Owners COP Knowledge sharing across team and competitor boundaries - - PowerPoint PPT Presentation

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Owners COP Knowledge sharing across team and competitor boundaries - - PowerPoint PPT Presentation

Mar 16, 2024 556 likes •875 views

Owners COP Knowledge sharing across team and competitor boundaries 16 th LCI Congress | San Francisco, CA | October 7-10, 2014 Jay Harris Vice President, Western Operations, Boldt Andrew Rhodes Design Engineer, Southland Industries

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16th LCI Congress | San Francisco, CA | October 7-10, 2014

Owner’s COP

Knowledge sharing across team and competitor boundaries

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16th LCI Congress | San Francisco, CA | October 7-10, 2014

Jay Harris

Vice President, Western Operations, Boldt

Christian Pikel

Regional Project Manager, UHS

Steven Wilson

Associate DBIA™ /Principal, HMC Architects

Andrew Rhodes

Design Engineer, Southland Industries

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16th LCI Congress | San Francisco, CA | October 7-10, 2014

Why an Owner Based COP?

“Communities of practice are groups of people who share a concern or a passion for something they do, and learn how to do it better as they interact regularly.” – Etienne Wagner

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16th LCI Congress | San Francisco, CA | October 7-10, 2014

A3 & Learning Cluster Event

History of UHS ILPD Team COPs

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16th LCI Congress | San Francisco, CA | October 7-10, 2014

  • Global Impact Sharing
  • Jump start collaborative culture across team

boundaries

  • Standardization of processes across teams
  • Platform for cross-team collaboration, learning and

problem solving

  • Unlock trapped knowledge
  • Safe forum for asking questions!

Objectives for COP

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16th LCI Congress | San Francisco, CA | October 7-10, 2014

  • TRUST – between collaborative COP members
  • SPEED – of gaining new knowledge
  • INNOVATION – opportunities inspire new ideas
  • COST – savings on single source R&D

Speed of Trust

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16th LCI Congress | San Francisco, CA | October 7-10, 2014

  • Open minds
  • Willingness to learn and share information
  • Desire to challenge what we think we know
  • Eagerness to improve on the norm
  • Discipline to stay on track in the face of

challenges

  • Positive, supportive environment
  • Continuous improvement
  • Foster a learning / teaching environment

Members Commitment

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  • Harvesting A3/Work Cluster

ideas during open discussion

  • Structured learning topics and

A3 report from previous “what’s bugging you” topics

Standard COP Call Agenda

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Pre-COP Agenda

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Post COP Agenda

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Sharing Information

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Target Cost Expectation

Estimate ProForma Program Specifics

Collaboration with Reference Team

Cost Data Sharing Across Project Teams

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  • Opportunity to roll out new process / tool

