Preparing you PAF Years 1-5 September 10, 2019 OBJECTIVES PAF - - PowerPoint PPT Presentation

September 10, 2019

Preparing you PAF Years 1-5

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OBJECTIVES

• PAF form (what is it?) and FAQ’s
• Moving items from year to year
• PAF Portal
• Important dates and DEADLINES
• How to get assistance

September 2019

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• Personnel Action Form
• FORM that helps you show how you have me

the requirements for your REAPPOINTMENT ACTION (Reappointment, Tenure, Promotion)

• Submitted each November – but it is a year

long process

• Doesn’t change from year to year (minor

tweaks)

WHAT IS THE PAF?

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Collective Bargaining Agreement P.A.F. Personnel Action Form

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Article 7 - Statutory requirements for your position

7.02 Instructor – General

7.03 Instructor, CPS 7.04 Instructor, TCB 7.05 Clinical Instructor PHM 7.06 Clinical Instructor, SOE 7.07 Instructor, Prof. Library Faculty 7.29 Instructor, Industry Professional, CPS 7.34 Instructor, Professor of the Practice, TCB 7.38 Instructor, Industry Professional, PHM 7.42 Instructor, Institute for Core Studies

7.08 Assistant Professor - General

7.09 Assistant Clinical Professor, SJC Psychology 7.10 Assistant Professor, CPS 7.11 Assistant Professor, TCB 7.12 Assistant Clinical Professor, PHM 7.13 Assistant Clinical Professor SOE 7.14 Assistant Professor, Prof. Library Faculty 7.30 Assistant Professor, Industry Professional, CPS 7.35 Assistant Professor of the Practice, TCB 7.39 Assistant Professor, Industry Professional, CPS 7.43 Assistant Professor, Institute for Core Studies

7.15 Associate Professor - General

• 7.16 Associate Clinical Professor, SJC Psychology
• 7.17 Associate Professor, CPS
• 7.18 Associate Professor, TCB
• 7.19 Associate Clinical Professor, PHM
• 7.20 Associate Clinical Professor SOE
• 7.14 Associate Professor, Prof. Library Faculty
• 7.31 Associate Professor, Industry Professional, CPS
• 7.36 Associate Professor of the Practice, TCB
• 7.40 Associate Professor, Industry Professional, PHM
• 7.44 Associate Professor, Institute for Core Studies

7.22 Professor - General Article 9 : Definitions and Eligibility for Tenure

9.01 and 9.02 = General + Associate Professor

Many di any differ erent ap appointment nts and and many any diff fferences w with thin th these appoi

• intm

tments ts – th the PAF is s sufficiently BROAD to a to allow

• w for th

the di differ erences WHIL ILE m mai aintaini ning ng a a sense sense o

• f
• rd

rder

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The Personnel Action Cycle

JAN - APR 2020 University Personnel Committee (Every Wednesday)

May 2020 Board of Trustees Official letters sent Memo May 22, 2019 & PAF = personnel action form

(via Chairpersons, on Provost’s Web page)

Summer 2019

• Begin working on upcoming PAF
• Move everything on last year’s

form down September

• Workshops
• Classroom visits

October

• Classroom visits
• Check in with Chairperson
• Look for instructions for

Portal via e-mail

NOVEMBER 6, 2019 PAF DUE

P & B Committee Chairperson – Chair of the Department/Division

1st and 2nd year faculty members at the rank of Instructor or Assistant Professor stop here

CPC = College Personnel Committee Chairperson – Dean of the College/School

DECEMBER 2019 NOVEMBER 2019

START

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Summer – November 6: Important Dates

MAY: Memo May 22, 2019 (via Chairpersons, on Provost’s Web page) Time frame for this PAF approximately November 2018 – November 2019 JUNE: General PAF workshop SEPT: Substantive workshops September 10, 11, 12 – If questions cannot be answered by the FAQ or through e-mail, bring them to the workshops. Classroom visits (evaluations) begin – Deans and chairperson OCT: October 19-25: Classroom visits should be concluding Mid-October: The Portal “opens”; written instructions will be disseminated October 25 : Most revisions are made (the latest date suggested to meet with your Chairperson) .

• NOV. 6:

PAF DUE. All PAF’s and support material must be uploaded to the PORTAL on or before this day. On the day you submit to the Portal, please deliver 3 signed hardcopies to your Chairperson or Director along with any physical support material you may have. IF you are experiencing issues – contact the HELP DESK and if needed members of the e-studio will meet with you You may do this at any time while preparing your PAF.

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To START - Either :

• DOWNLOAD a Packet with 3 parts: Provost’s web page,

http://www.stjohns.edu/academics/provost/faculty-resources , or

• Work off of last year’s PAF.

