PDT Procurement Procedures June 14, 2016 4:00 pm Dale Collier, Richland PDT PDT Procurement Procedures Presentation June 14, 2016
Agenda • Richland land County ty Penny y Tax Overvie rview • Program ram Develo lopmen ment t Team m (PDT) T) Overvie rview • Project ect Advertisements rtisements • Plans s and Specifica ificati tion ons • Bidding ing • Sample le Forms ms • Bid Evalua uati tion on Proce cedu dure re • Bid Award d Proce cedu dure re • Contract ract • Construction truction Schedule dule • Safety ety PDT Procurement Procedures Presentation June 14, 2016
Penny Tax Overview • 2012 Penny y Tax for Roads s Passed sed by Popular lar Vote • Scope: : $1.07 .07 Billion or 22 Years s (Which icheve ver r Occurs curs First) st) – Improvements to highways, roads (paved and unpaved), streets, intersections, and bridges including related drainage system improvements ($656,020,644) – Continued operation of mass transit services provided by Central Midlands Regional Transit Authority including implementation of near, mid and long- term service improvements ($300,991,000) – Improvements to pedestrian sidewalks, bike paths, intersections and greenways ($80,888,356) • Types es of Project cts – Roads - Pedestrian Improvements - COMET – Bikeways - Sidewalks Bus – Greenways - Neighborhood Improvements System – Road Widenings - Special Projects – Dirt Road Paving - Right of Way Acquisitions – Resurfacing - Intersections • Annual CTIP P Appro rova vals ls by Richland land County ty Council il • 2015 Annual al Report rt PDT Procurement Procedures Presentation June 14, 2016
Penny Tax Overview • 2015 Annual al Report rt PDT Procurement Procedures Presentation June 14, 2016
PDT Team Overview RICHLAND PDT BROWNSTONE NE MB KAHN ICA/H /HDR DR Dale Collier Bill Cram David Beaty Program Manager David Beaty (ICA) Procurement & Contracting Program Administration Deputy Program Manager Public Information Construction Manager Dale Collier (BRN) Ross Tilton (MBK) Sonny Timmerman (MBK) Darrell Campbell (CC) Clem Watson (ICA) Assistant Procurement Assistant Public Safety Manager Program Controls Asst. Program Manager Assist. Program Manager Information Manager Jennifer Manucy (OLH) Anthony Lawrence (BRN) Jennifer Bragg (D&F) Sofie Collins (MBK) Janet Jones (BRN) Heyward Bannister (BC) Public Information Accounting Project Manager Project Manager Resurfacing Program Officer Chanel Wallace (MBK) Perry Mayhew (BRN) Raven Gambrell (ICA) Andy Tolleson (TL) Nicole Smith (CC) Public Relations Resident Const. Project Estimation Project Manager Project Manager Consultant Engineer Gerald Walker (MBK) Scott Mangus (BRN) Ben Lewis (ICA) Brian King (ICA) Rania Jamison Inspectors Schedules Intern Program ROW Manager Trish Mintz (OLH) Amanda Rice (BRN) Tim Seybt (D&F) (BRN, S2, TL, OLH) ROW Support April James (IR) ICA/Brownstone/MB Kahn Team Operation & Materials Engineer ICA ICA Utility Coordinator Administration Randy Roberts (HGB) Jason Patterson (ICA) BRN Brownstone Denise Gillyard (BRN) MBK MB Kahn Legal Services D&F Davis & Floyd, Inc. Brian Newman (DNL) HGB Hussey Gay Bell CC Campbell Consulting Traffic Engineering John Funny (GRC) BC BANCO/Bannister Company S2 S2 Engineering & Consulting OLH OLH, Inc TL Tolleson, Ltd. IR IRealty International Environmental Support PDT Procurement Sam Savage (S2) GRC Grice Consulting Group Procedures Presentation DNL Dequincy Newman Lawfirm, LLC June 14, 2016
Project Advertisements • Richland land PDT Website site – www.richlandpenny.com • SC Busine ness ss Opport rtuni nitie ties s (SCBO) BO) – www.mmo.sc.gov/PS/general/scbo/PS-scbo-online.phtm • Richland land County ty Website site – http://www.rcgov.us/Government/Departments/BusinessOperations/Procure ment.aspx PDT Procurement Procedures Presentation June 14, 2016
Plans and Specifications • Richland land County ty PDT Website ite – Free download of PDF files • Richland land PDT Office fice – 201 Arbor Lake Drive, Columbia, SC 29223 – Hard Copies of Plans for Viewing Only • Richland land County ty OSBO BO Office fice – 2020 Hampton Street, Columbia, SC 29201 – Hard Copies of Plans for Viewing Only • The Print nt Machin ine – 1241 Assembly Street, Columbia, SC 29201 – Plans Available for Purchase PDT Procurement Procedures Presentation June 14, 2016
