Proc ocure ure to Pa o Pay Ov Over ervi view October 20, - - PowerPoint PPT Presentation

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Proc ocure ure to Pa o Pay Ov Over ervi view October 20, - - PowerPoint PPT Presentation

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Proc ocure ure to Pa o Pay Ov Over ervi view October 20, 2016 ISS SS Group up Int ntroduct oduction ion Founded in 1986 (www.ISSGroup.com) CEO, and host of todays webinar, Andrew Weinstein Has been a reseller and

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SLIDE 1

Proc

  • cure

ure to Pa

  • Pay

Ov Over ervi view

October 20, 2016

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SLIDE 2
  • Founded in 1986 (www.ISSGroup.com)
  • CEO, and host of today’s webinar, Andrew Weinstein
  • Has been a reseller and professional services provider of various ERP, CRM

and SCM applications since 1986 focused on the Manufacturing and Distribution Industries (QAD Reseller 1995 – 2000)

  • Currently is a developer and provider of web-based Business Process

Improvement (BPI) Solutions exclusively for the QAD User Community

ISS SS Group up Int ntroduct

  • duction

ion

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SLIDE 3

Li Life e In Industri dustrial/ al/ Con

  • nsumer

umer Sciences ciences Automotiv

  • motive

Products roducts

Some of our Clients…

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SLIDE 4

What at is is Pro rocu cure re to P

  • Pay

y (P2P)? )?

Procure cure to Pay is the PROC OCES ESS of purchasing material…

…. thru Supplier payment

Process Activity 1 Process Activity 2 …………. Process Activity ‘n’

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SLIDE 5

What at ac activ iviti ities es ar are in t e in the e Proc

  • cure

ure to P

  • Pay Process

ess?

Sourcing/RFQ

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SLIDE 6

Sourcing/RFQ Maintaining Supplier Pricing Catalogs

What at ac activ iviti ities es ar are in t e in the e Proc

  • cure

ure to P

  • Pay Process

ess?

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SLIDE 7

Sourcing/RFQ Maintaining Supplier Pricing Catalogs Creation/Approval

  • f PO Reqs

What at ac activ iviti ities es ar are in t e in the e Proc

  • cure

ure to P

  • Pay Process

ess?

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SLIDE 8

Sourcing/RFQ Maintaining Supplier Pricing Catalogs Creation/Approval

  • f PO Reqs

Creation of Purchase Orders

What at ac activ iviti ities es ar are in t e in the e Proc

  • cure

ure to P

  • Pay Process

ess?

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SLIDE 9

Sourcing/RFQ Maintaining Supplier Pricing Catalogs Creation/Approval

  • f PO Reqs

Creation of Purchase Orders Receipt of Material

What at ac activ iviti ities es ar are in t e in the e Proc

  • cure

ure to P

  • Pay Process

ess?

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SLIDE 10

Sourcing/RFQ Maintaining Supplier Pricing Catalogs Creation/Approval

  • f PO Reqs

Creation of Purchase Orders Receipt of Material Reconciliation of Supplier Invoices with PO’s/Receipts

What at ac activ iviti ities es ar are in t e in the e Proc

  • cure

ure to P

  • Pay Process

ess?

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SLIDE 11

Sourcing/RFQ Maintaining Supplier Pricing Catalogs Creation/Approval

  • f PO Reqs

Creation of Purchase Orders Receipt of Material Reconciliation of Supplier Invoices with PO’s/Receipts Creation of A/P Vouchers and Payment

What at ac activ iviti ities es ar are in t e in the e Proc

  • cure

ure to P

  • Pay Process

ess?

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SLIDE 12

What at ar are t e the e ben enef efits its of Digitizi

zing ng the

e P2P Process cess?

Som

  • me

e of

  • f th

the bene nefits its ou

  • ur Cli

lients ents have e ac achie ieved ed in incl clude ude:

 Ne Negot

  • tiat

ate bet better r pr prici cing ng  Enfor force ce pr pricing ing control

  • l and

d eliminat inate maveric verick k spe pend  Redu duce ce pu purc rchas asing ing pro process ss cycl cle time/cos /cost  Redu duce ce audi diting ting costs ts  Redu duce ce ha hand ndling ng of

  • f pa

pape per  Impro prove ve empl ployee pro produ ductiv ctivity ity  Impro proved ved proc process ss visibili bility/ ty/tracking tracking

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SLIDE 13
  • IT Business

ness Sol

  • lutions

ions de devel velop

  • pment

nt and nd impl plementat ntation ion met etho hodo dology

  • gy for

for

transf ansforming rming Bus usin iness ss Pr Processes esses from m Anal nalog g to Dig igit ital al

  • No

Not t only nly au autom

  • mation!

ation!

