Mic r o Pur c hase & Small Pur c hase Pr oc ur e me nt - - PowerPoint PPT Presentation

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Mic r o Pur c hase & Small Pur c hase Pr oc ur e me nt - - PowerPoint PPT Presentation

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Mic r o Pur c hase & Small Pur c hase Pr oc ur e me nt Informa l Proc ure me nt Me thods Sma ll Purc ha se Mic ro Purc ha se s Proc e dure s 200. 320(a ) 200.320(b ) Re g ula tions 200.67 200.88 Mic ro -purc ha se : a c q

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SLIDE 1

Mic r

  • Pur

c hase & Small Pur c hase Pr

  • c ur

e me nt

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SLIDE 2

Informa l Proc ure me nt Me thods

Mic ro Purc ha se s Sma ll Purc ha se Proc e dure s Re g ula tions

  • 200. 320(a )

200.67 200.320(b ) 200.88

Proc e dure s in a nutshe ll

Mic ro -purc ha se : a c q uisitio n

  • f supplie s o r se rvic e s no t

e xc e e ding $3500; must distrib ute e q uita b ly a mo ng q ua lifie d supplie rs; ma y b e a wa rde d witho ut so lic iting c o mpe titive q uo ta tio ns if pric e is re a so na b le . Purc ha se s <=$150,000 fo r Cha rte r Sc ho o ls; $30,000 fo r o the rs in L

  • uisia na (o r lo c a l

thre sho ld if le ss); minimum o f two pric e q uo te s.

Sta te Ag e nc y Ove rsig ht

Assura nc e o f re a so na b le a nd ne c e ssa ry c o sts; distrib ute e q uita b ly; Buy Ame ric a n. Assura nc e o f c o mpe titio n; Buy Ame ric a n.

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SLIDE 3

Be ne fits of Mic r

  • Pur

c hase

Distric ts c a n re a c t q uic kly to c ha ng ing

ma rke ts a nd urg e nt ne e ds

He lpful fo r sma ll SF

As

Purc ha sing lo c a l

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SLIDE 4

L

  • c al Pr
  • c ur

e me nt

Be ne fits:

  • Suppo rt lo c a l c o mmunity
  • L
  • we r sc ho o l me a l pro g ra m c o sts
  • I

nc re a se d pa rtic ipa tio n

Re so urc e s

  • www.fns.usda .g o v/ fa rmto sc ho o l
  • Pro c uring L
  • c al F
  • o ds fo r Child

Nutritio n Pro g rams g uide

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SLIDE 5

T hings to Conside r

Splitting pro c ure me nts (NO--to

c irc umve nt)

Re a so ns to issue se pa ra te b id

so lic ita tio ns

Pro c ure me nt fo r a spe c ific ite m

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SLIDE 6

MICRO PURCHASE

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SLIDE 7

Mic r

  • Pur

c hase s

Will e a c h tra nsa c tio n with this ve ndo r b e

b e lo w $3,500?

Unle ss limite d b y lo c a l re q uire me nts

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SLIDE 8

Mic r

  • Pur

c hase s

Re a so na b le purc ha se pric e s

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SLIDE 9

Mic r

  • Pur

c hase s

SF

A MUST spre a d purc ha se s e q uita b ly a mo ng a ll q ua lifie d so urc e s?

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SLIDE 10

Mic r

  • Pur

c hase s

Re vie w o f invo ic e s/ re c e ipts sho ws SF

A c o mplia nt with the mic ro purc ha se me tho d

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SLIDE 11

Mic ro Purc ha se : Non- Complia nc e

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SLIDE 12

Ac tivity T ime !

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SLIDE 13

Compliant?

SF

A purc ha se d $280 in fo o d & supplie s fro m Wa lma rt in Aug ust

I

n Se pte mb e r, $320 in fo o d & supplie s fro m Do lla r Ge ne ra l

I

n Oc to b e r purc ha se d $15 fro m Wa lma rt a nd $35 fro m DG

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SLIDE 14

Compliant?

One purc ha se fo r printing

a pplic a tio ns fo r $2,354.78

No o the r printing se rvic e s during

the ye a r

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SLIDE 15

Compliant?

