Portal Project Overview To create a virtual environment providing - PowerPoint PPT Presentation

Portal Project Overview To create a virtual environment providing and promoting collaborative experiences between students, faculty and staff resulting in greater retention and success.

Primary Objectives  Consolidated Services  Single Sign-On  Collaboration Tools  Targeted Content

Template Overview  Constituencies  Calendar  E-Mail  Notifications  Announcements  News / Events  Team Sites (class, department, organization)  WebAdvisor  Quick Links  College-Specific Content  Bookmarks

Timeline  Pilot Testing – Mar 2013  Phase One Deployment – Oct 2013  Phase Two Deployment – Mar 2014

Governance Team  Defines ownership  Identifies long term goals  Determines appropriate portal content  Manages portal functions  Reviews site usage  Identifies content gaps

What is a Portal?

It’s NOT about the technology  “Portals can help employees find information and perform their jobs, though few portal designs are optimal out-of-the-box .”  “…the key issues in building a good intranet portal were political and organizational -- not technical.”  “Technology accounts for roughly one-third of the work in launching a good portal.” *Intranet Portals: A Tool Metaphor for Corporate Information, Jakob Nielsen, March 31, 2003

Benefits  Single Sign On  Document Management  Personalization  Collaboration  Team sites  Enterprise Search  Web Content Management

Project Goals & Objectives  Integrated tools  Improve self service capabilities  Streamline internal content  Purposeful, meaningful communications  Ability to decentralize content ownership  Increase efficiency  Provide foundation for mobile applications

Access to Colleague and Other Applications  Colleague UI  WebAdvisor  Enterprise Email (Exchange, Live@edu, POP3, IMAP)  Learning Platform March 26, 2013 8

Constituencies  Groups of users with similar portal service needs  “Category”  Student  Faculty  Staff Member  Denotes the ‘home page’ for the individual March 26, 2013 9

SharePoint Sites from Colleague  Constituency  Classes*  Departments*  Organizations* * Team sites (Collaboration) March 26, 2013 10

Constituency Sites  “Splash page” for the user  Relevant to their role within the institution  Web parts/Content unique to the current user  WebAdvisor  Email access  Communications March 26, 2013 11

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Department Sites  Driven from Departments within Colleague. (DEPT)  Department concepts  Administrative  Academic March 26, 2013 13

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Organization Sites  “Social” team site or “Committee” site.  Populated by the Campus Organizations module in Colleague*  Site creation and membership done from Colleague. March 26, 2013 15

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Administrator Roles  Colleague Admins  Colleague Touchpoints  SharePoint Admins  Site Collection Admin  Branding Admin  Content Administrators (Info Sites.) March 26, 2013 17