Private School Consultative Meeting Planning for School Year - - PowerPoint PPT Presentation

Duval County Public Schools

Private School Consultative Meeting

Planning for School Year 2019-2020

Tuesday, March 5, 2019 The Schultz Center for Teaching and Leadership

Welcome

Introductions

ESOL IN NON PUBLIC SCHOOLS

• Ms. Ingrid Carias

Director of ESOL, World Languages & Dual Language Duval County Public Schools Office: 904.390.2202 Fax: 904.390.2800 www.duvalschools.org/esol

4003 4280 4567 4849 5589 6028 6621 7096 7558 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19

DCPS ELL Growth Chart

PURPOSE OF TITLE III

• To help ensure ELLs attain

English proficiency

• To assist students in achieving

at high academic levels in English

• To support ELLs in meeting

the same challenging state academic content and student academic achievement standards as all other students

PARTICIPATION IN TITLE III

Non-Public schools must indicate that they wish to participate in the Title III program throughout Duval County

REQUIREMENTS FOR PARTICIPATION

• Complete Home Language Surveys for any student who does not previously have

a Home Language Survey. Fax copies with “yes” responses immediately to ESOL

• ffice
• There is a 20 day deadline for assessing students beginning with the date on the

Home Language Survey.

• Indicate a person to serve as a ESOL contact or liaison between DCPS and your

school

THE PROCESS OF IDENTIFICATION

• The process begins with identifying the students with

the HLS (Home Language Survey)

• If a parent or guardian answers yes to any of the

three questions on the HLS the child must be tested

THE TESTING PROCESS

• Our office arranges a time to send a tester to your school
• The W-APT (for Kindergarten) and WIDA Screener (for 1st

through 12th)

• Scores range from 1 to 5 (for Kindergarten and if a child

achieves a 1, 2, or 3 they are placed in the ESOL Program)

• Scores range from 1.0-6.0 (for 1st through 12th ) and if a child

achieves a 1.0-3.9 in Reading and Overall Composite then they are placed in the ESOL Program.

• Notification of results

PLACEMENT IN THE PROGRAM

• The student is entitled to the

use of ESOL strategies to assist her/him in achieving academic success.

• The student should receive

accommodations in class as well as during testing.

IMMIGRANT STUDENTS

• Students age 3-21
• Enrolled in any public or private

school in K-12

• Was not born in the U.S.
• Has not been attending any one or

more schools in the U.S. for more than three full school years (Title III Section 3114 (d))

STRATEGIES TO ASSIST ENGLISH LANGUAGE LEARNERS

Strategies to include:

• Methodologies/ Approaches
• Visuals
• Interactive Research-based Strategies
• Building background knowledge and Oral Language
• Scaffolding and hands-on projects
• GLAD Strategies
• Modified Class Work and Interactive Graphic support
• Multicultural Resources
• Alternative Assessment Instruments

ESOL Testing Accommodations

• 1. Flexible Setting
• 2. Flexible Scheduling
• 3. Additional Time- Each session must be completed within
• ne school day.
• 4. Assistance in Heritage Language
• 5. Approved Bilingual Dictionary or/and Bilingual Word to

Word Glossaries

TRACKING PROGRESS

• Red Folder in Duval
• Each school should have record

in the student Cum.

SUPPLEMENTAL MATERIALS

Materials at the students' level of language proficiency.

https://wida.wisc.edu/memberships/consortium/fl

LEARNING OPPORTUNITIES AVAILABLE

• ESOL teacher liaison quarterly

professional development at the SBB facilitated by ESOL/DL Specialists

• ESOL Contact compliance/WIDA

Access workshops/trainings

• Center for Language and Culture for

parents and community members

• 5 ESOL Endorsement Courses

WWW.DUVALSCHOOLS.ORG/ESOL

Elementary Schools Amazing ESOL Specialists

• Ms. Julia Crowe

crowej@duvalschools.org

• Ms. Virginia Soria

soriav@duvalschools.org

• Ms. Mary Ellen Taormina

mccarthym@duvalschools.org

Secondary Schools Innovating ESOL Specialists

• Ms. Catherine Baucom

baucomc@duvalschools.org

• Ms. Kayla Devenburg

devenburgk@duvalschools.org

• Ms. Ingrid Carias

ESOL / World Languages Director cariasi1@duvalschools.org 904-390-2202 School-Site Counselors:

