Position Descriptions High Quality Performance Measures e-Course - - PowerPoint PPT Presentation

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Position Descriptions High Quality Performance Measures e-Course - - PowerPoint PPT Presentation

High Quality Performance Measures AmeriCorps Member Position Descriptions High Quality Performance Measures e-Course Series: Overview AmeriCorps Prohibited Activities AmeriCorps Allowable/Unallowable Activities Demonstrating


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High Quality Performance Measures

AmeriCorps Member Position Descriptions

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High Quality Performance Measures

e-Course Series: Overview

  • AmeriCorps Prohibited Activities
  • AmeriCorps Allowable/Unallowable Activities
  • Demonstrating the Impact of Service
  • Grant Amendments
  • Managing the CNCS Partnership
  • Member Management
  • Member Position Descriptions
  • Overview of the CNCS Partnership
  • Subgrantee and Service Site Management
  • Sustainability Planning

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High Quality Performance Measures

Reminder

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The information in this e-Course is for training purposes and does not represent all requirements for AmeriCorps State and National grantees. Grantees are responsible for knowing, understanding, and complying with all federal and state laws and regulations, and, accordingly, must consult the primary sources for information related to their grant award. Tribes, national programs, and commissions should speak with the assigned CNCS Program Officer about any questions on grant-related activities.

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High Quality Performance Measures

Learning Objectives

By the end of this module, you will be able to:

  • Identify common terminology associated with CNCS
  • Describe the cycle of program development
  • Identify essential program management tools
  • Describe grant requirements
  • Describe components of an AmeriCorps member

position description

  • Describe recommendations for success
  • Describe the position description review process

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High Quality Performance Measures

Terms and Acronyms

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AmeriCorps Grant Provisions Code of Federal Regulations (CFR) Prime Grantee Subgrantee Member Service Agreement Operating Site Service Location

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High Quality Performance Measures

Terms and Acronyms

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AmeriCorps Grant Provisions Code of Federal Regulations (CFR) Prime Grantee Subgrantee Member Service Agreement Operating Site Service Location

AmeriCorps Grant Provisions

  • Published by CNCS

each year

  • Provide specific

details on the AmeriCorps grant requirements

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High Quality Performance Measures

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AmeriCorps Grant Provisions Code of Federal Regulations (CFR) Prime Grantee Subgrantee Member Service Agreement Operating Site Service Location

Code of Federal Regulations (CFR)

  • Guides all

AmeriCorps grant and member activities

Terms and Acronyms

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High Quality Performance Measures

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AmeriCorps Grant Provisions Code of Federal Regulations (CFR) Prime Grantee Subgrantee Member Service Agreement Operating Site Service Location

Prime Grantee

  • Receives the

AmeriCorps grant directly from CNCS

  • Examples: Multi-

state programs, tribal programs or planning grantees, and State Service Commissions

Terms and Acronyms

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High Quality Performance Measures

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AmeriCorps Grant Provisions Code of Federal Regulations (CFR) Prime Grantee Subgrantee Member Service Agreement Operating Site Service Location

Subgrantee Organization that receives AmeriCorps grant funds or member positions from a Prime Grantee of CNCS

Terms and Acronyms

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High Quality Performance Measures

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AmeriCorps Grant Provisions Code of Federal Regulations (CFR) Prime Grantee Subgrantee Member Service Agreement Operating Site Service Location

Member Service Agreement

  • Required contract

that exists between AmeriCorps members and CNCS-funded programs

Terms and Acronyms

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High Quality Performance Measures

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AmeriCorps Grant Provisions Code of Federal Regulations (CFR) Prime Grantee Subgrantee Member Service Agreement Operating Site Service Location

Operating Site

  • Organization that

manages the AmeriCorps program

  • Places members in

service locations for a specified term of service

Terms and Acronyms

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High Quality Performance Measures

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AmeriCorps Grant Provisions Code of Federal Regulations (CFR) Prime Grantee Subgrantee Member Service Agreement Operating Site Service Location

Service Location

  • Organization where

a member provides his or her direct service in the community

Terms and Acronyms

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High Quality Performance Measures

