Presentation to the Education Subcommittee of the Joint Committee on - - PowerPoint PPT Presentation

Presentation to the Education Subcommittee

• f the Joint Committee on Ways and Means

2011-13 Governor’s Balanced Budget (GBB) March 14, 2011

1

I. 2011 -13 Governor’s Balanced Budget Overview Slides 3-9 II. Program Prioritization Overview Slides 10-12

• III. 2011-13 Operations & General Fund Budget Reductions Slides 13-29

IV. Appendix 1: Organizational Overview Slides 30-38 V. Appendix 2: Policy Option Packages (Detail) Slides 39-44 VI. Appendix 3: Program Prioritization List (Summarized) Slides 45-48

• VII. Appendix 4: Additional Budget Information Slides 49-58
• VIII. Appendix 5: Performance Measures Slides 59-63

2

General Fund $5,281,669,587 77.1% Federal Funds-Limited $722,225,628 10.5% Federal Funds-Non Limited $285,380,254 4.2% Other Funds-Limited $47,585,138 0.7% Lottery Funds $427,416,330 6.3% Other Funds-Non Limited $84,024,055 1.2%

$6.85 Billion All Funds

(by Fund Type)

Overall, the 2011-13 GBB is a 9% reduction from the 2009-11 LAB (as of January 2011), but reductions vary widely among programs.

Positions 385 FTE 365.40

3

School Funding $5,557,623,124 81.1% Common School Fund $78,752,888 1.1% Debt Service $57,962,405 0.8% Department Operations $120,288,094 1.8% Special Schools $17,322,556 0.3% Youth Corrections $11,482,052 0.2% Grant-in-Aid $1,004,869,873 14.7%

2011- 13 Governor’s Balanced Budget $6.85 Billion All Funds

(by Program Area)

4

In general, the Governor’s budget: 1) implements a 5.5% across-the-board reduction in the current service level (CSL) budget for personal services; 2) eliminates inflation adjustments from the CSL budget; 3) continues most June 2010 allotment reductions; and 4) does not fund any policy option packages (POPs) supported by an increase in General Fund. Funds Department Operations at $120.3 million Total Funds. Reduces the Operations General Fund CSL budget by $3.6 million, using agency-submitted reduction options, and continues $1.1 million in June 2010 allotment reductions.

• With other CSL reductions such as the elimination of inflation and the 5.5% reduction in

personal services, these adjustments put the General Fund budget for Operations at 18% below its CSL budget.

5

Does not include a proposed fee increase for private career schools or a related POP for staffing this program. Removes the Early Childhood Section from ODE and moves it to the Early Learning Council.

• Transfers $2.4 million Total Funds and 10 positions from Operations.
• Transfers $235.9 million General Fund and $43.8 million in Federal Funds expenditure

authority from Grant-in-Aid for early childhood grants (Oregon Pre-Kindergarten and Early Intervention/Early Childhood Special Education). Reduces the budget by $9.5 million Other Funds for the Youth Corrections Education Program due to the anticipated loss of 425 beds in the budget for the Oregon Youth Authority. Removes $2.7 million in General Fund support for the Blind and Visually Impaired Student Fund, assuming its share of the proceeds from the sale of the Oregon School for the Blind (OSB) property - along with the Fund's carryover balance - will provide sufficient resources for the Fund in 2011-13.

6

Funds the Oregon School for the Deaf (OSD) at $14.3 million Total Funds, about a 12% increase over its 2009-11 budget. OSD's General Fund support is increased by 11%.

• Upon closure of OSB, OSB staff with more seniority relocated at OSD and displaced

staff with less seniority. The higher salaries for the more senior staff are reflected in the 2011-13 budget. Continues some June 2010 allotment reductions for OSD ($0.9 million) but makes no

• ther reductions other than the standard reductions for inflation and personal services.

Funds the POP for deferred maintenance at OSD, not with General Fund as requested but with proceeds from the sale of the OSB property.

7

Reduces General Fund grants for regional, hospital education, and long-term care and treatment education programs by 18% and for mentoring, physical education, connectivity, and student leadership centers by 25%. Funds the State School Fund at $5.558 billion (includes $1.4 million for local

• ption matching grants).

Does not include "carve-outs“ from the State School Fund for business practices audits and the 10th grade assessment contract. Continues Oregon Virtual School District funding at $1.8 million (out of the State School Fund).

8

• Policy Option Package 105 – Oregon School for the Deaf Deferred Maintenance

Projects ($455,000 Other Funds)

• Policy Option Package 109 – Child Nutrition Program ($581,370 Federal Funds

and 4 positions)

• Policy Option Package 110 – Department Operations Position “Clean-up” ($0

and 2 positions)

• Policy Option Package 114 – Office of Student Learning and Partnership

Position Reclass ($388 Other Funds)

• Policy Option Package 501 – Early Learning Council (refer to slide #6)
• See Appendix 2 for more detail.

9

Program Prioritization Overview

10

• ODE considered its mission, goals and priorities in developing its budget for

2011-13.

