PROCESS TIMELINE Event Date Board Charges Facilities and Bond - - PowerPoint PPT Presentation

Event Date

Board Charges Facilities and Bond Oversight Committee (FBOC) with Exploring a Bond Initiative June 24, 2019 FBOC Meets September – November/December 2019 FBOC makes recommendation to Board November/December 2019 Board considers FBOC recommendation November/December 2019 Board holds public hearings on FBOC recommendation Early January Board reviews final election order (considers FBOC recommendation and public hearing input) Late January – Early February 2020 Board votes whether to call for bond election Late January – Early February 2020 Legal deadline to call for a May 2020 election February 14, 2020* Election day May 2, 2020*

Timeline subject to changes. All dates are approximate. *Statutory deadlines are projected pending publication of the Secretary of State’s formal 2020 election law calendar.

PROCESS TIMELINE

Event Date

Board Charges Facilities and Bond Oversight Committee (FBOC) with Exploring a Bond Initiative June 24, 2019 FBOC Meets September – November/December 2019 FBOC makes recommendation to Board November/December 2019 Board considers FBOC recommendation November/December 2019 Board holds public hearings on FBOC recommendation Early January Board reviews final election order (considers FBOC recommendation and public hearing input) Late January – Early February 2020 Board votes whether to call for bond election Late January – Early February 2020 Legal deadline to call for a May 2020 election February 14, 2020* Election day May 2, 2020*

Timeline subject to changes. All dates are approximate. *Statutory deadlines are projected pending publication of the Secretary of State’s formal 2020 election law calendar.

PROCESS TIMELINE

Event Date

Board Charges Facilities and Bond Oversight Committee (FBOC) with Exploring a Bond Initiative June 24, 2019 FBOC Meets September – November/December 2019 FBOC makes recommendation to Board November/December 2019 Board considers FBOC recommendation November/December 2019 Board holds public hearings on FBOC recommendation Early January Board reviews final election order (considers FBOC recommendation and public hearing input) Late January – Early February 2020 Board votes whether to call for bond election Late January – Early February 2020 Legal deadline to call for a May 2020 election February 14, 2020* Election day May 2, 2020*

Timeline subject to changes. All dates are approximate. *Statutory deadlines are projected pending publication of the Secretary of State’s formal 2020 election law calendar.

PROCESS TIMELINE

Event Date

Board Charges Facilities and Bond Oversight Committee (FBOC) with Exploring a Bond Initiative June 24, 2019 FBOC Meets September – November/December 2019 FBOC makes recommendation to Board November/December 2019 Board considers FBOC recommendation November/December 2019 Board holds public hearings on FBOC recommendation Early January Board reviews final election order (considers FBOC recommendation and public hearing input) Late January – Early February 2020 Board votes whether to call for bond election Late January – Early February 2020 Legal deadline to call for a May 2020 election February 14, 2020* Election day May 2, 2020*

Timeline subject to changes. All dates are approximate. *Statutory deadlines are projected pending publication of the Secretary of State’s formal 2020 election law calendar.

PROCESS TIMELINE

FBOC CALENDAR

FBOC CALENDAR

Presentation Phase

FBOC CALENDAR

Presentation Phase

• Administrators Present

Needs

• FBOC Asks Clarifying

Questions

• FBOC Requests Additional

Information

• Potential Project List Builds
• FBOC Reviews Bond Talk

Comments & Feedback

FBOC CALENDAR

Presentation Phase Deliberation Phase

FBOC CALENDAR

Presentation Phase Deliberation Phase

• Review Administration Needs List
• Eliminate Projects or Aspects of Projects

FBOC Does Not Want to Consider

• Add Projects FBOC Wants on the List
• FBOC Deliberates & Ranks Projects
• FBOC Determines Maximum Cost

Recommendation (If Any)

• FBOC Finalizes a Recommendation (If Any)
• FBOC Work Product Presented to Board

FBOC WORK PRODUCT

RANKING SURVEY

“The following proposed projects are being considered for inclusion in a possible May 2020 Hays CISD bond. Using your experiences participating in committee discussions, as a person connected to the district, and the best available information you have at this time; please assess the degree to which you support including each project in the bond.”