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AmeriCorps Program

Vision Foundation- building Implementation Evaluation/ Revision

Cycle of AmeriCorps Program Development

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High Quality Performance Measures

Overview

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Essential Program Management Tool

  • For CNCS
  • For the AmeriCorps program
  • For the AmeriCorps member
  • For the community

AmeriCorps Grant Requirement

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High Quality Performance Measures

Functions

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  • Program design

Planning

  • Advertising tools

Recruitment

  • Training program structure

Training

  • Duties and rules

Supervision

  • Member performance and

program outcomes Evaluation

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High Quality Performance Measures

Grant Requirements

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Approved Member Activities Member Service Agreement Available for Inspection

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High Quality Performance Measures

Grant Requirements

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Approved Member Activities Member Service Agreement Available for Inspection

Each AmeriCorps program grantee is required to engage AmeriCorps members in the activities that are described and approved by CNCS in the AmeriCorps grant application narrative. Programs also must create structures that will prevent AmeriCorps members from engaging in activities that are specifically prohibited by federal law, regulations, or provisions.

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High Quality Performance Measures

Grant Requirements

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Approved Member Activities Member Service Agreement Available for Inspection

The position description is part of a larger member service agreement. The required contents of service agreements are listed in the AmeriCorps Grant Provisions each

  • year. Members are required to

read and sign the agreements before they begin their AmeriCorps service.

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High Quality Performance Measures

Grant Requirements

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Approved Member Activities Member Service Agreement Available for Inspection

The position descriptions must be available for inspection by CNCS, commission, tribal or national program staff, and as part of an audit or investigation of the Office

  • f Inspector General.

Each AmeriCorps member enrolled in the Portal must have a position description on file and available for inspection. CNCS may request position descriptions from grantees at any time as part of the agency’s overall monitoring plan.

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High Quality Performance Measures

Components

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  • AmeriCorps Member Name
  • AmeriCorps Position Title
  • Program
  • Site Location
  • Purpose
  • Description of Duties
  • Qualifications
  • Term of Service
  • Time Requirements
  • Orientation and Training
  • Benefits
  • Evaluation and Reporting
  • Supervisor
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High Quality Performance Measures

Recommendations for Success

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Process:

  • Complete prior to start of

member service

  • Incorporate multiple
  • pportunities for review and

input

  • Distribute and reference widely

Content:

  • Provide specific details
  • Use concise language for a

wide and diverse audience

  • Include all elements of the

member’s service and program design

Style:

  • Use correct AmeriCorps

terminology (e.g., AmeriCorps member, term of service, service location)

  • Use current AmeriCorps

logo

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High Quality Performance Measures

Review Process

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Who? What? How? Where? When?

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High Quality Performance Measures

Review Process

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Who? What? How? Where? When?

AmeriCorps program staff, CNCS and Prime Grantees, and the Office of Inspector General

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High Quality Performance Measures

Review Process

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Who? What? How? Where? When?

Reviewed for accuracy and completion

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High Quality Performance Measures

Review Process

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Who? What? How? Where? When?

At CNCS, program office, and/or service location

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High Quality Performance Measures

Review Process

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Who? What? How? Where? When?

At least once each year at program; CNCS and Prime Grantees at any point during the grant year

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High Quality Performance Measures

Review Process

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Who? What? How? Where? When?

May be a combination of document review and staff and member interviews

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High Quality Performance Measures

Example 1: Math Coach

28 Component Description AmeriCorps Member Name Jeff A. Member AmeriCorps Position Title Math Coach Program Kids Rule! 111 Math Avenue, Waverly, PA 45678 Site Location Waverly Elementary School, 123 Wave Street, Waverly, PA 45678 Purpose Increase math skills of K-3 grade students Duties Provide individual and small group tutoring during class hours in 4 classes each day; log student progress; help prepare tutoring lessons; other duties as assigned Qualifications Evidence of commitment to service; demonstrated success working with elementary students; BA in elementary math; successful completion of all required criminal history and medical checks; excellent written and verbal communication skills Term of Service September 1 – June 30 Time Requirements 40 hours/week Orientation and Training 40 hours pre-service; 80 hours in-service; topics include public school system structure, classroom management, service reflection, and career planning Benefits Living allowance, post-service education award, health care; intensive training and career development program; skilled program and school staff; national AmeriCorps network Evaluation and Reporting Mid-year and final performance reviews; monthly reports to supervisors at Waverly Elementary School and Kids Rule! Supervisors Jane S. Super, Chair, Math Department, Waverly Elementary and Paula P. Director, AmeriCorps Program Director, Kids Rule!