• Although it did not include a specific stakeholder involvement phase during

the budget process, it considered the prior and ongoing input of numerous stakeholder groups and advisory groups when developing the budget.

• See Appendix 3 for the program prioritization list (summarized).

11

The agency’s goals and priorities, which align with the State Board’s, include:



College and career ready standards, with a focus on literacy at every level.



Effective early childhood education programs.



Closing the achievement gap, with a focus on improving low‐performing schools.



Teacher and administrator effectiveness. The agency and the State Board of Education focus on helping districts achieve local and statewide goals and priorities by:



Developing policies and standards.



Providing accurate assessment and timely data to inform instruction.



Training teachers on how to use data effectively.



Administering numerous state and federal grants, including regional and special programs.



Efficient and effective department operations.



Identifying and promoting evidence-based practices and supporting district implementation.

12

2011-13 Operations & General Fund Budget Reductions

13

General Fund $34.0 Million 28% Other Funds Limited $14.5 Million 12% Other Funds Nonlimited $5.3 Million 5% Federal Funds $66.5 Million 55%

264 Positions 259.59 FTE

14

Personal Services 50% State Government Service Charges and Rent 7% Special Payments 2% Capital Outlay 1% Other Services and Supplies 10% Professional Services 30%

15

16

Office Main Functions Office of Assessment and Information Services (OAIS)

• Development and administration of state’s student assessment system,

including assessment of essential skills required by the Oregon Diploma;

• Technology services for external/internal customers;
• Data management for required state and federal reporting, including

accurate and timely reporting of student performance data;

• State longitudinal data systems grant management

Office of Educational Improvement and Innovation (EII)

• Setting of state academic content standards;
• Administration of over 20 federal grants;
• Administration of special programs such as charter schools, alternative

education, and private K-12 school registration;

• Implementation of the state’s literacy framework;
• Support for low-performing schools, educator effectiveness and Oregon

Diploma Office of Student Learning and Partnerships (SLP)

• Administration of contracts for special education programs, such as the

Youth Corrections Education, Long-Term Care and Treatment, Hospital, Regional, and Early Childhood programs;

• Administration of federal special education and student health grants,

including performance and compliance reviews as well as technical assistance and dispute resolution;

• Statewide support for evidence-based education practices

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Office Main Functions Office of the Superintendent of Public Instruction (OSPI)

• Leadership, including promotion and support of district best practices;
• Communications with education partners, the public, policymakers, and

national organizations;

• Coordination of legal affairs, including administrative hearings and other

appeals;

• Administration of the Fair Dismissal Appeals Board;
• Support to the State Board, including policy and rule adoption;
• Development and administration of the Oregon Virtual School District;
• Administration of federal and state nutrition programs

Office of Finance and Administration (OFA)

• Administration of the State School Fund;
• Administration of the federal State Fiscal Stabilization Fund and Education

Jobs Fund grants;

• Central agency oversight for implementation of the American Recovery and

Reinvestment reporting requirements;

• Fingerprinting and background checks of certain school district personnel

and volunteers;

• Bus driver training and certification (pupil transportation program);
• Business services (accounting, payroll, procurement, human resources,

budgeting)

18

Office General Fund Reduction (Package O90)* Summary Description (Not intended to

be an exhaustive list; see slides 19-24 for detail and impact)

Office of the Superintendent of Public Instruction (OSPI) $0.23 million Reductions in State Board support, dues to professional organizations, communications work, legal work supported by General Fund Office of Assessment and Information Services (OAIS, also uses acronyms of TIRM and ASSESS) $2.31 million Reductions in payments to regional data warehouses, payments to partner

• rganizations for services, availability of

technology staff to work on non-federal projects Office of Educational Improvement and Innovation (EII) $0.42 million Reductions in work on academic content areas, low-performing schools (non- federal support), Educator Professional Development Commission, Division 22 compliance, technical assistance to schools, private P-K school registration Office of Student Learning and Partnerships (SLP) $0.1 million Reductions in liaison services to Native Tribes, full-day kindergarten work, promotion and support of evidence-based practices Office of Finance and Administration (OFA) $0.45 million Reductions in accounting services, facilities support to other offices, and employee (human resources)services

* Not including statewide reductions in personal services and inflation allowance; numbers do not add to total due to rounding

19

Rank

• Prgm. or

Activity Initials Program Unit/Activity Description GF Impact of Reduction on Services (Organizational Capacity), Customers and Outcomes Taken in 2011-13 GBB? 1 EII Staff development 20,000 $ Eliminates support for staff development of expertise to assist districts and other customers Y 2 EII GED 35,000 No impact--vendor cost reduction Y 3 All offices Vacancy Savings 752,848 Assumes vacancies will be held for 60 days, but in some cases this may not be viable since some may be mission-critical; vacancy will result in slower hiring time; reduced staff coverage during other staff absences; affects other offices' abilities to carry out missions by not hiring timely; reduces support for world languages Y 4 EII Office Operations 82,418 Reduces travel and other non-personal services expenditures Y 5 ASSESS Item Writing Expenditures 100,000 Reduces quality and validity of assessment and increases security risk due to item exposure Y 6 OFA Charge to State School Fund for federal State Fiscal Stabilization Fund and Ed Jobs work 100,000 Reduces state funding for schools; impact indeterminate but would help ensure federal funds are spent appropriately and do not have to be repaid N 7 OFA Charge to State School Fund for share of Budget and Management assessment 400,000 Reduces state funding for schools; impact indeterminate N