Only 3 sto re s in the sma ll to wn Sto re A 20 purc ha se s $14,098 Sto re B 12 purc ha se s $13,456 Sto re C 6 purc ha se s $14,657

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SLIDE 16

Br e athe in- Br e athe out!

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SLIDE 17

Small Pur c hase Pr

  • c ur

e me nt

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SLIDE 18

Small Pur c hase Pr

  • c ur

e me nt

F

e de ra l (a nd c ha rte r sc ho o ls in L A) $150,000

Sta te o f L

  • uisia na $30,000

SF

A—lo c a l re q uire me nts

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SLIDE 19

Small Pur c hase Pr

  • c ur

e me nt

Sma ll Purc ha se s must ha ve so lic ita tio n

Buy Ame ric a n (a g pro duc ts), spe c s

E

va lua tio n

Do c ume nta tio n o f spe c s a nd c rite ria Quo te s

Co ntra c t Ma na g e me nt

De live ry tic ke ts

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SLIDE 20

Sma ll Purc ha se : Solic ita tions

We re q uo te s o b ta ine d fro m 2 o r mo re so urc e s

(USDA)?

L

  • uisia na Re vise d Sta tute 38:2212. A.(1)(b )

re q uire s 3 q uo te s (b ) Ho we ve r, purc ha se s o f te n

thousand dollar s or mor e , but le ss than thir ty thousand dollar s, sha ll b e ma de b y o b ta ining no t

le ss tha n thr

e e te le phone or fac simile quotations. A

writte n c o nfirma tio n o f the a c c e pte d o ffe r sha ll b e

  • b ta ine d a nd ma de a pa rt o f the purc ha se file . I

f q uo ta tio ns lo we r tha n the a c c e pte d q uo ta tio n a re re c e ive d, the re a so ns fo r the ir re je c tio n sha ll b e re c o rde d in the purc ha se file .

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SLIDE 21

Sma ll Purc ha se : Solic ita tions

Did the SF

A re stric t c o mpe titio n?

We re spe c ific a tio ns (c rysta l) c le a r? Did the so lic ita tio ns inc lude Buy

Ame ric a n Pro visio n?

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SLIDE 22

Sma ll Purc ha se : E va lua tion & Awa rd

Did the SF

A ma inta in re c o rds suffic ie nt to de ta il the sig nific a nt histo ry o f the pro c ure me nt?

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SLIDE 23

Sma ll Purc ha se : E va lua tion & Awa rd

Wa s the c o rre c t ve ndo r se le c te d

b a se d o n the pro duc ts/ se rvic e s re q ue ste d a nd the ve ndo r re spo nse s pro vide d?

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SLIDE 24

Small Pur c hase : Contr ac t Manage me nt

Do e s a re vie w o f the 3

invo ic e s/ re c e ipts sho w tha t the SF A purc ha se d the pro duc ts tha t we re so lic ite d fro m the ve ndo r?

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SLIDE 25

Sma ll Purc ha se : Non- Complia nc e

Do c ume nt no n-c o mplia nc e

issue

Pro vide te c hnic a l a ssista nc e Re q uire c o rre c tive a c tio n

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SLIDE 26

Ac tivity T ime !

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SLIDE 27

Complia nt?

 Quo te s fro m I

nte rne t

 Quo te s fro m 2 c o mpa nie s,

do no t ma tc h

 One q uo te fro m I

nte rne t, printe d o r pdf

 One q uo te fro m lo c a l

c o mpa ny

 Buy Ame ric a n fo r fo o d

pro duc ts

 Co st a na lysis $9,000

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SLIDE 28

Complia nt?

 One q uo te fro m I

nte rne t, printe d o r pdf

 One q uo te fro m lo c a l

c o mpa ny

 Buy Ame ric a n fo r fo o d

pro duc ts

 Co st a na lysis $39,000  One q uo te fro m I

nte rne t, printe d o r pdf

 One q uo te fro m lo c a l

c o mpa ny

 Buy Ame ric a n fo r fo o d

pro duc ts

 Co st a na lysis $19,000

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SLIDE 29

Que stions???