Permits and Movements 1 Overview Introduction Using EMRS 2.0 - - PowerPoint PPT Presentation

Permits and Movements

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The 2014–2015 Highly Pathogenic Avian Influenza (HPAI) Outbreak

Overview

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• Introduction
• Using EMRS 2.0
• Outbreak Permitting Info
• Outbreak Movement Info

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INTRODUCTION

PERMITTING and MOVEMENTS

EMRS 2.0

• The Emergency Management

Response System (EMRS) 2.0 is the system of record for disease incidents, including HPAI in the United States.

• Data should be entered into EMRS in

a timely and accurate manner.

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Introduction

Using EMRS for Permitting and Movement

• Initial qualification for movement (e.g., biosecurity

requirements for the Secure Food Supply Plans) may be tracked/kept in any IT system.

• When a Control Area (aka Control Zone) is established,

the outbreak should be managed in EMRS.

• The request for permit and approval process can be

tracked in EMRS.

• Permits may be issued using mail merge templates within

EMRS.

• If alternate means of tracking permits for premises in the

Control Area is used (not ideal), these are recorded in EMRS via a process for express import.

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Introduction

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Secure Food Supply Plans for Poultry Implemented

• Secure Food Supply Plan recommendations helped animals and

products keep moving during the outbreak.

• Typically, depending on the movement, 2 negative rRT-PCR

tests were required; one within 24 hours of movement.

• These items and their movements were permitted, issued, and

recorded successfully in EMRS.

• Successful collaboration between States (both sending and

receiving product), the Unified Incident Command, and APHIS.

Introduction

• Permits can be created for a single movement or can

be created and approved for multiple movements between the same two premises.

– Each movement requires an update. – Check requirements, report # of items, record date.

• If testing or additional visits are required for

movement these can be monitored and viewed in EMRS.

• If daily mortality reports are required for movement

they can be uploaded into EMRS as attachments.

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Basic Information

Introduction

What are Permits?

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Origin Premises Destination Premises

Intrastate Interstate

Introduction

Examples of Permitted Movement

• Out of Control Area:

– Hatching eggs to hatchery or processor. – Movement of Control Area birds. – Movement of day old poults. – Nest run eggs. – Product moving out of Control Area.

• Into Control Area:

– Birds into Control Area for slaughter. – Birds moved into Control Area. – Feed into Control Area. – Wood shavings into Control Area.

• Some movements require diagnostic testing prior to movement.

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Introduction

National Permitting Unit

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Introduction

• During the HPAI outbreak, a National Permitting Unit

was established.

• This unit could complete the entire permitting

process.

• Based in Ft. Collins.
• Point of contact for all

permitting data entry and questions.

• Reviewer role required to

review and approve permits in EMRS.

National Permitting Unit for Intrastate Movements

• Created rapid (express) permit approval process.
• Produced permitted movement forms and sent to

States for addition of tests if needed and distribution to producer.

• Completed entire process on behalf of State

including adding test results and distributing to producers.

• Back-entered permit information into EMRS for

permits produced outside of EMRS.

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Introduction

National Permitting Unit for Interstate Movements

• Received reviewed permit from Origin State.
• Approved on behalf of Destination State, returned to Origin

State who then produced permitted forms, attached tests if needed, and distributed to producer.

• Created and express approved permits (reviewed on behalf of

Origin State, approved on behalf of Destination State); produced permitted movement form and sent to Origin State for addition of tests if needed and distributed to producer.

• Completed entire process on behalf of origin and destination

States; added test results and distributed to producers.

• Back-entered permit information into EMRS for permits

produced outside of EMRS.

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Introduction

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EMRS 2.0 PERMITTING and MOVEMENTS

Permitting Workflow

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EMRS 2.0

Origin State Receives Request for Permitted Movement from Producer

Origin State Enters Permit into EMRS Origin State Reviews Permit Origin State Notifies Destination State Destination State Approves (or Rejects) Permit

Destination State Notifies Origin State of Decision

Origin State 1) Produces Permitted Movement Forms, 2) Attaches Testing Information if Needed, and 3) Distributes to Producers

Prerequisites for Permits in EMRS

• Intrastate:

– Origin and Destination Premises must be in EMRS. – Both premises must have an Animal Business. – Both premises must have an Investigation.

• Interstate:

– Origin premises must be in EMRS, with an Animal Business and

Investigation.

– Basic destination information is entered into EMRS by the Origin

State.

– Destination Premises, Animal Business, and Investigation must

be entered by Destination State if not already in EMRS when they approve the permit.

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EMRS 2.0

Permitted Movements

• Out of Control Area
• Into Control Area

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EMRS 2.0

Four Simple Elements of Permitting

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EMRS 2.0

Request Review Approval ( Regular or Express) Movement ( Single or Multiple)

Overview of Steps for a Permit Request

• Go to the Investigation in EMRS.
• Add an Investigation Follow-Up: “Create a Permit”
• Enter a Reason (e.g., Out of Control Area).
• Enter Items Permitted.
• Enter Estimated Shipments.
• Enter Permit Destination Information.

