Mic r o Pur c hase & Small Pur c hase Pr oc ur e me nt - PowerPoint PPT Presentation

Mic r o Pur c hase & Small Pur c hase Pr oc ur e me nt

Informa l Proc ure me nt Me thods Sma ll Purc ha se Mic ro Purc ha se s Proc e dure s 200. 320(a ) 200.320(b ) Re g ula tions 200.67 200.88 Mic ro -purc ha se : a c q uisitio n Purc ha se s <=$150,000 Proc e dure s o f supplie s o r se rvic e s no t fo r Cha rte r Sc ho o ls; in a nutshe ll e xc e e ding $3500; must $30,000 fo r o the rs in distrib ute e q uita b ly a mo ng L o uisia na (o r lo c a l q ua lifie d supplie rs; ma y b e thre sho ld if le ss); a wa rde d witho ut so lic iting minimum o f two pric e c o mpe titive q uo ta tio ns if q uo te s. pric e is re a so na b le . Assura nc e o f re a so na b le a nd Assura nc e o f Sta te ne c e ssa ry c o sts; distrib ute c o mpe titio n; Buy Ag e nc y e q uita b ly; Buy Ame ric a n. Ame ric a n. Ove rsig ht

Be ne fits of Mic r o Pur c hase  Distric ts c a n re a c t q uic kly to c ha ng ing ma rke ts a nd urg e nt ne e ds  He lpful fo r sma ll SF As  Purc ha sing lo c a l

L oc al Pr oc ur e me nt  Be ne fits:  Suppo rt lo c a l c o mmunity  L o we r sc ho o l me a l pro g ra m c o sts  I nc re a se d pa rtic ipa tio n  Re so urc e s  www.fns.usda .g o v/ fa rmto sc ho o l  Pro c uring L o c al F o o ds fo r Child Nutritio n Pro g rams g uide

T hings to Conside r  Splitting pro c ure me nts (NO--to c irc umve nt)  Re a so ns to issue se pa ra te b id so lic ita tio ns  Pro c ure me nt fo r a spe c ific ite m

MICRO PURCHASE

Mic r o Pur c hase s  Will e a c h tra nsa c tio n with this ve ndo r b e b e lo w $3,500?  Unle ss limite d b y lo c a l re q uire me nts

Mic r o Pur c hase s  Re a so na b le purc ha se pric e s

Mic r o Pur c hase s  SF A MUST spre a d purc ha se s e q uita b ly a mo ng a ll q ua lifie d so urc e s?

Mic r o Pur c hase s  Re vie w o f invo ic e s/ re c e ipts sho ws SF A c o mplia nt with the mic ro purc ha se me tho d

Mic ro Purc ha se : Non- Complia nc e

Ac tivity T ime !

Compliant?  SF A purc ha se d $280 in fo o d & supplie s fro m Wa lma rt in Aug ust  I n Se pte mb e r, $320 in fo o d & supplie s fro m Do lla r Ge ne ra l  I n Oc to b e r purc ha se d $15 fro m Wa lma rt a nd $35 fro m DG

Compliant?  One purc ha se fo r printing a pplic a tio ns fo r $2,354.78  No o the r printing se rvic e s during the ye a r

Compliant?  Only 3 sto re s in the sma ll to wn  Sto re A 20 purc ha se s $14,098  Sto re B 12 purc ha se s $13,456  Sto re C 6 purc ha se s $14,657

Br e athe in- Br e athe out!

Small Pur c hase Pr oc ur e me nt

Small Pur c hase Pr oc ur e me nt  F e de ra l (a nd c ha rte r sc ho o ls in L A) $150,000  Sta te o f L o uisia na $30,000  SF A—lo c a l re q uire me nts

Small Pur c hase Pr oc ur e me nt  Sma ll Purc ha se s must ha ve so lic ita tio n  Buy Ame ric a n (a g pro duc ts), spe c s  E va lua tio n  Do c ume nta tio n o f spe c s a nd c rite ria  Quo te s  Co ntra c t Ma na g e me nt  De live ry tic ke ts

Sma ll Purc ha se : Solic ita tions  We re q uo te s o b ta ine d fro m 2 o r mo re so urc e s (USDA)?  L o uisia na Re vise d Sta tute 38:2212. A.(1)(b ) re q uire s 3 q uo te s (b ) Ho we ve r, purc ha se s o f te n thousand dollar s or mor e , but le ss than thir ty s , sha ll b e ma de b y o b ta ining no t thousand dollar le ss tha n thr fac simile quotations . A e e te le phone or writte n c o nfirma tio n o f the a c c e pte d o ffe r sha ll b e o b ta ine d a nd ma de a pa rt o f the purc ha se file . I f q uo ta tio ns lo we r tha n the a c c e pte d q uo ta tio n a re re c e ive d, the re a so ns fo r the ir re je c tio n sha ll b e re c o rde d in the purc ha se file .

Sma ll Purc ha se : Solic ita tions  Did the SF A re stric t c o mpe titio n?  We re spe c ific a tio ns (c rysta l) c le a r?  Did the so lic ita tio ns inc lude Buy Ame ric a n Pro visio n?

Sma ll Purc ha se : E va lua tion & Awa rd  Did the SF A ma inta in re c o rds suffic ie nt to de ta il the sig nific a nt histo ry o f the pro c ure me nt?

Sma ll Purc ha se : E va lua tion & Awa rd  Wa s the c o rre c t ve ndo r se le c te d b a se d o n the pro duc ts/ se rvic e s re q ue ste d a nd the ve ndo r re spo nse s pro vide d?

Small Pur c hase : Contr ac t Manage me nt  Do e s a re vie w o f the 3 invo ic e s/ re c e ipts sho w tha t the SF A purc ha se d the pro duc ts tha t we re so lic ite d fro m the ve ndo r?

Sma ll Purc ha se : Non- Complia nc e  Do c ume nt no n-c o mplia nc e issue  Pro vide te c hnic a l a ssista nc e  Re q uire c o rre c tive a c tio n

Ac tivity T ime !

Complia nt?  One q uo te fro m I nte rne t, printe d o r pdf  Quo te s fro m I  One q uo te fro m lo c a l nte rne t c o mpa ny  Quo te s fro m 2 c o mpa nie s,  Buy Ame ric a n fo r fo o d do no t ma tc h pro duc ts  Co st a na lysis $9,000

Complia nt?  One q uo te fro m I  One q uo te fro m I nte rne t, nte rne t, printe d o r pdf printe d o r pdf  One q uo te fro m lo c a l  One q uo te fro m lo c a l c o mpa ny c o mpa ny  Buy Ame ric a n fo r fo o d  Buy Ame ric a n fo r fo o d pro duc ts pro duc ts  Co st a na lysis $39,000  Co st a na lysis $19,000

Que stions???