procedures

  • Build consistency across teams quickly and

stay in synch when tools/processes evolve

  • Standardize reporting, invoicing, cost codes

Process Standardization

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A3 # Title: Discipline: Budget Cluster Participants: C.Burgos, J.Harris, K.Demaray, asst. M.Lee, K.Dalke, L.Summerfield, C.Gamble PCE UPDATE 12/09/13 51 beds 51 beds ITEM CATEGORY
  • Est. Update
4/2/14
  • Est. Update
4/21/14 VARIANCE REMARKS 1.000 Professional Fees 1,181,258 1,181,258
  • 2.000
Furniture Fixture & Equipment 888,809 888,809
  • 3.000
Construction Cost 11,745,176 11,537,314 (207,862) 4.000 Permits, Printing & Insurance 473,617 470,408 (3,209) 5.000 Testing & Inspection 368,000 368,000
  • 6.000
Construction Administration with Construction with Construction
  • ESTIMATE ALL CATEGORIES
14,656,860 14,445,789 (211,071) Cost per Bed $287,389 /bed $283,251 /bed RISK POOL : Identified Risks 663,935 663,935
  • Defined Design and Const Risks
488,633 488,633
  • SubTotal Risks
1,152,568 1,152,568
  • PROJECT COST ESTIMATE
15,809,428 15,598,357 (211,071) Move to Value Add items PCE Cost per Bed $309,989 /bed $305,850 /bed VALUE ADD ITEMS Ambulance Drop off Canopy
  • $
211,071.00 $
  • $
Upgrade existing entry to comply with ADA Develop South Parking (Wedge Property)
  • $
235,000.00 $
  • $
See KPFF A3 #C2 for Additional Parking Registration Vestibule
  • $
Separate Project
  • $
Excluded from Project PCE + VALUE ADD 15,809,428 16,044,428
  • Design and permit fee
PCE + Value Added Cost per Bed $309,989 /bed $314,597 /bed HEADS in BEDS MAJOR INNOVATIONS OSHPD Approach - One backcheck A3, IOR early, Prelim Mtgs Precast structure, exterior and interior walls - 12' ht flr to flr Design project to 51 Beds - to achieved lowest $/bed No wasted space in design - lesser Area per Bed (388 sf/bed) Collaboration approach during buyout of D/A trades BIM Glue 360 for coordination - no need for a BIM person to manage Pull planning, twice weekly check ins, measure PPC City close coordination - avoid surprises in fees during submission Learn from other teams - Fremont, Holly Hill, Spring Mountain, etc Target value production - takt time planning, simulation, mock ups NEW RISKS - Existing Building Approved at Validation 75,000 $ Original Design Budget - 25 beds 700,000 $
  • 1. Collaborative Review with OSHPD expected approval 8/26/14
PAC Addtl Design Budget - 50 bed 616,086 $
  • 2. Projected City approval 7/16/14
Precon & Design Assist 517,333 $
  • 3. Construction duration 11 to 12 months
CURRENT PRECON & DESIGN 1,908,419 $
  • 4. Site Make Ready Work - 7/7/14
Includes GC, Arch, Consultant & D/A Partners PROJECTED COST APRIL '14 1,738,217 $ Average Monthly Burn Rate $144,851/mo
  • 2. New Staff Toilet Room for existing Kitchen - cost TBD
  • 3. Drinking Fountain for existing building
  • 4. Impacts due to renovation - i.e. Lactation room, storgae, etc
BURN RATE Delete Ambulance Canopy Date Opened: Date to be Closed (LRM) Status: PROJECT METRIC Delete Ambulance Canopy
  • 1. Upgrade concrete slab at existing entry - $30 to $35K
SV-12.002 SIERRA VISTA BUDGET UPDATE (Week of 4/21/14) 10/29/2013 TBD In-Progress Closed/Approved Champion: Decision Maker Author:
  • ILPD Team Dash Board

Process Standardization

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16th LCI Congress | San Francisco, CA | October 7-10, 2014

Process Standardization

ILPD Team Dash Board

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  • Floor Moisture Mitigation

Global Interest Learning Topic

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  • Batch and Takt Time Planning

Global Interest Learning Topic

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Global Interest Learning Topic Productivity Tracking

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Global Interest Learning Topic DAY TO DAY DECISIONS LEVERAGING PRODUCTIVITY

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  • Open discussion forum as practitioners

proceed on their lean journey

– Lessons learned, challenges and frustrations

  • Typically others are sharing similar frustrations

and a work cluster/SAT forms to improve the issue collaboratively

Cross Team Problem Solving

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  • Multiple designers cluster to solve a common

problem

  • Shared resources for prototyping and
  • wner/constructor review
  • Solution set deliverable back to teams

Collaborative Design Teams

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Nurse Station Prototype Challenge

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  • Change in design team

behavior

  • Much higher rate of

information flow and sharing

  • Cost decisions outside project

pressures

  • Innovations discussion with

non-competitors in many cases

Design & Code Collaboration

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16th LCI Congress | San Francisco, CA | October 7-10, 2014

  • Big Room methodology – what’s this mean?
  • On Boarding process
  • Integrated Project Delivery
  • A3 Problem Solving
  • Communication Protocols
  • Good 5-Why

Lean Coaching & COP

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  • Establishing the Project Target Cost
  • On-Boarding Process
  • Strength Finders – Team Building
  • Selection of IPD Team Members

Additional Topics

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  • Information Management
  • Knowledge base
  • Keeping up momentum
  • Reluctance to share

information

  • Interaction with Regional

COP

COP Management Challenges

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Provided by: Trey Wood, AIA, LEED AP WMA Architects/Planners Inc.

IPD Lean Influence A3

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Questions?