  • Lever

veraging ging 21st

st Century Technology to facilitate the 3 C’s

 Comm

mmuni unicati cation

  • n

 Collab

abor

  • rati

ation

  • n

 Connec

nectivi tivity ty Di Digitize ze the

e Proce cess ss

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SLIDE 14

More specifically… Connecting nnecting Peop eople le and and Processes esses

via ia th the Clo loud, ud, Mob

  • bile

ile De Devices, ices, So Soci cial al Media dia

wi with Appr proval al Routi uting ng an and Workf kflo low w Tec echnology hnology

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SLIDE 15

 Route elec ectr tronic ic Proce rocess ss Forms ms for revie iew w and nd chang nge/a /app pproval al

 Configu figurabl rable user r de defi fined ned rou routi ting ng ru rules ba based d on an any da data wi within n Proc roces ess s Form rm, unlimit mited d numbe ber r of ru rules

 Dyna namic mic rou routing ting base sed d on ru n rules les upon n Proc roces ess s Form m submi bmission ssion  eMail ail and nd Text xt alerts ts for approver ers s and nd requis quisiti itioner ers  Simul multan aneous/ eous/seq sequen uenti tial l and nd group roup approvals, ls, out of office fice desi signa gnation tion  Unl nlimi imited ed ret etract ract and nd re-subm submit it Proce rocess ss Form m attempt empts  Re Re-ro routing uting upon n Proc roces ess s Form m change ge  History y of all Process ess Form m approval l attempts empts  Proce rocess ss Form m qu queue ue for approvers  User er/tim /time e date e stamp mp audita ditabi bili lity

AART AART™ : Ap : Appr proval al Routing ting an and Workf rkflo low w Tec echnology hnology

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SLIDE 16

Su Suppor portin ting g Res esea earch

Data collected by Aberdeen indicate that Best in Class ass businesses are digitizing their business for the following reasons:

  • 46% to pro

romote collab abor

  • rat

atio ion between business processes and business units

  • 29% to manage cases based on goals rather than rigid processes
  • 29% to create more intelligen

lligent t wo workflo rkflows ws

  • 21% to remap and re

re-engine ngineer er business iness pro rocess esses es to be more efficient

  • 21% to decrease response times to internal and external events

Source: ‘Don’t Be Left Behind: The Time for Digital Transformation is Now’, October 2015

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SLIDE 17

Going ing Pap aper erless less ROI OI*

 Avg.

. paper docume ment nt takes s 18 m minut utes es to locate

 Paper documen

ment t fi filing ng costs s avg. . $20/doc

  • c

 Misfiled

iled docs cost $125/doc

 Lost

t documen ents ts cost $350-$700/d 0/doc

  • c

 Paper usage

ge in most st busin inesses esses gro rows ws 22% annually ally

 Each 4 drawe

wer fi file cabinet net contains ins appro rox. . 10K docs and takes up to 9 s

  • sq. ft. of

fl floor

  • r space costing

ing appro rox. . $1500/yea ear r to m maintain ntain

 Every

y 12 fi file cabine nets s require ires s 1 additiona ional l emplo loyee ee to maintain tain

*Based upon studies by Price Waterhouse, Gartner and Forrester

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SLIDE 18

eProcur curem ement ent ge gene nerat rates es REAL cost st sa savi ving ngs! s!

“On average, e-procurement solutions reduced requisition-to-order cycle cost and time by 49% and 65%, respectively.”

The e e-Pr Procur curemen ement Benc nchma mark rk Repor

  • rt - Aberd

rdeen een

Requisition-to-order costs $51 $26 Requisition-to-order cycle time 9.6 Days 3.4 Days Performance area Before After

Source rce: : Aberdee deen n Gro roup

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SLIDE 19

Sourcing/RFQ Maintaining Supplier Pricing Catalogs Creation/Approval

  • f PO Reqs

Creation of Purchase Orders Receipt of Material Reconciliation of Supplier Invoices with PO’s/Receipts Creation of A/P Vouchers and Payment

The ISS Group up Pro rocu cure re to P

  • Pay

y So Solu lutio tion n Bund ndle le

QAD Tables

(Item, Supplier…)