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EMRS 2.0

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EMRS 2.0

Go to Investigation

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EMRS 2.0

Add Follow-Up

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Reason

EMRS 2.0

Common reasons for permit during

• utbreak:
• Out of Control Area/Zone
• Into Commerce
• Direct to Farm

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Items To Permit

EMRS 2.0

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Estimated Shipments

EMRS 2.0

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EMRS 2.0

Permit Destination Information

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EMRS 2.0

Overview of Steps to Review Permit

• Review permit; recommend approval or denial.
• Send email link to permit to Destination State.
• The following must be completed by Destination

State:

– Destination Premises is in EMRS. – Animal Business is in EMRS for Destination Premises. – Investigation is in EMRS for Animal Business.

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EMRS 2.0

Review Permit (Requires Reviewer Role in EMRS)

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EMRS 2.0

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EMRS 2.0

Email Link to Destination State

Email Link

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EMRS 2.0

Destination State: Verify Required Information is in EMRS

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Verify Premises is in EMRS & has an Animal Business and Investigation.

EMRS 2.0

Overview of Steps to Approve Permit

• After permit is reviewed,
• And the Destination Premises, Animal Business, and

Investigation is in EMRS,

• The permit can be approved by Destination State.
• Link to approved permit sent to Origin State.
• Or, the permit can be rejected by the Destination

State.

• Link regarding permit rejection sent to Origin State.

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EMRS 2.0

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EMRS 2.0

Approve Permit

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EMRS 2.0

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EMRS 2.0

Email Link to Origin State

Email Link to Approved Permit

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EMRS 2.0

Or, Reject Permit

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EMRS 2.0

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EMRS 2.0

Email Link to Origin State

Email Link to Rejected Permit

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EMRS 2.0

Movements: Enter Permitted Movement

• Simply involves adding a movement to an existing permit.
• Each movement inherits the parameters of the approved permit and is

very light data entry.

• This requires only that the producer reports an intended movement and

the issuance of permitted movement document by the origin state.

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EMRS 2.0

Issue a Permit for Movement

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• There are mail merge templates for

various permit types. Can be distributed multiple ways to the

• rigin and destination states and/or

directly to producer.

• The approval may cover a one time

movement or multiple movements

• ver a time span.

EMRS 2.0

Iowa Permit Example

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EMRS 2.0

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Minnesota Permit Example

EMRS 2.0

Permitted Movement Form

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EMRS 2.0

Complete Permitted Movement

• Allows for confirming actual movement occurred and animals
• r product received if needed. A workflow is available to

automatically enter movements as complete 24 hours after scheduled.

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EMRS 2.0

Review

• Introduction to Permitting
• National Permitting Unit
• Permitting in EMRS

– Creating a Permit Request

• Adding Origin and Destination Premises to EMRS

– Approving/Rejecting a Permit Request – Creating a Permitted Movement – Producing a Permitted Movement Form

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EMRS 2.0

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OUTBREAK PERMITTING

HPAI 2014–2015

Permitting Summary of Outbreak

• During this HPAI outbreak, permits were issued from EMRS for

movement into/within/out of Control Areas.

– Any permit may have one or more independent movements of the same item associated with it, depending on the type and scope of the permit

• issued. As such, there will be more “movements” in an outbreak than

“permits” issued. – Each movement has to meet specific requirements. – As such, there will be more “movements” in an outbreak than “permits” issued. – Both permits and movements are entered into EMRS. – Data entered through 9/7/2015.

• Earliest permit approved 2/14/2015.
• Most recent permit approved for movement on 9/4/2015.
• *All data is from 9/8/2015, the last published Permitting & Movement

Information Report*

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Permitting

By Reason for Permit

• About 7,000 permits for movement were authorized, most from

Minnesota (~2,740) and Iowa (~3,400).

• Successful National Permitting Unit established for rapid and accurate

data entry in Ft. Collins.

48 2257 1413 1161 587 450 303 188 165 152 121 28 28 27 24 13 12 6 2

500 1000 1500 2000 2500

(6,937 Permits)

Permitting

By Item Permitted

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2329 1739 941 875 598 418 19 16 1 1 1

500 1000 1500 2000 2500

(6,938 Permits)

Permitting

By Reason for Permit and Item Permitted

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2257 1413 1161 587 450 303 188 165 152 121 28 28 27 24 13 12 6 2

500 1000 1500 2000 2500

(6,937 Permits)

Groups of animals Product Feed Eggs Other Manure/ Litter Semen/Embryos Truck/Conveyance Animals without ID Milk Hay/Forage

Permitting

By State of Origin

51 3321 2740 513 127 93 30 29 19 15 13 7 5 4 4 3 2 2 1 1 1 1 1

500 1000 1500 2000 2500 3000 3500

(6,932 Permits)

Permitting

By State of Destination

52 2125 1737 351 284 283 220 183 175 126 104 89 82 74 71 63 63 60 59 59 56 45 44 43 41 40 36 36 35 33 30 30

500 1000 1500 2000 2500

Iowa Minnesota Wisconsin Missouri California Texas Nebraska Illinois Florida New York Pennsylvania Montana Arkansas Maine Oklahoma Virginia South Dakota Colorado Ohio Indiana Arizona Washington Tennessee North Carolina Utah Georgia Idaho Kansas Michigan New Mexico Oregon Only States with 30 permits or more (State of Destination) are illustrated.  49 States & the U.S. Virgin Islands are represented (NJ, NH, LA, MD, MA, SC, AL, CT, NV, WY, AK, ND, KY, V.I., MS, VT, RI, and DE are not illustrated).