• Ms. Marisa Gonzalez

Englewood High School gonzalezm4@duvalschools.org

• Ms. Jacqueline Bellido

Southside Middle bellidoj3@duvalschools.org

• Ms. Myra Johnson

World Languages Specialists johnsonm12@duvalschools.org

• Ms. Claudia Norez

Dual Language Specialist norezc@duvalschools.org

• Ms. Nancy Salgado-Martinez

ESOL District School Counselor MartinezN@duvalschools.org

• Ms. Hind Chahed

Center for Language and Culture Coordinator chahedh@duvalschools.org

• Ms. Judy Ortiz

District CRT/Technician

• rtizj@duvalschools.org

Title IV, Part A

Niki Micheau Executive Director, Federal Programs

What is Title IV, Part A? Title IV, Part A is the Student Support and Academic Enrichment Grant (SSAE)

Title IV, Part A Focus Areas

• 1. Well-rounded education
• 2. Safe and healthy school conditions for

student learning

• 3. The effective use of technology and digital

literacy of all students

ESEA section 4101

Title IV, Part A Target Populations

• Students attending Florida schools:
• That are among those with the greatest needs as

determined by the LEA,

• That have the highest numbers of students from

low-income families,

• That are identified for comprehensive support and

improvements plans, or

• That are identified as persistently dangerous public schools.

Well-Rounded Education

• The purpose of a well-rounded education is to

provide an enriched curriculum and education experiences to all students.

• Think about things your students would not

normally experience.

• Consider the integration of multiple academic

disciplines.

Well-rounded Education

Such educational services or other benefits, including materials and equipment, shall be secular neutral, and non ideological. Sec. 1117 (a)(2).

• Economics
• Arts, Music
• History, Geography
• Career and Technical

Education

• Health, Physical

Education and

• Others designated by the

SEA and LEA

• English, Reading, ELA,

Writing

• Science, Technology,

Engineering, Mathematics

• Computer Science
• Foreign Languages
• Civics and Government

Safe and Healthy Schools

• Any programs or activity that fosters safe,

healthy, supportive, and drug-free school environments.

• Includes safe learning environment and

student mental and physical health.

• Many programs can fit across an entire school

and district.

Improving the Use of Technology

• Funds are used for increasing effective use of

technology to improve the academic achievement, academic growth, and digital literacy of all students.

• Limited funds for actual technology

purchases.

• Focus should be on professional development

and helping students use technology.

Can Categories be Blended?

• Yes!
• Projects may fall into multiple categories.
• Your plan should clearly explain how the

program fits into more than one category.

• The activity would be shared between the two

categories.

Reasonable, Allocable, and Allowable

• Ensure your use of funds align with the goals and focus of the Title IV,

Part A grant project and that the use is reasonable, allocable, and allowable.

How do you get started?

• Develop a School Plan
• Consult a variety of stakeholders and complete a needs assessment
• Parents
• Teachers
• Students
• Administrators
• Instructional Support Personnel
• Others with demonstrated expertise
• Community based organizations
• This stakeholder group should provide input on perceived school need, propose

programs and activities

Needs Assessment

• A needs assessment includes
• School statistics in the areas that need work (assessment scores, attendance,

discipline, graduation rates etc.)

• Charts/graphs to support the information
• What the school may lack and why
• How to Conduct a Needs Assessment
• Some schools structure their needs assessment around their school's strategic

plan.

• Survey or meet with stakeholders to rank programs and activities they would

like to see implemented.