QAD Tables

(PO, Receipt…)

QAD Tables

(A/P…)

+

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SLIDE 20

The ISS Group up Pro rocu cure re to P

  • Pay

y So Solu lutio tion n Bund ndle le

  • Pre-In

Integrat ated ed with QA QAD EE, EE, SE SE and nd EAM EAM

  • 100% Web

eb-Base Based (24 24x7 acces ess), s), Mobile bile Func nctionalit tionality

  • Conf

nfigu igura rable ble Rul Rules es Based ed Workf kflo low for Collaboratio laboration, Issue sue Resolution

  • lution and

nd Appr proval al

  • Au

Auto creat ate QA QAD Purcha hase se Or Order der upon Requis quisiti ition approval al

  • Creat

ate Suppl pplier ier Reque quest st for Qu Quota

  • tation

tion (RFQ) FQ)

  • Suppl

pplie ier Catalog log Manage nageme ment nt

  • Creat

ate PO PO Requis quisitio tion and nd crea eate Supp pplier lier Pricing cing Catalogs logs from rom Suppli pplier er Qu Quot

  • tes
  • Creat

ate elec ectr tronic ic Purc rchase se Or Order er Requi quisiti sitions

  • ns for rou

routing ting and nd approval

  • eComm

mmer erce ce Shop

  • ppi

ping ng wi with all Major Suppli pplier ers (Punc unchouts) uts)

  • Proje

roject ct Budge dgeting/Spe ting/Spend Trac acking king

  • Purc

rchasing hasing Ana nalyti lytics cs (UNSPSC)/P SPSC)/Process cess Met etrics rics

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SLIDE 21
  • Pre-In

Integrat ated ed with QA QAD EE EE and nd SE SE

  • On

On-premi remise se or

  • r Cloud

ud Based ed Deplo ployme yment nt

  • E-Invoicin
  • icing
  • OCR Invoice

ice Capture ture

  • Proce

rocess ss bot

  • th PO

PO and nd no non-PO PO Invoices

  • ices
  • 2-way and

nd 3-way ele lectron ctronic ic PO/ O/rece receip ipt/in t/invoice

  • ice reconcili

ciliation tion

  • Conf

nfigu igura rable ble Rul Rules es Based ed Workf kflo low for Collaboratio laboration, Issue sue Resolution

  • lution and

nd Appr proval al

  • Cre

reat ate QA QAD A/P Vouche hers upon Invoice ice approval

  • Invoice

ice and nd relat ated ed docume ument nts storage age and nd ret etrie rieval

  • Pa

Payments ments Ana nalytic ytics

The ISS Group up Pro rocu cure re to P

  • Pay

y So Solu lutio tion n Bund ndle le

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SLIDE 22

The ISS Group up Pro rocu cure re to P

  • Pay Portal*

tal*

Purchase Orders

P2P Portal

Payments Supplier Invoices

$

Open MTD YTD

$

Open MTD YTD

$

WTD MTD YTD

*to be released in early 2017

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SLIDE 23

 25% of iPurchase Users required, or 25 iPurchase Users, whichever is HIGHER, for FREE*  25% of current Invoice volume, or 250 Invoices/Month, whichever is HIGHER, processed for 3 months for FREE* Need 50 iPurchase Users, get 25 additional Users for FREE. Need 200 iPurchase Users, get 50 for FREE. Need 500 iPurchase Users, get 125 for FREE, …and so on!!

This offer translates into a minimum savings of over $10,000!

The ISS Group up Pro rocu cure re to P

  • Pay

y So Solu lutio tion n Bund ndle le SP SPECIAL! AL!

*offer valid till 12/31/16

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SLIDE 24

Copy y of Pre resent ntati ation

  • n

A downlo wnload ad of this is pre rese sentat ntation ion wi will ll be e avai aila lable le on n the e ISS SS Group up Blo log g pag age e at at:

www ww.ISSGr .ISSGroup

  • up.com/ne

.com/news ws

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SLIDE 25

Learn rn more re about ut ISS Group up and nd our r Solu lution tions

www www.IS .ISSGr SGroup.com

  • up.com
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SLIDE 26

Qu Ques estions? tions? Contact ntact Andy ndy Wei eins nstein ein at at:

  • awein

instein@ in@iss issgr group

  • up.ne

.net

  • sal

ales es@is issgr sgroup.ne

  • up.net

Th Than ank k You! u!