(6,938 Permits)

Permitting

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OUTBREAK MOVEMENTS

HPAI 2014–2015

Movement Summary of Outbreak

• Earliest movement on 12/22/2014.
• Last movement currently entered was anticipating

transfer on 9/10/2015.

• Each movement is included in only one category.
• However, these categories may not be mutually

exclusive.

– For example, “Out of Control Zone” may also be a product moving “In Commerce.”

• *All data is from 9/8/2015, the last published

Permitting & Movement Information Report*

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Movements

By Movement Reason

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Movements

6161 4517 2395 1820 1234 1203 1137 745 610 493 400 80 55 53 50 21 16 2

1000 2000 3000 4000 5000 6000 7000

(20,992 Movements)

By Item Moved

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Movements

6638 6636 3496 2814 938 258 201 15 1

1000 2000 3000 4000 5000 6000 7000

(20,997 Movements)

By State of Origin

57 13615 3976 2236 497 370 110 70 54 21 14 13 5 5 4 2 2 1 1 1

2000 4000 6000 8000 10000 12000 14000 16000

MN IA WI NE MO CA AR SD ND OH KS ID PA GA IL TN IN OR WV

(20,997 Movements)

Movements

By State of Destination

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10145 3073 1210 812 760 665 503 373 359 221 195 185 157 151 133 132 127 123 121 118 107 97 89 88 84 80 77 72 71 69 68 65 60 58 52 47 37

2000 4000 6000 8000 10000 12000

MN IA WI NE CA MO TX IL FL PA NY OH WA MI AR IN UT OR AZ CO SD MT NJ VA NC ME OK KS GA TN MA ND LA MD ID NM NV

Only States with 35 movements or more (State of destination) are illustrated. 48 States and the U.S. Virgin Islands are represented (CT, NH, SC, WY, AL, KY, AK, MS, V.I., DE, VT, and RI are not illustrated).

(20,997 Movements)

WI 1210

Movements

MN 10145 IA 3073

Items Moved Out of Control Areas

• Continuity of business helps to facilitate agriculture and food industries

maintain typical business, or return to business during a disease response, while the risk of disease spread and threat to public health is effectively managed.

59 6106 1798 127 2 1 1 1

1000 2000 3000 4000 5000 6000 7000

MN WI IA SD IN MO ND

(8,036 Movements)

Product Feed Groups of animals Eggs Other Manure/ Litter Semen/Embryos Hay/Forage

Movements

Facilities with High-Volume of Movements, by Movement Reason per Facility

60 899 1181 1599 1689 1152 3595 678

500 1000 1500 2000 2500 3000 3500 4000

Facility 1 Facility 2 Facility 3 Facility 4 Facility 5 Facility 6 Facility 7

Only businesses with more than 600 movements are illustrated.  Five of these facilities are in MN, one is in WI, and one in IA.  These movements make up 51% of all movements.

(10,793 Movements)

Out of Control Zone In Commerce Feed Out of Control Zone Direct to Farm Feed Into Control Zone Within Control Zone Quarantine Into Control Zone Direct to Slaughter Direct to Landfill Direct to Incineration Direct to Hatchery

Movements

Facilities with High-Volume Movements, by Items Moved per Facility Out of Control Area

61 303 984 459 1557 16 2791 250

500 1000 1500 2000 2500 3000

Facility 1 Facility 2 Facility 3 Facility 4 Facility 5 Facility 6 Facility 7

Only businesses with more than 600 movements are illustrated. Five of these facilities ore in MN, one is in WI, and one in IA. These movements make up approximately 80% of all movements out of Control Areas during the outbreak.

(6,360 Movements)

Product Feed Groups of animals Other

Movements

Further Details on Movements

• A large percentage of movements were movements out
• f the Control Area:

– May 29, 2015: 61% – June 25, 2015: 52% – July 22, 2015: 39% – September 8, 2015: 38%

• Overall, in terms of total number of movement, seven

facilities (five in MN, one in WI, and one in IA) made up

– 51% of all movements – 80% of all movements out of Control Areas during the outbreak.

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61% 52% 39% 38% 0% 20% 40% 60% 80% 100% May 29 June 25 July 22 September 8

Movements

Thanks to all who helped control HPAI in the United States.

EMRS slides courtesy of the EMRS Staff.

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