Participatory Budgeting Final Review Meeting October 26 th 2016 - - PowerPoint PPT Presentation

Participatory Budgeting Final Review Meeting

October 26th 2016

Presentation date

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Point Three

Today’s Agenda

1. Welcome 2. Presentation:

• Consultation Results
• What we heard
• What we plan to report to the Board

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• 3. Discussion, Q&A
• 4. Next Steps
• 5. Wrap-up, Evaluation

Point Three

Why we are here

• Share the results of the PB Consultation

Sessions

• Describe the key information being included

in the report to the Board

• Discuss next steps

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Point Three

But first…

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Thank you!

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…For your time

…For your feedback …For working together on solutions

Point Three

Consultation Results

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Key Themes Consolidated 6 Action Plans & Tenant Proposals Raw Feedback on PB

Consultation Results: Consolidated Themes

Solutions What we don’t like What we like

1. Tenant empowerment (involvement and engagement) in decisions from beginning to end 2. TCHC communities get to think and talk about their needs with staff and each-

• ther

3. Fairness for tenants through the democratic process (working together to make decisions) 4. Positive interactions with staff who are knowledgeable 1. Better Communications

• Clear ideas/project descriptions

(drawings, renderings etc.)

• What is PB?
• Clear roles of staff and tenants in

the process

• Capital vs. PB
• Better education for staff about the

process

• Transparency and engagement with

tenants during construction

• Dedicated staff as advisors
• 2. Better project selection process
• Fairer representation of

communities

• Less staff influence over choices
• More transparency
• More local project selection
• Make history of past projects

available to tenants

• Provide information earlier (i.e.

scoping info)

• Share details of capital projects
• Ensure equitable distribution of

funds

1. PB monitoring committees not communicating/meeting their purpose 2. Not enough tenant control at the local level 3. Not enough tenant participation at building-level meetings 4. The process by which tenants choose projects 5. Voting is not fair to tenants 6. Scoping and pricing of projects is often incorrect, and it is inefficient 7. Not enough transparency when communicating project information to tenants

Point Three

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Consultation Results:

3 focus areas for further work

Communications Process Engagement

• The best part of PB
• The more tenant

involvement, the better

• Tenant decision-making

throughout the process

• Tenant empowerment
• Gathers the community

around building issues

• Tenants and staff work

together

• Clear roles and

responsibilities (of staff, tenants)

• Voting system
• Scoping and pricing isn’t

successful

• Transparency and

accountability for projects and the work

• Other processes at TCHC

to learn from: tenant councils, use of space funds etc.

• Better information &

education about PB

• Educate new tenant

participants & new staff

• More communication

during the entire life of projects

• Consult with tenants on

required changes, sign-

• ff
• Clarity on roles,

processes related to capital projects

Point Three

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What we plan to report the Board

• The Status of PB: In 2017, TCHC will not run a PB program using the

current process. Staff and tenants will work together to develop new and improved tenant decision-making (‘TDM’) models.

• The Process: explain who we consulted with, and how we did it.
• The Results – 3 Critical Components: the aspects of PB that tenants have

identified as the most important – engagement, process, communications. These are the focus areas for an improved process for tenant decision- making on TCHC budgets.

• The Results – Solutions: we asked tenants to get specific, and develop

action plans and proposals for how to design an improved process. These action plans provide staff with an understanding of the types of things tenants want to see in an improved process.

Point Three

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What we plan to report to the Board

• TCHC staff and tenants will work together in 2017 to design and

pilot a tenant decision-making process specific to the Capital Repair Plan.

 Examples of the capital repair plan: Fobs, Lobby upgrades, Repair of damaged interiors, Flooring, Driveway paving, Garbage enclosures , Playgrounds, Steps/sidewalks, Roof replacements, Window Replacement, Boilers etc.

• TCHC staff and tenants will work together in 2017 to design a

tenant-led decision-making process specific to community-based projects.

 This process should be complementary to what is being developed through the tenant engagement system refresh  The proposed models and action plans tenants worked on will be analyzed as part

• f the design of the final process

 Examples of “community-based projects”: Furniture/Benches, Plants and Gardening, Bike Racks, Library Furniture and Books, Blinds, Fitness Equipment, Recreation Room Furniture etc.

Point Three

Discussion Q&A

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Point Three

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Next Steps

• November 21st: Resident Services Committee (RSC)
• Results of consultations posted on torontohousing.ca
• Work with tenants and staff to design the new TDM

(tenant decision-making) processes

• Implement new processes sometime in 2017

Point Three

Evaluation

Please fill out our questionnaire to provide feedback

• n the consultation sessions.

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Thank you!

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