20

Rank

• Prgm. or

Activity Initials Program Unit/Activity Description GF Impact of Reduction on Services (Organizational Capacity), Customers and Outcomes Taken in 2011-13 GBB? 8 TIRM Staff reassignment of work to State Longitudinal Data Systems Grant (SLDS) 300,000 Reduces ability to make enhancements to internal applications; delays turnaround of low-priority projects; creates funding cliff for 2013-15. Specific impacted internal applications which would be delayed or suspended are Timekeeping, Grants Management, Budget Reporting System, and Contract Management System. Y 9 EII SB 443-Professional Development Task Force 130,000 Eliminates support for the work of the professional development commission (SB443) Y 10 TIRM Regional data warehouse payments 100,000 Delays return on KIDS investment; reduces district/ESD personnel dedicated to data warehousing and consolidation work. This is the equivalent of .15 FTE at each regional data warehouse. Y 11 TIRM Education Enterprise Steering Committee (EESC) Dues 100,000 Eliminates a portion of one position and impacts work in critical area of school improvement, technology or scaling up; delays the integration of PK-20 educational services Y 12 OSPI Dues to Partner Organizations 20,000 Reduce dues to industry organizations. Organizations include but are not limited to: The Council of Chief State School Officers (CCSSO), Confederation of Oregon School Administrators (COSA), National Association of State Boards of Education. Reduces benefits to agency from research, collaboration, and partnering with these agencies. Y

21 Rank

• Prgm. or

Activity Initials Program Unit/Activity Description GF Impact of Reduction on Services (Organizational Capacity), Customers and Outcomes Taken in 2011-13 GBB? 13 SLP Early Childhood (Kindergarten) 45,965 Eliminates support for the early childhood initiative of full-day kindergarten. This position is shifted to IDEA work with Response to Intervention and county contact work. Y 14 SLP Early Childhood (OR Pre- Kindergarten Services and Supplies) 36,071 Reduces oversight of OPK programs including capacity to support OPK programs through technical assistance, purchase of needed materials (including curricula, outcome reporting software), supplies and health/safety up-grades Y 15 EII Position Fund Shift 34,383 Eliminates support for tracking of required Division 22 annual school district assurances submissions required by law and administrative support for the implementation of the diploma. This is .40 FTE of an Office Specialist position. Y 16 EII Position Fund Shift 9,581 Eliminates an EII regional liaison that provide technical assistance to school district and parents. Fewer opportunities to mediate parent/district issues before they become adversarial. Little or no support to regional stakeholders regarding OARs, complaint procedures, state and federal policy. Reduces the communication and collaborative problem solving between ODE and constituents. Y 17 EII Staff Travel 20,000 Reduces travel for EII staff to provide technical assistance. Y 18 EII Position Fund Shift 76,655 Eliminates support to private K-12 school registration and complaint process. SB 26 will eliminate the option for private elementary or secondary schools to be registered with the Department of Education. Y

22 Rank

• Prgm. or

Activity Initials Program Unit/Activity Description GF Impact of Reduction on Services (Organizational Capacity), Customers and Outcomes Taken in 2011-13 GBB? 19 OSPI Position Fund Shift 94,500 Shift some of the support of a position to federal

• funds. Communications work at ODE benefits all of the
• ffices and fund types and we believe that we could

justify federal funds to support some of these efforts. Y 20 SLP Monitoring Systems and Coordination (Indian Education) 12,251 Eliminates agency liaison to Native tribes. This action will shift responsibility for these duties to other staff. The FTE associated with this cut will be shifted to federal IDEA funds and the person in the position will increase time spent on IDEA Dispute Resolution and monitoring activities. Y 21 OSPI State Board support 25,000 Reduces number of board meetings and impact the decision making process. We may shift to more phone and web-based meetings to continue work of the State Board. Y 22 OSPI Fund shift legal staff 94,500 Shifts position to federal and other funds, thereby reducing flexibility in the use of those funds. Makes this position, in part, more of an enterprise function, charging offices for a portion of the work done. Y 23 TIRM Staff reassignment of work to SLDS Grant 300,000 Eliminates ability to make enhancements to internal applications identified in item #9 above and reduces ability to make enhancements to data collections and

• ther external systems; delays turnaround of low and

medium priority approved projects. Creates funding cliff for 2013-15. Y 24 TIRM EESC Dues 100,000 Eliminates a portion of one of the EESC director's positions and impacts work in critical area of school improvement, technology or scaling up; delays the integration of PK-20 educational services Y