• Using district statistics, explain need of target populations as listed in RFA.
• Get to the root cause of problems and develop strategies to eliminate barriers

5 Whys method

Next Steps and Consultation

• Title II, Part A and Title IV, Part A have several similarities
• Consultation is ongoing in many different formats:
• Face to Face Meetings
• Webinars
• Emails
• Consultation Meetings
• Newsletters
• Phone Calls

Implementation

• f an afterschool

Robotics Club for Students

Science Teacher

Students will learn about STEM concepts that will compliment learning

• ccurring in

Science and Mathematics

• classes. The

intended

• utcome will be

an increase in science proficiency on average by 3% for participating students. Students will receive a pre and post test scores will be compared on the Wilkins Pro Assessment. 15 Robot Sets- $5000 Mini 3-D printers - $1000 Emtec Laptops – $10,000 (please see attached quotes)

Title II, Part A and Title IV, Part A

• There are shared areas between Title II, Part A and Title IV, Part A if a

school participates in both programs. Similarities will be pointed out during the presentation.

• Supplement, not Supplant
• Similar Plans
• The needs assessment process
• Reasonable, Allowable, Allocable, Necessary
• The purchasing process

Questions

Title IV, Part A Contacts

Nicole Micheau, Executive Director Winifred Robinson, Specialist Jamiera Franklin, Administrative Specialist 904-390-2123 title4private@duvalschools.org Nicolle Tanner, State Ombudsman for Equitable Services Nicolle.Tanner@fldoe.org

850-245-9349

Annual IDEIA Consultation Meeting

Parentally-Placed Private School Students

March 2019

Consultation Topics Consultation process Child Find process Determination of proportionate share of IDEIA federal funds How, where and by whom services will be provided Procedures regarding disagreements

Timely and Meaningful Consultation Discussions with not-for-profit private school representatives and representatives of parents of parentally- placed private school students prior to making decisions regarding services that will be provided

Methods of Consultation Annual consultation meeting Opportunities for DCPS to consult with parents and schools regularly throughout the school year Individual or group meetings Telephone and face-to-face conferences Program website, emails, brochures or surveys

Child Find Activities

Students suspected of having a disability Referral Evaluation Eligibility determination Reevaluation The district is responsible for conducting reevaluations at least

• nce every three years

To determine if student continues to be a student with a disability

Total IDEA Grant Allocation Total # of Eligible Public and Private Students

X

# of Eligible Parentally- Placed Private School Students

=

Total Proportionate Share for Parentally- Placed Private School Students

IDEA Proportionate Share Formula

• 2018-19 per student = $1,400
• 2019-2020 per student = $1,384*

* estimated allocation

Supports and Services

Based on information gathered during the 2017-2018 consultation meetings and needs survey the following services were provided during the 2018-2019 school year: Speech therapy Academic small group instruction focusing on student deficit areas in reading and/or math Student specific instructional materials/ equipment Various professional development

• pportunities for teachers and/or

parents

Direct Services

Requires a Services Plan Services Plan describes only the specific special education and/or related services that the district will provide to the child Services may be provided directly by the district or by a contract with a third party A representative of the private school must attend the meeting to develop the services plan Services plan must be developed, reviewed and revised at least annually

Services will be provided until…….

The proportionate share funds have been expended The student withdraws from the private school The parent no longer wants the student to receive services The student is no longer a student with a disability

Services Materials & Equipment Professional Development

Turn and Talk

• How are you currently using IDEA proportionate share

funds to meet the needs of your eligible students with disabilities?

• Which support or service provided by IDEA proportionate

share funds is working best at your school?

• Are there any changes you want to make for the 2019-20

school year?

IDEA Proportionate Share

District Legal Requirements

The district must give private schools and representatives of parents of parentally placed private school students, a genuine opportunity to express views regarding provision of services After meaningful consultation, the school district makes final decision regarding services If the district disagrees with the views of the private school officials regarding services, the district will provide a written explanation as to the reasons why Private school representatives have the right to submit a complaint to Florida Department of Education

• Intent to Participate Form

IDEA

• Needs Assessment Survey

Affirmation Form Complete and Return

Questions? Feedback?

