PDT Procurement Procedures June 14, 2016 4:00 pm Dale Collier, - - PowerPoint PPT Presentation

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PDT Procurement Procedures June 14, 2016 4:00 pm Dale Collier, - - PowerPoint PPT Presentation

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PDT Procurement Procedures June 14, 2016 4:00 pm Dale Collier, Richland PDT PDT Procurement Procedures Presentation June 14, 2016 Agenda Richland land County ty Penny y Tax Overvie rview Program ram Develo lopmen ment t

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SLIDE 1

PDT Procurement Procedures June 14, 2016 4:00 pm

Dale Collier, Richland PDT PDT Procurement Procedures Presentation June 14, 2016

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SLIDE 2

Agenda

  • Richland

land County ty Penny y Tax Overvie rview

  • Program

ram Develo lopmen ment t Team m (PDT) T) Overvie rview

  • Project

ect Advertisements rtisements

  • Plans

s and Specifica ificati tion

  • ns
  • Bidding

ing

  • Sample

le Forms ms

  • Bid Evalua

uati tion

  • n Proce

cedu dure re

  • Bid Award

d Proce cedu dure re

  • Contract

ract

  • Construction

truction Schedule dule

  • Safety

ety

PDT Procurement Procedures Presentation June 14, 2016

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SLIDE 3

Penny Tax Overview

  • 2012 Penny

y Tax for Roads s Passed sed by Popular lar Vote

  • Scope:

: $1.07 .07 Billion or 22 Years s (Which icheve ver r Occurs curs First) st)

– Improvements to highways, roads (paved and unpaved), streets, intersections, and bridges including related drainage system improvements ($656,020,644) – Continued operation of mass transit services provided by Central Midlands Regional Transit Authority including implementation of near, mid and long- term service improvements ($300,991,000) – Improvements to pedestrian sidewalks, bike paths, intersections and greenways ($80,888,356)

  • Types

es of Project cts

– Roads

  • Pedestrian Improvements
  • COMET

– Bikeways

  • Sidewalks

Bus – Greenways

  • Neighborhood Improvements

System – Road Widenings

  • Special Projects

– Dirt Road Paving

  • Right of Way Acquisitions

– Resurfacing

  • Intersections
  • Annual CTIP

P Appro rova vals ls by Richland land County ty Council il

  • 2015 Annual

al Report rt

PDT Procurement Procedures Presentation June 14, 2016

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SLIDE 4

Penny Tax Overview

  • 2015 Annual

al Report rt

PDT Procurement Procedures Presentation June 14, 2016

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SLIDE 5

PDT Team Overview

Program Manager David Beaty (ICA) Procurement & Contracting Dale Collier (BRN) Assistant Procurement Manager Janet Jones (BRN) Program Administration Ross Tilton (MBK) Program Controls Jennifer Manucy (OLH) Accounting Chanel Wallace (MBK) Project Estimation Gerald Walker (MBK) Schedules Trish Mintz (OLH) Deputy Program Manager Sonny Timmerman (MBK)

  • Asst. Program Manager

Anthony Lawrence (BRN) Project Manager Perry Mayhew (BRN) Project Manager Scott Mangus (BRN) Intern Program Amanda Rice (BRN) Operation & Administration Denise Gillyard (BRN)

  • Assist. Program Manager

Jennifer Bragg (D&F) Project Manager Raven Gambrell (ICA) Project Manager Ben Lewis (ICA) ROW Manager Tim Seybt (D&F) Utility Coordinator Randy Roberts (HGB) Traffic Engineering John Funny (GRC) Environmental Support Sam Savage (S2) Public Information Darrell Campbell (CC) Assistant Public Information Heyward Bannister (BC) Public Information Officer Nicole Smith (CC) Public Relations Consultant Rania Jamison Construction Manager Clem Watson (ICA) Safety Manager Sofie Collins (MBK) Resurfacing Program Andy Tolleson (TL) Materials Engineer Jason Patterson (ICA) Resident Const. Engineer Brian King (ICA) Inspectors (BRN, S2, TL, OLH) ROW Support April James (IR) Legal Services Brian Newman (DNL)

ICA/Brownstone/MB Kahn Team

ICA ICA BRN Brownstone MBK MB Kahn D&F Davis & Floyd, Inc. HGB Hussey Gay Bell CC Campbell Consulting BC BANCO/Bannister Company S2 S2 Engineering & Consulting OLH OLH, Inc TL Tolleson, Ltd. IR IRealty International GRC Grice Consulting Group DNL Dequincy Newman Lawfirm, LLC

RICHLAND PDT

BROWNSTONE NE MB KAHN ICA/H /HDR DR Dale Collier Bill Cram David Beaty PDT Procurement Procedures Presentation June 14, 2016

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SLIDE 6

Project Advertisements

  • Richland

land PDT Website site

– www.richlandpenny.com

  • SC Busine

ness ss Opport rtuni nitie ties s (SCBO) BO)

– www.mmo.sc.gov/PS/general/scbo/PS-scbo-online.phtm

  • Richland

land County ty Website site

– http://www.rcgov.us/Government/Departments/BusinessOperations/Procure ment.aspx

PDT Procurement Procedures Presentation June 14, 2016

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SLIDE 7

Plans and Specifications

  • Richland

land County ty PDT Website ite

– Free download of PDF files

  • Richland

land PDT Office fice

– 201 Arbor Lake Drive, Columbia, SC 29223 – Hard Copies of Plans for Viewing Only