23

Rank

• Prgm. or

Activity Initials Program Unit/Activity Description GF Impact of Reduction on Services (Organizational Capacity), Customers and Outcomes Taken in 2011-13 GBB? 25 TIRM/OFA Vacancy Savings 298,635 Assumes vacancies will be held for 90 days; in some cases this may not be viable as some may be mission critical and the possibility exists that we don't have vacancy savings; results in reduced customer service, slower turnaround time for payments to vendors, reduced segregation of core, high-risk duties (cash receipts) and potential increased errors in financial record. Y 26 TIRM Regional data warehouse payments 150,000 Delays transition to state reporting using the data warehouse model and reduces district/ESD FTE dedicated to data warehousing and consolidation

• work. This is the equivalent of .35 FTE at each

regional data warehouse. Y 27 ASSESS Item writing expenditures 150,000 Removes innovative (interactive and constructed response) item types from state assessment due to insufficient item bank. This is an activity that has been requested by districts to add value to our system. Y 28 ASSESS Suspension of 4th grade Writing 200,000 Sends inconsistent message to field regarding the importance of writing. Students may be less prepared to graduate from high school. Schools may not be prepared for common core standards, which emphasize writing. This is disruptive to those districts and schools that have built systems that depend on these data. N

24

Rank

• Prgm. or

Activity Initials Program Unit/Activity Description GF Impact of Reduction on Services (Organizational Capacity), Customers and Outcomes Taken in 2011-13 GBB? 29 EII Position Fund Shift 10,840 Eliminates an additional EII regional liaison that provides technical assistance to school district and

• parents. This is .05 FTE of an Education Program
• Specialist. Fewer opportunities to mediate

parent/district issues before they become adversarial. Little or no support to regional stakeholders regarding OARs, complaint procedures, state and federal policy. Reduces the communication and collaborative problem solving between ODE and constituents. Y 30 ASSESS Suspension of 7th grade writing assessment 410,000 Sends inconsistent message to field regarding the importance of writing. Students may be less prepared to graduate from high school. Schools may not be prepared for common core standards, which emphasize writing. This is disruptive to those districts and schools that have built systems that depend on these data. N 31 TIRM Reassignment of staff to work on State Longitudinal Data Systems Grant 453,456 Eliminates ability to make enhancements to all applications and delays turnaround of all approved projects; creates funding cliff for 2013-15. Only mission-critical changes will be made to systems. Y but reduced from $900,000 32 EII Services & Supplies 162,329 S & S dollars that support the FTE being reduced. N

25

Rank

• Prgm. or

Activity Initials Program Unit/Activity Description GF Impact of Reduction on Services (Organizational Capacity), Customers and Outcomes Taken in 2011-13 GBB? 33 EII Position Fund Shift 57,357 Eliminates physical education & health education content area and related duties from ODE. This is .25 FTE of an Education Program specialist who leads the development & implementation of content standards & provides technical assistance to teachers, coaches, athletic directors and administrators on the implementation of OARs and meeting health and PE goals for students. N 34 EII Position Fund Shift

• N

35 EII Position Fund Shift 57,357 Reduces ODE staff support for implementation of new social science content standards. This is .25 FTE of an Education Program Specialist provides technical assistance and guidance to school districts in the ares

• f history, geography, economnics, civics and financial

literacy. N 36 EII Position Fund Shift 22,943 Eliminates staff support for Division 22 technical assistance and response to complaints. This is .10 FTE of Education Program Specialist . This person provides technical assistance to school districts in interpreting OARs, response to parent complaints and completes the analysis of the division 22 assurance reports. N

26 Rank

• Prgm. or

Activity Initials Program Unit/Activity Description GF Impact of Reduction on Services (Organizational Capacity), Customers and Outcomes Taken in 2011-13 GBB? 37 EII Position Fund Shift 115,000 Reduces the ability to monitor districts for compliance, support alternative education programs and address complaints and appeals. Reduces technical assistance in helping teachers and administrators develop and sustain quality programs, identify and use research practices, and develop

• nline and distance learning options for at risk

students. N 38 EII Position Fund Shift 57,357 Eliminates the Arts content area and related duties from ODE. This is .25 FTE of an Education Program Specialist who leads the development & implementation of content standards and assessments and identifying professional development

• pportunities. This person provides technical

assistance to teachers, administrators and numerous arts organizations. N 39 TIRM Discontinuance of E-Rate Coordinator Contract 66,000 Shifts statewide E-Rate coordination work from contractor back to the department and would significantly reduce the level of service delivered to districts relative to the E-Rate program N 40 SLP Early Childhood (Personal Services) 68,500 Temporary workforce reduction and additional reduction to oversight of OPK programs N 41 SLP Special Education (Personal Services) 127,500 Temporary workforce reduction -- negative effect on MOE* N 42 SLP Special Education (Personal Services) 89,000 Switches funding source for some staff from GF to FF -