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High Quality Performance Measures

Example 2: Conservation Corps Member

29 Component Description AmeriCorps Member Name Jeff A. Member AmeriCorps Position Title Member Program State Conservation Corps, 222 Leafy Drive, Waverly, PA 45678 Site Location Based at Waverly Valley State Park, 333 Valley Lane, Waverly, PA 45678; members also travel to multiple projects around the state during the term of service Purpose Protect and preserve the state’s natural resources Duties Clear debris from trails; plant trees; test water quality on public lands; teach environmental stewardship to children and adults Qualifications Pass criminal history checks; dedication to the environment, experience working in harsh conditions Term of Service October 1 – July 31 Time Requirements Minimum 40 hours/week; 1,700 hours required by the end of the term of service; exact service hours will depend on the service location and assigned projects Orientation and Training 80 hours pre-service; 160 hours in-service; training covers AmeriCorps policies and procedures, working with chainsaws, and completing timesheets Benefits Living allowance, post-service education award, health care; subsidized housing and transportation; great team work and AmeriCorps colleagues (state-wide and national) Evaluation and Reporting Mid and final performance reviews; weekly reports to supervisor; weekly timesheets; quarterly interviews with program staff to assess progress Supervisor Jane S. Super, Manager, State Conservation Corps

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High Quality Performance Measures

Component Description AmeriCorps Member Name Jeff A. Member AmeriCorps Position Title Emergency Response Crew Leader (ERCL) Program Helping Hands, 911 Safe Place, Waverly, PA 45678 Site Location TBD Purpose Provide local response in the aftermath of natural disasters Duties Provide food, water, and shelter to people in need; lead a team of 8 first-year AmeriCorps members in emergency response; deployments last one week – multiple months Qualifications Able to lift and move 50 lbs of supplies multiple times each day; able to work in close contact with emergency responders and citizens during crises; demonstrated ability to lead effective teams, problem-solve, and resolve conflicts; pass all required criminal history and medical checks; excellent communication skills; able to remain calm in a crisis Term of Service One year Time Requirements 40 hours/week; exact days of week and times will vary depending on response situation Orientation and Training 25 hours pre-service; 50 hours in-service; topics include CPR, emergency response protocol, team management policies and procedures, AmeriCorps regulations and national network, and leadership Benefits Living allowance, post-service education award, health care; powerful service experience; able to see impact of service immediately Evaluation and Reporting Mid and final performance reviews; weekly reports to supervisor; quarterly debrief summits with crew members and program leadership Supervisor Jane S. Super, Executive Director, Helping Hands

Example 3: Crew Leader

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High Quality Performance Measures

Important Considerations

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Captures Diverse AmeriCorps Service Activities Annual Program Requirements

  • Part of Member Service Agreement
  • Review process

Common Mistakes

  • Missing service location address
  • Inappropriate language, such as ‘other duties as assigned’
  • Insufficient details for duties, qualifications, training
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High Quality Performance Measures

Resources

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The Corporation’s website contains links to laws, regulations, provisions, FAQs, and other resources to support strong management of AmeriCorps programs and State Service Commissions: www.nationalservice.gov

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High Quality Performance Measures

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You should now be able to:

  • Identify common terminology associated with CNCS
  • Describe the cycle of program development
  • Identify essential program management tools
  • Describe grant requirements
  • Describe components of an AmeriCorps member

position description

  • Describe recommendations for success
  • Describe the position description review process

Summary

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High Quality Performance Measures

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You’ve successfully completed the AmeriCorps Member Position Descriptions module.

Thank You!