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PAF vs…

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PAF with FAQ’s

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THE COVER PAGE

Date o

• f Appoi
• intm

tment: t: Do Do not

• t inc

nclude c cont ntra ract y years o

• r

r adjunc nct y years Nature of

• f th

the a acti tion : :

• Ex. R

Reappoi

• intm

tment t t to t the R Rank o

• f Assista

tant P t Professor

• r

Or r Reappointment t to t the he R Rank nk o

• f Ins

nstructor a r and nd Prom

• motion to th

to the r rank of

• f Assistant P

Prof

• fessor

Chec ecklist = = Not c compr preh ehensive, e, b but hel elpful

Vote e tally ly for committe ittees es

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TABLE of CONTENTS

Once ce d docu cument i is co complete NUMBER t the pa e pages ges

• I. B

BIOGRAPH APHICAL AL I INFORMAT ATION: A,B,C,D C,D,E ,E

• II. R

RESEA EARCH CH: : F/G, H H, , I, , J, K , K

• IV. T

. TEACH CHING O,P ,P, Q Q, , R III.

• II. S

SERVIC ICE: L, M , M,N ,N

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• I. B

BIOGRAPH APHICAL AL I INFORMAT ATION: A,B,C,D C,D,E ,E

Not

• thing h

here h has c changed s since l last y year. . You

• ur r

respon

• nses w

will also n

• not
• t c

change m much f from

• m y

year–to to–year ear e except E E.. T Ther ere c can be red edundancy ( (to i indicat ate e emphas asis) w with a another p par art o

• f t

the P e PAF

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Accepted in journals, conferences

(I-J)

Trash old idea or part of it (F/G)

Start completely new project (H)i Begin other experiments H(i) Get results and submit H (ii)

PLAN – ideas (F/G)

Start to work: put pen to paper, set up lab and supplies H(i)

Results translated into submissions to journals, conferences,

• etc. H(ii)

Results accepted become publications or appearances or showings (I- J)

Modify idea, get new idea (F/G)

II.

• II. R

RESEARCH Is Is a a co cont ntinu nuous C CYCL CLE: F/G, H , H, , I, J , J, , K

Year 1-2

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II.

• II. R

RESEARCH:

F/G /G,

, H, I , I, J , J, , K

F = SJC (ICS) EDU, TCB, PHM G = CPS, LIB

These instructions apply to both

• key word = PLAN It

didn’t happen yet

• EVERYONE FILLS OUT

EITHER F or G, NEVER BOTH!

• 2-3 paragraphs at most

(narrative)

• Readable to everyone

F or

• r G

G = id = ideas as, plan lan

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H(i)ac actual ual/tan angibl ble H(ii)submit itted ed n not a accept epted ed

H(i H(i) descript iptive ive

• Research or projects from those

that are just starting, to those in progress, to those that are ready for submission

• Readable to everyone

H(i H(ii) ) a a chron

• nol
• logi
• gical l

list

• What was submitted but

NOT accepted YET – you just haven’t heard either way

First or second year applicants fill out only if applicable

• therwise put N/A

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• What was ACTUALLY PUBLISHED by

November or,

• OFFICIALLY ACCEPTED WHEN YOU

SUBMIT THE PAF

• Use the key
• May create subdivisions if needed

I I Pub

Publicati cation

• ns

First or second year applicants fill out only if applicable

• therwise put N/A

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Recording the CURRENT YEAR PRIOR YEAR

• Approximately one years worth
• f information October 2018-

November 2019

• Reverse chronological order
• November 2019
• October 2019
• March 2019
• January 2019
• December 2018

Since hire until - but not including - this past year Use headings for clarity 2017-18 (2018)

whatever you had last year in current year – cut and paste here

2016-17 (2017) 2015-16 (2016) (hired) 2014-15 (2015) probably won’t need this

because it was first year – not much to report yet

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KEYS for ORGANIZATION

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J P Progr gram appea pearances es (i (i)ac )active (i (ii)a )attend

• J

J (i) A ACTIV IVE R ROLE Recognition of scholarship

• r Professional

contribution as evidenced by presentations

• Invited
• submitted
• J (ii) A

ATTENDAN ANCE Attendance at conferences

• Use the key (a

lot of options)

• Separate this

year from prior years using reverse chronological

• rder
• CROSS

REFERENCE

First or second year applicants fill out only if applicable

• therwise put N/A

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K spon ponsor sored p ed progr

• grams
• List all grants for which you

applied: funded or unfunded.

• If funded include the $ amount.
• Include the period of the grant

award (yrs.)