• negative effect on MOE*

N

27 Rank

• Prgm. or

Activity Initials Program Unit/Activity Description GF Impact of Reduction on Services (Organizational Capacity), Customers and Outcomes Taken in 2011-13 GBB? 43 SLP Special Education (Services and Supplies) 25,071 Reductions to office-related travel, supplies, professional development, and subscriptions and negative effect on MOE* N 44 SLP Interagency Educational Services (Long-Term Care and Treatment 30,000 Reduces oversight and technical assistance to LTCT providers and negative effect on MOE* N 45 TIRM Essential Office 2010 upgrade for agency 24,000 Delays essential Office 2010 upgrade for agency; decreases productivity for all staff and results in increased difficulty exchanging documents with partners using Office 2010 N 46 TIRM Essential OAIS desktop upgrade 50,000 Delays essential upgrade and reduces efficiency and effectiveness of OAIS workforce; also increases risk of downtime and poor data quality N 47 TIRM Data quality and visualization toolset upgrades 24,000 Delays upgrades, resulting in decreased quality of data and functionality of website; reduces ability for partners to use ODE data for decision making or reduces confidence in the validity of those decisions N 48 ASSESS Suspension of 3rd Grade Spanish Reading 26,000 Eliminates return on investment made by ODE and reduces services to ELL students and will impact school and district AYP/Report Card designations N 49 TIRM Suspension of Microsoft Premier Support contract 150,000 Increases risk of extended down time and security breaches; reduces efficiency and effectiveness of OAIS staff N 50 ASSESS Charge to districts for ELPA administration 2,200,000 Current ELPA contract is $2.2m; amount would be carved off of the SSF; effect on districts is varied and indeterminate N

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Rank

• Prgm. or

Activity Initials Program Unit/Activity Description GF Impact of Reduction on Services (Organizational Capacity), Customers and Outcomes Taken in 2011-13 GBB? 51 TIRM Regional data warehouse payments 1,016,000 Halts the exchange of student records between data warehouses and ODE; puts at risk the continued existence of the six regional data warehouses and permanently damages the associated partnerships N 52 EII Position Fund Shift 34,414 Eliminates support to update and maintain the academic content standards website. This is the only database containing academic content standards and tools to assist districts in the implementation of the academic content standards. N 53 ASSESS Suspension of ESD Training and Helpdesk Contracts 825,000 Reduces services to schools and districts that may have rippling consequences; shifts technical and content support to OAIS staff reducing our ability to maintain and improve underlying systems to prevent future issues. OAIS does not have adequate resources to fulfill current service level. Currently the duties of 6 FTE in the field would need to be added to OAIS staffing to maintain essential services to districts. This reduction would affects student-level data collections; create data quality issues; and reduce accuracy, timeliness, and completeness. N

29

Description Office Amount

Reduction for quality assurance budget for KIDS project; can produce gaps in quality of transcript data shared between districts Office of Assessment and Information Services $25,775 Elimination of funds for ensuring technical adequacy of math assessment (math paper and pencil comparability) Office of Assessment and Information Services $20,620 Reduction in budget for second raters (scorers) of writing test in 4th and 7th grades Office of Assessment and Information Services $610,000 Reduction in budget for health and P.E. standards - curriculum work and prevention strategies Office of Educational Improvement and Innovation $43,725 Reduction in budget for development of new arts standards Office of Educational Improvement and Innovation $102,400 Reduction in budget for the Oregon Educator Professional Development Commission Office of Educational Improvement and Innovation $12,034 Reduction in budget for student vision screening program Office of Student Learning and Partnerships $13,884 Management/executive/unrepresented salary freezes and benefits reductions All offices $309,180

30 30

• 197 school districts
• Over 1,300 schools
• 20 education service districts (ESDs)
• Other local service providers
• More than 580,000 students in P-12*
• Approx. 63,000 teachers, administrators & other local employees*
• Oregon Department of Education (ODE)
• State Board of Education

31

*Data for 2009-10; staffing is expressed in terms of FTE

• Consists of seven members appointed by the Governor, the State

Treasurer and the Secretary of State

• Policy-making body with statewide representation
• May serve up to two four-year terms
• Responsible for adopting rules and policy for the general governance of

P-12 and community colleges

• Approves degree programs, funding policies, and strategic direction for

community colleges

• Supported by ODE staff

32

33

• To increase the achievement of all students so that they

can graduate with the knowledge and skills necessary for work and college.

34

Responsibilities include:

• Managing the distribution of the State School Fund.
• With the State Board of Education, adopting rules and policy for the

governance of P-12 schools.

• Ensuring district compliance with federal and state requirements.
• Developing statewide curriculum and content standards.
• Administering the state’s student assessment system.
• Providing leadership and support for the P-12 enterprise.

35

The Department also:

• Operates the Oregon School for the Deaf.
• Provides education services for youth in closed custody through

contracts with local school and education service districts (i.e., the Youth Corrections/Juvenile Detention Education Program).