Survey Language

DON’T SUPPORT AT ALL 1 MODERATELY DON’T SUPPORT 2 SLIGHTLY DON’T SUPPORT 3 NEUTRAL CCC CCC 4 SLIGHTLY SUPPORT CCC 5 MODERATELY SUPPORT CCC 6 HIGHLY SUPPORT CCC 7

• Each Project Considered by Each Committee Member
• Weighted Average “Rank Score” Created Per Project
• 23/28 Members Present to Vote

DON’T SUPPORT AT ALL 1 MODERATELY DON’T SUPPORT 2 SLIGHTLY DON’T SUPPORT 3 NEUTRAL CCC CCC 4 SLIGHTLY SUPPORT CCC 5 MODERATELY SUPPORT CCC 6 HIGHLY SUPPORT CCC 7

RANK SCORE

4 7 1

More support on average than not. Less support on average than not.

Rank Score Recommended Project Project Description Estimated Cost Cumulative Subtotal 6.48 Middle School Expansions & Improvements Description Based on Decision Point $47,655,305 $47,655,305 6.48 New Elementary School New 900 capacity value-engineered (113,00 sf) prototype elementary school for growth in the Sunfield Development $35,864,394 $83,519,699 6.09 Live Oak Academy Renovation and Expansion Convert Curriculum and Instruction Department areas into classroom space, approximately 26,500 square feet and parking for additional students $8,113,384 $91,633,083 5.87 Elementary School Expansions NES ($4,877,000) and EGES ($9,500,000) $14,377,000 $106,010,083 5.61 Campus HVACs & Fire Alarms LHS (HVAC+Fire); HHS (HVAC+Fire); TGES (HVAC+Fire); FES (HVAC); EGES (HVAC); KES (HVAC); + 20 Bard Unit Replacements Districtwide $22,147,780 $128,157,863 5.52 Campus Roofing Projects LHS (Sections 1-5); HHS (Sections 1A & 1B); KES (Sections 1 & 2 + walkway cover) $6,570,064 $134,727,927 5.43 New Buses Purchase 28 School Buses for Replacement and Growth $3,266,434 $137,994,361 5.22 Shelton Stadium Parking & HHS Band Practice Area Replace stadium parking lost to residential development (across FM 2770) and provide a competition-size band practice area $2,330,942 $140,325,303

5.22 Technology Infrastructure: Storage Area Network Add storage capacity $200,000 $140,525,303 5 Campus Flooring Projects Replace Carpet in Library and/or Admin: BVES, CRES, CHES, SHES, PES, FES, HES, EGES, TES, NES, LHS, TGES; Replace Gym Floor: FES, NES, TES, HES; Replace VCT with Polished Concrete in Various Locations: HHS, HES, SHES, KES, FES, TGES; Replace Boys Red Gym Locker Room Shower Drain: HHS $2,522,546 $143,047,849 4.96 Miscellaneous Maintenance Projects FES, HES, HHS, PAC, BMS (Stage Lighting, Bleachers, Wash Stations) $942,000 $143,989,849 4.96 Committee Added Item 2: HHS Science Labs Renovation or expansion of Hays HS science labs $13,000,000 $156,989,849 4.74 Hardscape Improvements KES, HHS, Child Nutrition Warehouse, HES, DMS, FES, CRES $1,020,926 $158,010,775 4.74 Keyless Entry Upgrades Software system upgrade with connectivity to the District's Active Directory to allow automatic able/disable upon hire and termination $1,200,000 $159,210,775 4.7 Intercom Upgrades LHS; BMS, CMS, WMS; KES, TGES, EGES, BVES, HES, FES, SHES, TES CRES, NES $320,000 $159,530,775 4.7 Instructional Technology Provide additional mobile devices for teaching, virtual learning, and on-line state assessments $1,100,000 $160,630,775 4.52 LHS BB/SB Improvements Renovate Bleachers, Backstop and Dugouts $1,623,511 $162,254,286

