Payroll 101 New Hire Paperwork, Timesheets, and other related - - PowerPoint PPT Presentation

Payroll 101

New Hire Paperwork, Timesheets, and other related topics

New Hire Paperwork Submission

• When does it need to be filled out?
• BEFORE the employee begins working, do not allow anyone to work

without completed paperwork

• Do not give to the employee to complete at home
• When does it need to be submitted?
• Within 48 hours of the forms being completed (48 hours of the

employees start date) or 1 business day prior to payroll submission due date, which ever is soonest

• How do you submit?
• By email to FHCpayroll@deltagamma.org
• USPS as last resort only

New Hire Paperwork

• New Hire Forms

– In your folders I have provided a complete copy of all the new hire paperwork as required by Delta Gamma, Federal Government, and your State (if applicable). I suggest you use this as your master – I have also provided a completed “dummy” new hire paperwork to assist with completion

• #1 form completed incorrectly

– I9

Federal Form: I9

• I9

– Computer – Written

• Supporting Documents:

– What is the requirement? – Timeline for providing those documents

Direct Deposit

• While not required, we HIGHLY suggest this

to be provided

Payroll Submission Guidelines

• When do I submit payroll?

– Every other Monday – 12pm Eastern time for Eastern, Central, and Mountain time zones – 2pm Eastern time for Pacific time zone (California, Oregon, Nevada, and Washington)

• What do I submit?

– Summary Time Sheet

• How do I submit?

– Email Excel Summary Time Sheet to FHCPayroll@deltagamma.org

Summary Timesheet

• Summary Timesheet 2017
• Reporting Worked and Unworked Hours
• Individual timesheets/time cards
• With break
• Without break
• All Employees should be clocking out for break after

the first 5 hours of work

• Time Clock

Workers Compensation and Unemployment Claims

• What do I do if an employee is injured on the

job?

– First Report of Injury Form (for those on MJ)

• What if an employee files a claim?
• What do I do if I receive a unemployment

claim?

– Forward along to FHC – Overpayment

W2

• When are W2’s mailed?

– All W2’s are mailed no later than January 31st per Federal

guidelines

• Where are W2’s mailed?

– Employees home address, as listed on their paystub

• When should I contact FHC about a missing W2?

– After the end of February, but before April 1

• Can I gain access to my W2 via online?

– Current employees: YES!!!! Employees can gain access via the

• nline service once the W2 has been generated. Former

employees: must contact either the HD or FHC

Paylocity Online Service

• Who has access?

– All Active employees

• Where can I sign on?

– https://login.paylocity.com

• How do I sign on?

– Employees will need to create a login and screen name

• What can I access?

– View and print payroll stubs – View and print W2 – Employment Information

Payroll 101

• Questions?