36

Grant Programs and Services

• Early Intervention/Early Childhood Sp Ed
• Special Education Programs
• Long-Term Care and Treatment Programs
• Hospital Programs
• Regional Programs
• Oregon PreKindergarten
• Nutrition Programs

37

Target Group

• Young children with disabilities
• Children with disabilities
• Children with mental health needs
• Children with disabilities
• Children with disabilities
• At-risk young children
• Children in schools and daycare

programs; adults in care facilities The agency manages about three dozen state and federal grant-in-aid programs totaling over $1 billion. These serve children with specific educational needs.

Grant Programs and Services

• Individuals with Disabilities Education

Act

• Title IA – Grants to local education

agencies

• Title I – Migrant education
• Title II – Teacher quality
• Vocational Education
• Other federal grants

38

Target Group

• Children with disabilities
• Children/schools in poverty
• Children of migrant/seasonal workers
• Teachers
• Students in career/technical programs

(State and federal grant-in-aid programs, cont.)

39

Description: Oregon School for the Deaf Deferred Maintenance Projects This package provides funding to reduce the backlog of deferred maintenance items that are affecting the health, safety, and education of deaf and hard-of-hearing students at the Oregon School for the Deaf. The Governor’s budget funds the package with revenues from the sale of the Oregon School of the Blind (OSB) property rather than from General Fund. House Bill 3687 (2010) directs one-half of the net proceeds from the sale of the OSB property to the Oregon School for the Deaf for these types of

• improvements. On August 10, 2010, the Department of Administrative Services’ Facilities Division

announced the OSB property would be sold to the Salem Hospital for $6 million. The anticipated net proceeds, after all costs of sale are deducted, will be between $5.0 and $5.2 million. Investment : $455,000 Other Funds Performance Measures Affected: No direct link to Key Performance Measures Other Outcomes: Success is measured by the completion of repairs consistent with engineering specifications. It is also measured in terms of a safer environment in which to teach and to learn.

40

Description: Child Nutrition Program This package adds four positions (3.68 FTE) to address workload related to school-based nutrition

• programs. Three of these positions were added as limited duration positions in the current biennium

to cover existing workloads. The package was modified by Package 087 - Personal Services Adjustments. Investment: $581,370 Federal Funds Performance Measures Affected: No direct link to Key Performance Measures Other Outcomes:

• Reduction in USDA findings or discrepancies (Target: by January 2013, no findings)
• Increase in program participation (Target: 1% increase overall; participation of schools participating

in Healthier US School Challenge will increase from 2 to 25 schools)

• Increase in accuracy and timeliness of statistical reports
• Increase in program and nutrition education trainings (Target: by September 2013, over half of the

program sponsors will have received training and technical assistance)

41

Description: Department Operations Position “Clean-up” This package establishes two new positions (2.0 FTE) to eliminate long-standing “double-fills” on current positions; more accurately reflect the cost of the positions; and align the agency’s budget to its actual operations. The positions are funded by reductions in the Services and Supplies budget. The package was modified by Package 087 - Personal Services Adjustments. The package resolves a double- fill in the Office of Finance and Administration’s Financial Services Unit and in the Office of Assessment and Information Services. Investment: $0 Performance Measures Affected: Key Performance Measure #19 – Customer Service Other Outcomes: The agency will continue to provide timely financial reporting, timely assistance to

• ther agency staff and external customers, reduce financial audit adjustments and findings, and

maintain adequate internal controls. The National Assessment of Educational Progress (NAEP) coordinator will ensure continuing compliance with federal regulations and requirements for data.

42

Description: Office of Student Learning and Partnership Position Reclass This package reclassifies four positions in the Office of Student Learning and Partnerships. These positions have been working out of class since before the current biennium. Financing these classifications is accomplished by shifting funds from Services and Supplies accounts. The package was modified by Package 087 - Personal Services Adjustment. Investment: $388 Other Funds Performance Measures Affected: No direct link to Key Performance Measures Other Outcomes: The agency will continue to provide timely and accurate special education data to the federal government, other offices in the agency, and the public. The primary measurement for timely and accurate data is reflected in the State Performance Plan/Annual Performance Report submitted each February to the U.S. Department of Education’s Office of Special Education Programs. Other measures include timely release of the special education count and special education report cards.

43

Description: Early Learning Council The package removes 10 positions (10.0 FTE) from Department Operations for early childhood programs (Early Intervention/Early Childhood Special Education and Oregon PreKindergarten), with a reduction in budgeted expenditures of $2,367,691 ($1,091,063 General Fund; $95,063 Other Funds; and $1,181,565 Federal Funds) for the establishment of the Early Learning Council (ELC) (Senate Bill 5504). In addition, the package reduces the Grant-in-Aid budget by $235,868,017 General Fund and $43,759,004 Federal Funds limitation, for a total reduction in Grant-in-Aid of $279,627,021 to reflect the transfer of the programs to the ELC. Investment: None in the Oregon Department of Education; this package moves positions and federal and state dollars to the Early Learning Council. Performance Measures Affected: Currently the Department has two Key Performance Measures tied to the Oregon PreKindergarten Program: #1 Access to PreKindergarten and #2 Kindergarten Readiness.