4.52 Musical Instruments Replacement Cycle and New Orchestra Program $2,079,508 $164,333,794 4.04 Athletic Cycle Maintenance: Tennis Courts Athletic Cycle Replacements Tennis Courts at BMS, CMS, DMS, SMS $120,000 $164,453,794 4 Central Administration Building Move C&I and SPED to a Central Office, includes demo, renovation, and new construction $27,768,317 $192,222,111 3.65 Historic Buda School Improvements (Upper Campus) Select demolition and improvements at upper campus, preserve Kunkel Room and historic buildings $4,359,457 $196,581,568 3.13 Expansion of the HHS Weight Room Increase size of weight room $1,112,483 $197,694,051 3 Demolition of Old Buda Elementary (Lower Campus) Demo all structures except playgrounds/no sod replacement $748,592 $198,442,643 3 Stadium Expansions and Renovations Increase capacity up to 4200 seats at JHS and LHS $11,809,802 $210,252,445 2.87 Uniform Replacements Cycle Replacement of Uniforms $921,000 $211,173,445 2.78 Committee Added Item 1: Agriculture Barn Based on Wimberley ISD model (price reflects construction cost only) $667,000 $211,840,445

Facilities and Bond Oversight Committee members were asked to consider their support for a specific dollar amount, the most they would consider recommending for a May 2020 bond. The vote taken (23 members present and voting) on November 21, 2020, was as follows:

• $0 represents committee members wishing not to recommend a bond at all.
• $106M represents the approximate total of the middle school expansions, a new elementary school, a Live Oak Academy renovation

and expansion, and expansions at Negley and Elm Grove Elementary Schools.

• $156.9M represents approximately 67%, or about 2/3 of the district’s currently estimated $233M bond debt capacity for 2020.
• $192.2M represents all of the projects currently being considered by the committee that received neutral or greater than neutral

support on the committee’s bond project ranking list (see materials from the FBOC November 21, 2019 meeting)

• $211.8M represents the estimated cost of all projects currently being considered by the committee (see materials from the FBOC

November 21, 2019 meeting for the full list).

Committee’s Bond 2020 Total Dollar Amount Survey Results

WORK PRODUCT (CONT.)

PUBLIC FORUMS

FORUM #1

SATURDAY January 11, 2019 10:30 a.m. McCormick MS

También en Español

FORUM #2

MONDAY January 13, 2019 6:00 p.m. Dahlstrom MS

FORUM #3

WEDNESDAY January 15, 2019 6:00 p.m. Wallace MS

NOTE: This page was modified from the original post to reflect changes in the public forum dates and locations. The forums depicted on this slide are accurate as of December 18, 2020.

AFTER PUBLIC FORUMS

• 1. Board Determines:

Final Project List Final Scope of Each Project Final Estimated Cost per Project

• 2. Board Defines the Ballot Proposition(s).
• 3. Board Considers Adopting a Bond Election Order.

Statutory Deadline to Order a May 2, 2020, Election is February 14, 2020.

CHANGES IN THE LAW

The question of whether to approve the issuance of bonds for:

• the construction, acquisition, and equipment of

school buildings in the district

• the purchase of new school buses
• the purchase of necessary sites for school buildings

may be submitted to the voters in a single ballot proposition. The …measure…must specifically state a plain language description

• f the single specific purposes for which the bonds are being

authorized.

New language in the law regarding propositions:

SB 30, 86th Texas Legislature

CHANGES IN THE LAW

Bonds for each of the following purposes must be stated in a separate proposition:

The construction, acquisition, or equipment of:

• a stadium with seating capacity for more than 1,000
• a natatorium
• a recreational facility other than a gym or playground
• a performing arts facility
• housing for teachers
• technology equipment, other than for school security or

infrastructure integral to the construction of a facility.

New language in the law regarding propositions:

SB 30, 86th Texas Legislature

CHANGES IN THE LAW

Bond Elections: A ballot proposition in a bond election must state: “THIS IS A PROPERTY TAX INCREASE.”

New language in the law regarding propositions:

HB 3, 86th Texas Legislature

www.hayscisd.net/bond2020