Asset Management -

Purchasing & Equipment Tagging Antonio Gimenez, Director 904-858-1501

Tagging Procedures for Assets

(Private and Charter Schools)

The inventory clerk goes out to the school with an Equipment Identification Record (EIR) packet. This includes the EIR, the Purchase Order (PO) receiving report and the Good’s Receipt (GR). The EIR list all the assets to be tagged as well as the GR recipient. The clerk will meet with the Title IV Coordinator to locate the equipment to be tagged. The clerk will record the serial number, building and room number, user’s name (when applicable) and any other viable and important information.

Tagging Procedures for Assets (Cont.)

Next, the clerk will place the asset tag in a conspicuous place on the equipment and write the asset number on it as well; e.g., DCPS – 3001/3419 – 13430123456 TI or TITLE I. A copy of the completed EIR signed by the clerk will be left at the school with the bookkeeper. The clerk will have 3 opportunities to tag a piece of equipment at the school, documenting each attempt with whom was spoken to and the reason for not being able to tag it; e.g., cannot locate, still boxed, storage room locked, etc. After the 3rd attempt, the EIR will be returned to the office where the asset will be coded as “cannot locate.” This asset, along with other district-issued assets, will be made visible and available to be inventoried once a fiscal year.

Inventory Procedures for Assets

(Private and Charter Schools)

The inventory clerk will call the school to make arrangements and schedule the annual asset inventory. Upon arrival at the school, the clerk will meet with the principal/principal’s designee and Title 1 Coordinator. The designee or the coordinator will walk with the clerk to show them the location of all DCPS issued assets. Upon completion of the inventory, the clerk will go over the inventory findings with the principal, complete/fill out the inventory packet and give to the principal to sign. Principal’s signature is only to acknowledge the completion of the inventory by the clerk.

Inventory Procedures for Assets (Cont.)

Should there be any shortages the school has 10 days to locate the missing items and notify Asset Management of their current location. Please put all responses in the Response section of the report and fax to Asset Management at 858-1433. Unlocated assets will run it’s course of being unlocated for 2 years upon which it is then reported to the Board. For stolen assets, report them to the Jacksonville Sheriff’s Office (JSO). Provide JSO with the asset and serial numbers and fax a copy

• f the police report to 858-1433. The asset and serial number have

to be in the report for Asset Management to process the report.

Duval County Public Schools

Accounts Payable Department

2nd Floor

Monday – Friday: 7:00 AM to 5:00 PM

Front Desk: (904) 390-2151

Accounts Payable Processes

• P-Car

Card P d Payments ayments

• PO

PO Paymen ayments ts

• Dir

Direct P ect Payments ayments

• In

In-County T County Trav ravel el

• Out

Out-Of Of-County County Trav ravel el

• Field T

Field Tri rips ps / / Bus V Bus Voucher

• uchers

Methods Of Payments

• Checks
• ACH
• E-Payables

All ll Federal Federal Pr Prog

• grams ar

rams are e pa paid im id imme media diately tely, , no not Net 30 t Net 30

In-County Travel

• DCPS

DCPS forms forms comp complete leted a d at School t School on

• n gr

gree een p n pap aper er

• For

Forms ms ret eturn urned ed to F to Fede edera ral l Pr Progr

• gram

ams

• Pac

ackag kage e must must incl include ude:

• DCPS

DCPS In In-Coun County ty Travel avel fo form

• Receipt

Receipt fo for registr egistrat ation ion fe fee

• Conf

Confer erence ence Agenda Agenda fo for event event

• Mileage

Mileage 0.5 0.58 8 cents cents per per mile mile

• Federal

Federal Pr Progr

• gram

ams s rev eviews iews and and ap appr prov

• ves

es

• Must

Must inclu include de Super Supervisor visor and and Projec

• ject Manager

t Manager original

• riginal

signatur signatures(n es(no

• copies

copies)