44

45

46

Program/Activity Amount in Governor’s Budget ($s from all fund sources)

• 1. State School Fund, Local Option, and Common School

Fund Grants $5.556 billion, $1.4 million, and $78.8 million (respectively)

• 2. OR PreKindergarten Grants

$0 – moved to Early Learning Council

• 3. Early Intervention/Early Childhood Special Education

Grants $0 – moved to Early Learning Council

• 4. Regional Program Grants for Children with Low-

incidence Disabilities $56.7 million

• 5. Hospital Program Grants

$3.7 million

• 6. Long-Term Care and Treatment Program Grants

$28.8 million

• 7. Teacher/Administrator Mentoring Grant

$3.9 million 8./9.State Nutrition Program Grants $2.6 million

47

Program/Activity $ Amount in Governor’s Budget

• 10. Student Leadership Center Grants

$0.4 million

• 11. Connectivity Grants

$0.5 million

• 12. Title IA Low-income Grants

$254.4 million

• 13. Other (Federal) Nutrition Grants

$285.4 million

• 14. Individuals with Disabilities Education Act Grants

$180.3 million

• 15. Teacher Quality Grants

$55.9 million

• 16. Vocational Education Grants

$27.6 million

• 17. Migrant Education Grants

$21.8 million

• 18. Drug and Alcohol Title IV Grants

$1.7 million

• 19. Innovative Education Grants

$1.4 million

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Program/Activity $ Amount in Governor’s Budget

• 20. Even Start Literacy Grants

$1.4 million

• 21. Physical Education Grants

$0.4 million

• 22. Other Federal Grant Programs

$93.2 million

• 23. Blind and Visually Impaired Student Fund

$3 million

• 24. Oregon School for the Deaf

$14.3 million

• 25. Youth Corrections/Juvenile Detention Education

Program $11.5 million

• 26. to 31. Agency Operations categorized and

prioritized as follows: accountability, data management, assessment, leadership, school readiness, student success $120.3 million Note: Does not include debt service per budget instructions.

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Budget drivers and challenges include:

• Mandated student testing under federal and state laws.
• Continuing demands for data collection, analysis and reporting with the goal of

increasing student achievement.

• Increased expectations for student achievement.
• Requirements attached to federal funds received from the U.S. Department of

Education.

• Caseload increases in special education and other programs.
• Changes in student demographics.
• Budget reductions, furloughs affecting operations.

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51

Biennium General Fund Other Funds Federal Funds All Fund Types FTE 1999-2001 Actuals 42,682,787 $ 9,693,902 $ 22,368,494 $ 74,745,183 $ 259.06 2001-03 Actuals 34,814,836 $ 14,275,852 $ 27,690,596 $ 76,781,284 $ 269.06 2003-05 Actuals 34,405,543 $ 10,542,396 $ 32,149,820 $ 77,097,759 $ 259.68 2005-07 Actuals 34,460,859 $ 14,050,290 $ 45,392,227 $ 93,903,376 $ 260.27 2007-09 Actuals 47,008,798 $ 15,193,680 $ 46,357,560 $ 108,560,038 $ 273.74 2009-11 Estimated 35,795,572 $ 20,215,394 $ 50,000,000 $ 106,010,966 $ 265.70 2009-11 Legislatively Approved Budget 35,795,572 $ 20,215,394 $ 65,645,579 $ 121,656,545 $ 265.70 2011-13 Governor's Balanced Budget 34,031,784 $ 19,778,256 $ 66,478,054 $ 120,288,094 $ 259.59

Notes: 2007-09 Actuals: General Fund includes $4,996,081 in start-up costs for the Oregon Educator Benefits Board. This funding is a pass- through of dollars to the Department of Administrative Services; it is not an ODE program. 2009-11 Legislatively Approved Budget: Includes the Governor's June and September allotment reductions and December 2010 Emergency Board actions. Estimated federal expenditures are around $50 million; limitation is roughly $66 million.

52 $- $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 $40,000,000 $45,000,000 $50,000,000 1999-2001 Actuals 2001-03 Actuals 2003-05 Actuals 2005-07 Actuals 2007-09 Actuals 2009-11 Estimated 2009-11 Legislatively Approved Budget 2011-13 Governor's Balanced Budget

53 0.00 50.00 100.00 150.00 200.00 250.00 300.00 1999-2001 Actuals 2001-03 Actuals 2003-05 Actuals 2005-07 Actuals 2007-09 Actuals 2009-11 Estimated 2009-11 Legislatively Approved Budget 2011-13 Governor's Balanced Budget

FTE

54 $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000 1999-2001 Actuals 2001-03 Actuals 2003-05 Actuals 2005-07 Actuals 2007-09 Actuals 2009-11 Legislatively Approved Budget 2011-13 Governor's Balanced Budget

