Portal Project Overview To create a virtual environment providing - - PowerPoint PPT Presentation

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Portal Project Overview To create a virtual environment providing - - PowerPoint PPT Presentation

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Portal Project Overview To create a virtual environment providing and promoting collaborative experiences between students, faculty and staff resulting in greater retention and success. Primary Objectives Consolidated Services Single

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Portal Project Overview

To create a virtual environment providing and promoting collaborative experiences between students, faculty and staff resulting in greater retention and success.

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Primary Objectives

 Consolidated Services  Single Sign-On  Collaboration Tools  Targeted Content

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Template Overview

 Constituencies  Calendar  E-Mail  Notifications  Announcements  News / Events  Team Sites (class, department, organization)  WebAdvisor  Quick Links  College-Specific Content  Bookmarks

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Timeline

 Pilot Testing – Mar 2013  Phase One Deployment – Oct 2013  Phase Two Deployment – Mar 2014

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Governance Team

 Defines ownership  Identifies long term goals  Determines appropriate portal content  Manages portal functions  Reviews site usage  Identifies content gaps

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What is a Portal?

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It’s NOT about the technology

  • “Portals can help employees find information and

perform their jobs, though few portal designs are optimal out-of-the-box.”

  • “…the key issues in building a good intranet

portal were political and organizational -- not technical.”

  • “Technology accounts for roughly one-third of the

work in launching a good portal.”

*Intranet Portals: A Tool Metaphor for Corporate Information, Jakob Nielsen, March 31, 2003

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Benefits

  • Single Sign On
  • Document Management
  • Personalization
  • Collaboration
  • Team sites
  • Enterprise Search
  • Web Content Management
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Project Goals & Objectives

  • Integrated tools
  • Improve self service capabilities
  • Streamline internal content
  • Purposeful, meaningful communications
  • Ability to decentralize content ownership
  • Increase efficiency
  • Provide foundation for mobile applications
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Access to Colleague and Other Applications

  • Colleague UI
  • WebAdvisor
  • Enterprise Email

(Exchange, Live@edu, POP3, IMAP)

  • Learning Platform

8 March 26, 2013

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Constituencies

  • Groups of users with similar portal

service needs

  • “Category”
  • Student
  • Faculty
  • Staff Member
  • Denotes the ‘home page’ for the

individual

9 March 26, 2013

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SharePoint Sites from Colleague

  • Constituency
  • Classes*
  • Departments*
  • Organizations*

* Team sites (Collaboration)

10 March 26, 2013

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11 March 26, 2013

Constituency Sites

  • “Splash page” for the user
  • Relevant to their role within the institution
  • Web parts/Content unique to the current user
  • WebAdvisor
  • Email access
  • Communications
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12 March 26, 2013

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Department Sites

  • Driven from Departments within
  • Colleague. (DEPT)
  • Department concepts
  • Administrative
  • Academic

13 March 26, 2013

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14 March 26, 2013

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Organization Sites

  • “Social” team site or “Committee” site.
  • Populated by the Campus Organizations

module in Colleague*

  • Site creation and membership done from

Colleague.

15 March 26, 2013

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16 March 26, 2013

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Administrator Roles

  • Colleague Admins
  • Colleague Touchpoints
  • SharePoint Admins
  • Site Collection Admin
  • Branding Admin
  • Content Administrators (Info Sites.)

17 March 26, 2013