Out-Of-County Travel

• Obtain

Obtain ap appr prov

• val

al to to trave travel l and and ve veri rify y fun funds ds ar are i e in n pl plac ace e for ex for expen penses ses

• DCPS

DCPS Ou Out-Of Of-Cou County ty forms forms comp complete leted d at Sc at Scho hool

• l
• n
• n gr

gree een p n pap aper er

• For

Forms ms ret eturn urned ed to F to Fede edera ral l Pr Progr

• gram

ams

• Federal

Federal Pr Progr

• gram

am rev eviews iews and and ap appr prov

• ves

es

Out-Of-County Travel

• Pac

ackag kage e must must incl include ude:

• DCPS

DCPS Out Out-Of Of-Coun County ty Travel avel fo form

• All o

All original iginal receipts(ex. eceipts(ex. Gas, Gas, toll, toll, Air Airline line ticket) ticket)

• Conf

Confer erence ence Agenda Agenda fo for event event

• Mileage

Mileage 0.5 0.58 8 cents cents per per mile mile

• Copy

Copy of f Go Google maps

• gle maps sh

show

• wing

ing miles t miles traveled aveled

• Hotel

Hotel receipt r eceipt ref eflecting lecting a a zer zero balance

• balance

Out-Of-County Travel

• Per Die

er Diem m Re Reim imburs burseme ement nt

• Br

Break eakfas fast t ($10. ($10.00) 00) – Travel avel mus must t begin befor begin before 6 e 6am am and and ext extend beyo end beyond nd 8a 8am

• Lun

Lunch ch ($14. ($14.00) 00) – Travel avel mus must t begin befor begin before 12pm e 12pm and and ext extend beyo end beyond nd 2pm 2pm

• Din

Dinner ner ($2 ($26. 6.00) 00)- Travel avel mus must t begin befor begin before e 6pm 6pm and and ext extend beyo end beyond nd 8p 8pm m

Travel Notes

• In

In-Count County y Tra rave vel a l and nd Ou Out-Of Of-Cou County ty tra trave vel l must must be t e turne urned in in no no la late ter r th than an 15 15 da days af ys afte ter th r the e la last da st day o y of trave f travel

• Pl

Please n ease note

• te th

that at for Ou for Out-Of Of-Cou County ty trave travel, l, meals meals ar are e no not t reimb eimbursed for ursed for on

• ne d

e day travel ay travel un unless less trave travel b l begins egins befor before 6a e 6am m and and en ends ds af afte ter 8p r 8pm

Technology Procedures

Technology Purchases:

• Laptops,desktops,printers
• media carts
• Apple Products
• DCPS Bids (EMTEC inc.)
• Susan.Quinn@emtecinc.com
• Equipment Ownership
• Equipment Delivery Times

Tom Britton Director DCPS IT Operations brittont@duvalschools.org

Title II, Part A

Supporting Effective Instruction

Tit itle II, II, Part A Overview

• Purpose of Title II Funds
• Eligibility
• Required and Authorized Use of Funds
• Appropriate Professional Development

Activities

• Allocations
• Supplement, Not Supplant
• Next Steps

Purpose of Title II Funds

The primary purpose of Title II, Part A is to enhance the quality of teaching and principal leadership in order to improve student achievement.

Who is eligible for Title II, Part A?

• Teachers, principals, and other school leaders
• The term ‘school leader’ means a principal, assistant

principal, or other individual who is— ‘‘(A) an employee or officer of an elementary school or secondary school, or other entity

• perating an elementary school or secondary school; and

‘‘(B) responsible for the daily instructional leadership and managerial operations in the elementary school or secondary school building.’’

Who is eligible for Title II, Part A?

• Every teacher, principal, and other school leader in the

school district is eligible to receive services as a result of Title II, Part A funding.

• Title I status has no impact on whether or not teachers

in a school may receive Title II, Part A services.

• Some authorized uses of funds also include other types
• f school and district personnel.

