the district, and the best available information you have at this time; please assess the degree to which you support including each project in the bond. ” DON’T MODERATELY SLIGHTLY NEUTRAL SLIGHTLY MODERATELY HIGHLY SUPPORT DON’T DON’T CCC SUPPORT SUPPORT SUPPORT AT ALL SUPPORT SUPPORT CCC CCC CCC CCC 1 2 3 4 5 6 7 • Each Project Considered by Each Committee Member • Weighted Average “Rank Score” Created Per Project • 23/28 Members Present to Vote
RANK SCORE 1 4 7 Less support on average than not. More support on average than not. DON’T MODERATELY SLIGHTLY NEUTRAL SLIGHTLY MODERATELY HIGHLY SUPPORT DON’T DON’T CCC SUPPORT SUPPORT SUPPORT AT ALL SUPPORT SUPPORT CCC CCC CCC CCC 1 2 3 4 5 6 7
Rank Estimated Cumulative Recommended Project Project Description Score Cost Subtotal Middle School 6.48 Expansions & Description Based on Decision Point $47,655,305 $47,655,305 Improvements New 900 capacity value-engineered (113,00 sf) 6.48 New Elementary School prototype elementary school for growth in the $35,864,394 $83,519,699 Sunfield Development Live Oak Academy Convert Curriculum and Instruction Department areas 6.09 Renovation and into classroom space, approximately 26,500 square $8,113,384 $91,633,083 Expansion feet and parking for additional students Elementary School 5.87 NES ($4,877,000) and EGES ($9,500,000) $14,377,000 $106,010,083 Expansions LHS (HVAC+Fire); HHS (HVAC+Fire); TGES (HVAC+Fire); Campus HVACs & Fire 5.61 FES (HVAC); EGES (HVAC); KES (HVAC); + 20 Bard Unit $22,147,780 $128,157,863 Alarms Replacements Districtwide Campus Roofing LHS (Sections 1-5); HHS (Sections 1A & 1B); KES 5.52 $6,570,064 $134,727,927 Projects (Sections 1 & 2 + walkway cover) Purchase 28 School Buses for Replacement and 5.43 New Buses $3,266,434 $137,994,361 Growth Shelton Stadium Replace stadium parking lost to residential 5.22 Parking & HHS Band development (across FM 2770) and provide a $2,330,942 $140,325,303 Practice Area competition-size band practice area
Technology 5.22 Infrastructure: Storage Add storage capacity $200,000 $140,525,303 Area Network Replace Carpet in Library and/or Admin: BVES, CRES, CHES, SHES, PES, FES, HES, EGES, TES, NES, LHS, TGES; Campus Flooring Replace Gym Floor: FES, NES, TES, HES; Replace VCT 5 $2,522,546 $143,047,849 Projects with Polished Concrete in Various Locations: HHS, HES, SHES, KES, FES, TGES; Replace Boys Red Gym Locker Room Shower Drain: HHS Miscellaneous FES, HES, HHS, PAC, BMS (Stage Lighting, Bleachers, 4.96 $942,000 $143,989,849 Maintenance Projects Wash Stations) Committee Added Item 4.96 Renovation or expansion of Hays HS science labs $13,000,000 $156,989,849 2: HHS Science Labs Hardscape KES, HHS, Child Nutrition Warehouse, HES, DMS, FES, 4.74 $1,020,926 $158,010,775 Improvements CRES Software system upgrade with connectivity to the 4.74 Keyless Entry Upgrades District's Active Directory to allow automatic $1,200,000 $159,210,775 able/disable upon hire and termination LHS; BMS, CMS, WMS; KES, TGES, EGES, BVES, HES, 4.7 Intercom Upgrades $320,000 $159,530,775 FES, SHES, TES CRES, NES Instructional Provide additional mobile devices for teaching, virtual 4.7 $1,100,000 $160,630,775 Technology learning, and on-line state assessments LHS BB/SB 4.52 Renovate Bleachers, Backstop and Dugouts $1,623,511 $162,254,286 Improvements
4.52 Musical Instruments Replacement Cycle and New Orchestra Program $2,079,508 $164,333,794 Athletic Cycle Athletic Cycle Replacements Tennis Courts at BMS, 4.04 Maintenance: Tennis $120,000 $164,453,794 CMS, DMS, SMS Courts Central Administration Move C&I and SPED to a Central Office, includes 4 $27,768,317 $192,222,111 Building demo, renovation, and new construction Historic Buda School Select demolition and improvements at upper 3.65 Improvements (Upper $4,359,457 $196,581,568 campus, preserve Kunkel Room and historic buildings Campus) Expansion of the HHS 3.13 Increase size of weight room $1,112,483 $197,694,051 Weight Room Demolition of Old Buda Demo all structures except playgrounds/no sod 3 Elementary (Lower $748,592 $198,442,643 replacement Campus) Stadium Expansions and 3 Increase capacity up to 4200 seats at JHS and LHS $11,809,802 $210,252,445 Renovations 2.87 Uniform Replacements Cycle Replacement of Uniforms $921,000 $211,173,445 Committee Added Item Based on Wimberley ISD model (price reflects 2.78 $667,000 $211,840,445 1: Agriculture Barn construction cost only)
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