• State whether the grant is

internal or external

• Follow up to existing evidence

permitted (if possible w/ documentation in T)

Dependent on discipline

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• III. SERVICE

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L L (i

(i) (i ) (ii) ) Su

Sustained Se Serv rvice

• L (i) E

EVERYO YONE – some me item ems s can be can be place aced i in th the Teaching P Por

• rtf

tfolio and l listed h here

• re. C

Cro ross Reference nce

• L(ii) E

EVERYO YONE if i it i is redund undant ant you

• u shou
• uld n

not

• t

in inclu lude it it – lo looks ks PADDE DED. D.

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Fo For L L(iii) iii): everyone ELS ELSE E please d e delete e UNLESS LESS yo you u hav ave so e somet ething ng to p put in in t that w will h ill help lp you

• u m

meet t you

• ur

sta tatu tuto tory requirem emen ents

L L (iii) IC

ICS S FACUL ULTY O ONLY

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For

• r M

M: List or

• r a gr

grid

• Pattern

rn o

• f s

scholarl rly y growth

• wth
• ffic

ices h held ld

M N

For

• r N

N It Items th that a are h helpful to y to your

• ur

statu tutor tory r requirements ts b but t didn’t t hav ave t their o

• wn sec

n section o

• n

n the P PAF

• Doesn’

sn’t f fit i in sust stai aine ned ser service

• Somet

ethi hing s spec ecific t to your d dis iscip iplin ine ( (hig ighli light it w with th s secti tion

• n E
• To est

stab ablish t the r reputation

• f
• f a FULL P

Prof

• fessor

NOT A T A THROWAWAY Y - IT IT IS IS IMPO PORTAN ANT

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I V. Teaching

• IV. T

. TEACH CHING O,P ,P, Q Q, , R

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• IV. T

. TEACH CHING

O, O,P, Q

, Q, , R

The he gri rid w was rela labele led fo for better clarity ty but i t is the same … …except ept for…

REP EPLACE T E THE HE OLD G D GRID D WITH T THIS ONE ONE

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• IV. T

. TEACH CHING

O,P,

,P,Q,R

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• IV. T

. TEACH CHING

O,P,

P,Q,R

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CROSS REFERENCING

All 3 Components of Scholarship Service, Research & Teaching, CAN

• verlap on occasion.

The solution is to CROSS REFERENCE them, with CARE. Example: Teaching an Academic Service Learning course may include research you are conducting on site with your class. In this case, put it in Teaching and cross reference it in Research. Where you cite it in Research, put a description of how this item is justified as research to you.

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S=certifications T=support material

• T. Index of Support Material

Attach an index of the support material you are providing to the end of this PAF. TWO paper copies must also be placed at the front of any

boxes or folders containing written support material. Support

material should be indexed in accordance with the lettering system of the Table of Contents.

CHOIC ICES: All elec All electronic ic, All All pa paper, o

• r

Any c ny com

• mbination of
• f the

the tw two

Al Always n need an i index: In Index dex sh shoul uld mat atch ch t the e TABLE O OF CONTE TENTS TS At Attach t to the END END OF OF THE P THE PAF AF and if y you

• u

hav ave p e pap aper er sup support mat ater erial leave ve 2 co copies es in in t the front o t of th the b box. x.

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GENERAL TIPS

SUBSTANCE OVER FORM - BUT…….

 KEEP IT NEAT and Make it READABLE to everyone The further away from your department the PAF travels, the fewer people in your discipline will be reviewing it. Therefore make it readable to EVERYONE. No jargon.  2019: Each year stands alone as a basis for reappointment. Separate THIS YEAR’S achievements from prior years.

• 2018: All prior years go together indented and in reverse chronological order
• 2017: All prior years go together indented and in reverse chronological order
• 2016 (allows the total record to be viewed for T

enure and Full).  GENERAL TIPS

• Use only one staple in the upper left hand corner of the 3 hard-copies
• FONT: It’s up to you what to use - nothing hard to read (the images CAN be enlarged on

the screens for viewing).

• CONSISTENCY: Use the KEYS - CAPITALS, Bold, Underline, Italics as you choose, but

do it the same way every time for every entry (if you use bold for book titles, but italics for journal articles, do so for all similar entries).

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UPLOADING TO INTERFOLIO (PORTAL)

• access your MYSJU account (single sign on)
• Follow the directions e-mailed (to all

Chairpersons)

• Decide if any support material also needs

to be uploaded OR placed in support material box

• SEEK assistance from IT– don’t wait until

the last minute

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1st years Download the form, Download the PAF with FAQ’s Years 2-5 Move items in the 2018-19 into “past years” adjust the teaching chart (slide 27)

Where do I start?