Authorized Use of Funds

Required Uses of Funds

According to ESSA, the purpose of Title II, Part A is to provide grants to State Educational Agencies and subgrants to Local Educational Agencies to: 1) increase student achievement consistent with challenging State academic standards; 2) improve the quality and effectiveness of teachers, principals, and other school leaders; 3) increase the number of teachers, principals, and other school leaders who are effective in improving student academic achievement in schools; and 4) provide low-income and minority students greater access to effective teachers, principals, and other school leaders ESSA section 2001

Required Uses of Funds

• The programs and activities described –
• SH

SHALL be in accordance with the purpose of this title

• SH

SHALL address the learning needs of all students, including children with disabilities, English learners and gifted and talented students.

• The programs and activities described –
• MAY

include, among other programs and activities, [the items included in the authorized uses of funds document].

• ESSA section 2103(b)

Authorized Uses of Funds

• There are sixteen different ways Local Educational

Agencies (LEAs) may use Title II, Part A funds.

• LEAs are not required to use all sixteen.
• All uses of funds must align with the “purpose” and

intent of Title II, Part A, discussed in earlier slides and provided on the Authorized Use of Funds handout.

• NOTE – The only Authorized Use of Funds Private Schools

do not have access to are Class Size and any activity including salaries per the FDOE.

Appropriate Professional Development Activities

Types of Activities:

• Evaluation and Support System for Teachers
• Initiatives to assist in recruiting, hiring and

retaining effective teachers

• Hiring a Professional Development Consultant
• Web-Based Course/License
• Travel for Professional Development
• Stipends for Professional Development

Unauthorized Uses of Funds

• Materials for use in classroom with students.
• Software licenses or online subscriptions used in the

classroom with students.

• Any activity unrelated to recruitment, professional

development, or retention of teachers/leaders.

• Student field trips

Unauthorized Uses of Funds

• Other unauthorized uses of funds include but is not

limited to:

• Entertainment
• End of year celebrations
• Incentives and Gift Cards
• Furniture
• Tuition
• Dues to organizations, federations or societies for personal

benefit

• Decorations
• Advertisement
• Promotional marketing items

Reasonable, Allowable, Necessary and Allocable

Allowable

Does the cost comply with local, state, and federal laws, regulations, and policies?

Reasonable

Can the activity

• r transaction

pass the “prudent person” test?

Allocable

How will the cost meet the intent and purposes of the grant project?

Necessary

Is the cost clearly aligned with the grant application and the school plan?

Supplement, Not Supplant

• From the assurances section of this year’s application:
• “The LEA assures that funds received will be used to

supplement and, to the extent practical, increase the level of funds that would be made available from nonfederal sources; in no case will such funds be used to supplant funds from nonfederal sources, in accordance with section 2301.”

Supplement, Not Supplant

• ESSA SEC. 2301:
• ‘‘Funds made available under this title shall be used to

supplement, and not supplant, non-Federal funds that would otherwise be used for activities authorized under this title.”

Supplement, Not Supplant

• Page D-23 in Greenbook
• In accordance with program-specific authorizing laws and

regulations implementing those laws, federal funds must generally be used to increase, to the extent practical, the level of nonfederal funds that would be available in the absence of federal funds, and in no case to replace these nonfederal funds

• Title II, Part A funds cannot be used to replace, or off-set,

state and local investments in education.

How do I know if I am supplanting?

• Is this expense something that, in the past, was

paid with general revenue, state funds, or local funds?

• If Title II, Part A funds were to go away completely,

would the school continue to funds this activity using other revenue sources?

• Is the school using Title II, Part A funds to provide

something that is required by local, state law or policy, or other federal law?

• If the answer is “YES” then supplanting may be
• ccurring. If you are unsure, we can look at it

together.

Allocations

• LEAs are required to provide educational services and
• ther benefits for private school children, teachers and
• ther educational personnel, equitable in comparison to

services and other benefits for public school children, teachers and other educational personnel.