  • Richland

land County ty OSBO BO Office fice

– 2020 Hampton Street, Columbia, SC 29201 – Hard Copies of Plans for Viewing Only

  • The Print

nt Machin ine

– 1241 Assembly Street, Columbia, SC 29201 – Plans Available for Purchase

PDT Procurement Procedures Presentation June 14, 2016

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SLIDE 8

Bidding

  • Sheltere

tered Market et Bids

  • Competitively

etitively Sealed ed Bids

  • 30

30-Day ay Bid Period

  • d (Typical)

pical)

  • Mandato

atory ry Pre-Bi Bid d Confe feren rence ce

– Face to face meeting with project team, client and interested GC’s

  • Sealed

ed Bid Due Date and Time

– Richland County Procurement Office 2020 Hampton Street, Third Floor Columbia, SC 29210 – Bids Are Read Aloud Publicly

  • Submit

it Bids Exactly ctly as request sted

– NACIS Code – Bid Bonds – Insurance Requirements – Richland County Forms – DBE/SLBE Participation Form – License Requirements – License Limitations – Line Items Bids by Quantity (Lump Sum, Each, CY, LF, NEC)

PDT Procurement Procedures Presentation June 14, 2016

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SLIDE 9

Sample Forms

PDT Procurement Procedures Presentation June 14, 2016

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SLIDE 10

Sample Forms

PDT Procurement Procedures Presentation June 14, 2016

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SLIDE 11

Bid Evaluation Procedure

  • Lowest

st Responsi sive ve and Responsible sible Bid Wins

– Check for Calculation Errors – Check for Correct Forms Submitted – Check License – Check Bid Bond – Check SLBE Requirements – Check DBE Requirements

  • Lose Bid:

:

– Follow-Up After Receiving Notifications Accepted

  • No Bid

– Notifications Posted on Richland Penny Website

  • Tie Bids

– Coin Flip Approved Method to Break Ties as Approved in Procurement Manual

  • Withd

hdra rawa wal of Bids

– Written Notification Required from Bidder for County Consideration

PDT Procurement Procedures Presentation June 14, 2016

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SLIDE 12

Bid Award Procedure

  • Recomme

mmendatio tion Letter ter Prepare red for County ty Counci cil l Appro rova val

– Verified Final Bid with Resolved Calculation Errors (if any) – Verification of Forms Submitted – Current Contractor License – Appropriate Bid Bond – SLBE Requirements Verified (NAICS Codes) – DBE Requirements Verified

  • Approva
  • val on County

ty Counci cil l Required red by Majority rity Vote

– Regular Council Meetings on the 1st and 3rd Tuesday of Each Month – 6:00pm in Council Chambers at 2020 Hampton Street, Columbia, SC

  • Notice

ce of Inten ent t to Award d Issue ued

– Notice of Intent to be Posted on Penny and Richland County Websites

  • 10

10-Day ay Protest test Period iod

– Begins Immediately After the Notice of Intent is Issued

  • End of Protest

test Period

  • d

– PDT Approved to Proceed into Contract with the Approved Bidder

PDT Procurement Procedures Presentation June 14, 2016

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SLIDE 13

Contract

  • Contract

ract Assembl mbled d by PDT Program ram Administ inistrato rator

– 2 Contract Forms Utilized in PDT Program – Verification of Forms Submitted

  • Contracto

ractor r Signatu ature re Secured red

– Performance and Payment Bond Required – Required Insurance Information Required

  • Richland

land County ty Signature tures s Secure red

– Signatures by Transportation Director, County Administrator and Council Chair

  • Pre-Con
  • nstructio

struction n Meetin ting g Date e Estab ablish ished

– Pre-Construction Meeting Hand-Off Project to PDT Construction Manager

  • Notice

ce to Procee eed Issue ued

– PDT and Contractor to Mutually Agree on NTP Date

  • Work

k Must t Begin Within hin 10-Days ys of NTP

  • Comple

leti tion

  • n Required

red Withi hin Contract ract Timefra eframe me

– Liquidated Damages Assessed for Late Completion

PDT Procurement Procedures Presentation June 14, 2016

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SLIDE 14

Construction Schedule

  • Timefra

eframe me to Comple lete te

– Per requirements indicated in Bid Documents – Verification of Forms Submitted

  • Construction

truction Enginee eeri ring ng Inspect pection

  • n (CEI)

I) Respon

  • nsi

sibi bilitie ities

– Material Testing and Inspections – Quality Assurance – Quality Control

  • Notifi

ificatio cation of Residents dents

– Contractor Communications Through PDT Personnel Only

  • Traffic

ffic Control rol

– Per SCDOT Requirements as Established in Bid Documents

  • Liquida

dated ted Damages es

– Dollar per Day Assessment for Late Contract Completion

  • Closeout

eout

PDT Procurement Procedures Presentation June 14, 2016

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SLIDE 15

Safety

  • Safety

ety Is Non-Nego Negotia tiabl ble

  • PDT Safety

ety Manager er to Monitor tor All Projects ects

  • Immed

ediate ate Corre rect ction

  • n of Safety

ety Violati ation

  • ns

s

PDT Procurement Procedures Presentation June 14, 2016

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SLIDE 16

QU QUES ESTIO TIONS NS

Dale Collier, Richland PDT PDT Procurement Procedures Presentation June 14, 2016