All Fu ll Fund T d Type pes

55 0.00 20.00 40.00 60.00 80.00 100.00 120.00 140.00 1999-2001 Actuals 2001-03 Actuals 2003-05 Actuals 2005-07 Actuals 2007-09 Actuals 2009-11 Legislatively Approved Budget 2011-13 Governor's Balanced Budget FTE Student Count

56 $- $10,000.00 $20,000.00 $30,000.00 $40,000.00 $50,000.00 $60,000.00 $70,000.00 $80,000.00 1999-2001 Actuals 2001-03 Actuals 2003-05 Actuals 2005-07 Actuals 2007-09 Actuals 2009-11 Legislatively Approved Budget 2011-13 Governor's Balanced Budget

Average A Annua nnual C Cos

• st P

t Per Stud tudent

$69,021 $65,082 $61,337 $58,792 $46,611 $53,449 $50,534

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Program Current Service Level In 2011-13 Governor's Budget NOTES on Governor's Budget Early Intervention/Early Childhood Special Education 123,842,228 $ $0 moved to ELC OR Head Start Prekindergarten 112,725,087 $ $0 moved to ELC Breakfast/Nutrition Programs 2,567,332 $ $2,567,332 0% reduction from CSL Regional Programs 32,631,822 $ $26,758,094 18% reduction from CSL Long-term Care and Treatment Programs 18,650,229 $ $15,293,188 18% reduction from CSL Hospital Programs 1,612,209 $ $1,322,012 18% reduction from CSL Teacher/Administrator Mentoring 5,191,680 $ $3,893,760 25% reduction from CSL Connectivity 651,183 $ $488,387 25% reduction from CSL Student Leadership Centers 512,000 $ $384,000 25% reduction from CSL Physical Education 512,000 $ $384,000 25% reduction from CSL TOTAL 298,895,770 $ $51,090,773

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(Based on 2011-13 GBB)

Child Nutrition $285.38 Million NCLB $416.78 Million Advanced Placement $1.12 Million Perkins $27.6 Million Learn and Serve $0.43 Million Other Grants $3.45 Million IDEA $203.79 Million

59

ODE uses a variety of measures to gauge its performance, including:

• Key performance measures approved by the Legislature.
• Internal management and accountability reports.
• Audit and review findings – federal and state.
• Feedback from partners and stakeholders.

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Student Success Quality Schools Accountable Systems Kindergarten readiness (2 KPMs) High-performing schools (2 KPMs) Business operations (3 KPMs) Student achievement (2 KPMs) Closing the achievement gap (2 KPMs) Customer service (1 KPM) Graduation and next steps (2 KPMs) Safe and healthy environments (3 KPMs) Qualified workforce (2 KPMs)

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1. ACCESS TO PRE-KINDERGARTEN—Percentage of eligible children receiving Head Start / Oregon Pre-Kindergarten services 2. KINDERGARTEN READINESS— Percentage of kindergarten children demonstrating readiness criteria 3. STUDENT ACHIEVEMENT— Percentage of students meeting or exceeding statewide academic performance standards in 3rd and 8th grade reading and math 4. STUDENT GROWTH: Percent of students meeting growth targets on statewide assessments 5. HIGH SCHOOL GRADUATION—Percentage of secondary students who graduate, drop out or

• therwise finish PK-12 education (four separate metrics)

6. COLLEGE READINESS - Success rate, participation rate, and second year persistence rate of Oregon PK-12 students into post-secondary institutions 7. SCHOOLS AND DISTRICTS MEETING AYP—Number and percentage of schools and districts that meet Adequate Yearly Progress (AYP) criteria 8. LOW-PERFORMING SCHOOLS IMPROVE - Percentage of low-performing schools that improve

• ver time based on Adequate Yearly Progress (AYP) guidelines

9. SCHOOLS CLOSING THE ACHIEVEMENT GAP—Number and percentage of schools closing the academic achievement gap

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• 10. SCHOOLS OFFERING ADVANCED COURSES—Number and percentage of schools offering

advanced courses

• 11. SUSPENSION, EXPULSION, AND TRUANCY—Number of suspension, expulsion, and truancy

incidents, disaggregated by incident type

• 12. SAFE SCHOOLS—Number of schools identified as persistently dangerous or on the “watch list”
• 13. BUS SAFETY—Number of bus accidents, severity of accident, and who was at fault, compared

to a similar state and the national average

• 14. HIGHLY QUALIFIED TEACHERS - Percentage of core academic classes taught by highly

qualified teachers

• 15. MINORITY STAFF—Number and percentage of schools increasing or maintaining a high

percentage of minority staff (Shared Measure with Teaching Standards Practices Commission and OUS)

• 16. TIMELY ASSESSMENTS AND ASSESSMENT RESULTS—Number and percentage of statewide

assessment and statewide assessment results provided to districts on time

• 17. ON-TIME TECHNICAL PROJECTS—Number and percentage of technology projects met on

schedule

• 18. TIMELY PUBLIC REPORTS—Number and percentage of key public reports released on time
• 19. CUSTOMER SERVICE – Number and percentage of customers rating the agency’s customer

service as “good” or “excellent”

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