• The allocation is based on a per pupil formula, the amount

available is for all public and private school students enrolled in a participating private elementary and secondary school serviced by the LEA, regardless of the student’s residency

Allocation Changes

Changes in allocation from year to year depend on:

• The budget awarded to Florida after the national allocation

calculation

• Any change in the number of students enrolled in the LEA
• Any change in the number of poverty status students

enrolled in the LEA

Allocations (Title II & IV Part A)

Example of formula to Determine Amount for Title II, Part A Equitable Services

• A. Number of Students
• A1. LEA Enrollment

900

• A2. Participating Private School Enrollment

100

• A3. Total Enrollment = A1 + A2

1000

• B. Title II, Part A Allocation
• B1. Total LEA Allocation

$1,000,000

• B2. Administrative Costs (for public and private school programs)

$50,000

• B3. LEA Allocation Minus Admin Costs = B1 – B2

$950,000

• C. Per Pupil Rate
• C1. B3 divided by A3

$950

• D. Equitable Services

Amount LEA must reserve for equitable services for private school teachers and

• ther educational personnel = A2 x C1

$95,000

Carry-Forward

• Occasionally, there may be circumstances where an LEA is

unable to obligate all funds within the required timeframe in a responsible manner

• Example:
• Natural disaster that delays services for both public and

private schools students

• Otherwise, ALL funds should be expended in the year it is

provided according to FDOE

Title II & Title IV Enrollment Process

• Late Fall/Winter
• Start the consultation process for the upcoming school year
• Submit an Intent to Participate Form
• Submit a Date Certain Enrollment Form - Survey 3 in February
• Spring
• Continue the consultation process
• Submit a current copy of your school’s non-profit status
• Submit a signed copy of the Affirmation of Consultation Meeting Form
• Submit a copy of your School’s Title II Plan and Budget by the end of May
• Summer
• Finalize and Begin Activities for the school year; activities are included in the LEA

plan

• LEA will receive 25% advance allocation and private schools will have access to 25%
• f their allocation

*All requested forms must be submitted in order to begin participation in activities under Title II, Part A

Consultation

• Consultation is ongoing in many different formats:
• Face to Face Meetings
• Webinars
• Emails
• Consultation Meetings
• Newsletters
• Phone Calls

Questions from the survey

• How come our Title 2A and 4B plans are sometimes

reviewed by different people who are giving us different information? Why are our purchases not made within the time that the quote is good?

• Some examples of successful Title II forms, approved

expenditures, etc. Thank you ALL for everything you do!! Y'all rock!

Questions from the survey

• The process for getting proposals and invoicing from

vendors.

• How the process for Title II and Title IV plans can be

streamlined so that we can receive the materials in a reasonable amount of time.

• Samples of PD plans
• More training on how to use Title II funds for private
• schools. Examples.

Activities and Next Steps

• ALL items MUST be on an APPROVED PLAN first…
• Professional Development Consultant – (site based)
• Requires a contract, 4-6 weeks, must complete a contract process, goes

through the legal or policy and compliance department and requires the signature of the Superintendent

• Web Based Course
• Purchased through the district, school must have a quote, the period should

be in the period of the grant project, the item should be on the approved plan, the district would use the approved plan to place the order for the school, then the processing would occur

Activities and Next Steps

• Travel for Professional Development
• The activity should be included on the approved plan with the

individuals who are going to attend the activity, the activity should align with the days etc., pre-travel approval should match, vendor applications have to be completed and approved for all travelers, that is processed, the travel is then approved, and other processes carried

• ut, etc.
• Technology purchases/Purchase of Instructional

Materials/Supplies

• Purchased through the district, school must have a quote, the period

should be in the period of the grant project, the item should be on the approved plan, the district would use the approved plan to place the

• rder for the school, then the processing would occur

Questions

Title II, Part A Contacts

Nicole Micheau, Executive Director Winifred Robinson, Specialist Sarah Wainright, Support Technician 904-390-2123 title2private@duvalschools.org Nicolle Tanner State Ombudsman for Equitable Services Nicolle.Tanner@fldoe.org