Bidding • Sheltere tered Market et Bids • Competitively etitively Sealed ed Bids • 30 30-Day ay Bid Period od (Typical) pical) • Mandato atory ry Pre-Bi Bid d Confe feren rence ce – Face to face meeting with project team, client and interested GC’s • Sealed ed Bid Due Date and Time – Richland County Procurement Office 2020 Hampton Street, Third Floor Columbia, SC 29210 – Bids Are Read Aloud Publicly • Submit it Bids Exactly ctly as request sted – NACIS Code – Bid Bonds – Insurance Requirements – Richland County Forms – DBE/SLBE Participation Form – License Requirements – License Limitations PDT Procurement – Line Items Bids by Quantity (Lump Sum, Each, CY, LF, NEC) Procedures Presentation June 14, 2016
Sample Forms PDT Procurement Procedures Presentation June 14, 2016
Sample Forms PDT Procurement Procedures Presentation June 14, 2016
Bid Evaluation Procedure • Lowest st Responsi sive ve and Responsible sible Bid Wins – Check for Calculation Errors – Check for Correct Forms Submitted – Check License – Check Bid Bond – Check SLBE Requirements – Check DBE Requirements • Lose Bid: : – Follow-Up After Receiving Notifications Accepted • No Bid – Notifications Posted on Richland Penny Website • Tie Bids – Coin Flip Approved Method to Break Ties as Approved in Procurement Manual • Withd hdra rawa wal of Bids – Written Notification Required from Bidder for County Consideration PDT Procurement Procedures Presentation June 14, 2016
Bid Award Procedure • Recomme mmendatio tion Letter ter Prepare red for County ty Counci cil l Appro rova val – Verified Final Bid with Resolved Calculation Errors (if any) – Verification of Forms Submitted – Current Contractor License – Appropriate Bid Bond – SLBE Requirements Verified (NAICS Codes) – DBE Requirements Verified • Approva oval on County ty Counci cil l Required red by Majority rity Vote Regular Council Meetings on the 1 st and 3 rd Tuesday of Each Month – – 6:00pm in Council Chambers at 2020 Hampton Street, Columbia, SC • Notice ce of Inten ent t to Award d Issue ued – Notice of Intent to be Posted on Penny and Richland County Websites • 10-Day 10 ay Protest test Period iod – Begins Immediately After the Notice of Intent is Issued • End of Protest test Period od – PDT Approved to Proceed into Contract with the Approved Bidder PDT Procurement Procedures Presentation June 14, 2016
Contract • Contract ract Assembl mbled d by PDT Program ram Administ inistrato rator – 2 Contract Forms Utilized in PDT Program – Verification of Forms Submitted • Contracto ractor r Signatu ature re Secured red – Performance and Payment Bond Required – Required Insurance Information Required • Richland land County ty Signature tures s Secure red – Signatures by Transportation Director, County Administrator and Council Chair • Pre-Con onstructio struction n Meetin ting g Date e Estab ablish ished – Pre-Construction Meeting Hand-Off Project to PDT Construction Manager • Notice ce to Procee eed Issue ued – PDT and Contractor to Mutually Agree on NTP Date • Work k Must t Begin Within hin 10-Days ys of NTP • Comple leti tion on Required red Withi hin Contract ract Timefra eframe me – Liquidated Damages Assessed for Late Completion PDT Procurement Procedures Presentation June 14, 2016
Construction Schedule • Timefra eframe me to Comple lete te – Per requirements indicated in Bid Documents – Verification of Forms Submitted • Construction truction Enginee eeri ring ng Inspect pection on (CEI) I) Respon onsi sibi bilitie ities – Material Testing and Inspections – Quality Assurance – Quality Control • Notifi ificatio cation of Residents dents – Contractor Communications Through PDT Personnel Only • Traffic ffic Control rol – Per SCDOT Requirements as Established in Bid Documents • Liquida dated ted Damages es – Dollar per Day Assessment for Late Contract Completion • Closeout eout PDT Procurement Procedures Presentation June 14, 2016
Safety • Safety ety Is Non-Nego Negotia tiabl ble • PDT Safety ety Manager er to Monitor tor All Projects ects • Immed ediate ate Corre rect ction on of Safety ety Violati ation ons s PDT Procurement Procedures Presentation June 14, 2016
QU QUES ESTIO TIONS NS Dale Collier, Richland PDT PDT Procurement Procedures Presentation June 14, 2016
Recommend
More recommend