850-245-9349

TITLE I PART A: Improving Basic Programs Operated By Local Educational Agencies (LEAs)

Latosha Norman, Title I & Title II Specialist (904) 390-2636

TITLE I OVERVIEW

• The Purpose of Title I
• Title I Eligibility Process
• Income Determination Form
• Title I Parent Consent
• Title I Referral Process
• Title I Service Delivery Plan
• Title I Property
• Ongoing Communication
• Questions and Concerns

THE PURPOSE OF TITLE I

The purpose of Title I, Part A is to provide all children significant

• pportunity to receive a fair,

equitable, and high-quality education, and to close educational achievement gaps.

ELIGIBILITY REQUIREMENTS

TITLE I ELIGIBILITY

• A private school must have students

enrolled the current school year in order to participate in the Title I program for the upcoming school year.

• The private school must be a not-for-

profit organization.

• Income Eligibility must be verified to

generate funds for private schools participating in the Title I program.

• Student must reside in a public school

Title I attendance zone.

• Student must have an academic need in

reading and/or math.

• Student must be ages 5 -17, grades K-

12 (cannot be 18 years old prior to the 1st day of school).

INCOME DETERMINATION PROCESS

• The Income Determination Form is

used to generate funding for private schools participating in Title I services.

• Families who have students in

grades K-12 enrolled at the private school must complete the form in its entirety.

• We use the income level of parents

in the current school year (2018- 2019) to determine next year’s funding for the 2019-2020 school year.

INCOME DETERMINATION PROCESS

• This information is kept confidential.
• The Income Determination Form does not

request the names of family members in the household.

• It only requests the home address, name of

private school, and grade levels of all children living in that household and attending that school between K-12 grade.

TITLE I PARENT CONSENT FORM

• Parent/guardian must complete

the form before the referral process can begin.

• This form is provided to the Title

I office along with the student’s Title I referral.

• The student cannot be

approved for services until the Title I office receives the parent consent form.

TITLE I REFERRAL PROCESS

• Private school administrator or classroom

teacher must complete the referral form for student in need of services.

• Referral must be completed prior to

students receiving Title I services.

• Referral is submitted to Title I office for

approval.

• Student can receive services in reading

and/or math.

• Once approved and parent consent form
• n file, student can begin Title I services

SERVICE DELIVERY PLAN

• Designing and Delivering

Services

• The Title I Service Delivery

Plan is developed in consultation with the private schools’ administrators or principals.

• This is agreed upon prior to

services starting for the new school year.

TITLE I PROPERTY

• All inventory must be labeled “Property of DCPS Title I”
• All inventory must be kept in a secured location at the school.
• Only students who are participating in the Title I program may have access to

the equipment.

• All equipment and supplies remain the property of Title I and will be removed

when a private school no longer participates in the Title I program.

• If a school no longer wants the equipment, an Equipment Transfer Form

(ETF) must be completed and the school must make arrangements with Asset Management to retrieve the equipment. One of the Title I Specialists working with private schools will be copied on that email.

ONGOING COMMUNICATION

• Consultation is ongoing in many different formats:
• Spring Federal Titles Program Meeting - March
• Webinars
• Emails
• Consultation Meetings
• Newsletters
• Phone Calls
• Specialists meet with principals and/or

administrators at a minimum of twice per school year.

QUESTIONS

Title I Contacts Niki Micheau, Executive Director Latosha Norman, Specialist Carla Brown, Administrative Specialist (904)390-2123 FLDOE Ombudsman Nicolle Tanner Nicolle.Tanner@fldoe.org

850-245-9349

CONTACT and RESOURCE INFORMATION

• Federal Programs Office: 390-2123
• Fax Number: 390-2634
• Email: title1private@duvalschools.org
• Website: http://www.duvalschools.org/federalprograms
• Address: Duval County Public Schools

1701 Prudential Drive, Room 406 Jacksonville, Florida 32207