Oregon Department of Education Charter School Program Grants - PowerPoint PPT Presentation

Oregon Department of Education Charter School Program Grants Application Deadline: November 04, 2018 Released: September 21, 2018 Jacqueline Kemp, Charter School Grant Specialist 503-947-5616 Jacqueline.Kemp@ode.state.or.us

What we will cover today  Purpose of the Grant  Eligible Applicants  Expansion Grant Eligibility and Available Funds  Use of Funds  Participation, Evaluation, and Reporting  Review Process  Award Process and Start Date  Submission Process, Required Elements, and Due Date  Cover Page, Project Narrative, and Appendices  Q&A

Purpose of the Grant Purpose of the Education Department Grant to States Authorized by Title V, Part B of the Elementary and Secondary Education Act to expand the number of high-quality charter schools across the nation Purpose of the Oregon Charter School Program Grants PLANNING GRANTS  Provide funds to post-award, pre-operational charter schools in the development phase  Increase educational equity  Improve quality of new charter schools through intensive incubation period IMPLEMENTATION GRANTS  Provide funds to high-quality charter schools in operation for less than three years  Facilitate implementation of educational models, professional development and curriculum  Provide professional development in educational equity EXPANSION GRANTS  Provide funds to high-quality charter schools in operation for three or more years in order to facilitate expansion of their program, educational models, professional development and curriculum STRENGTHEN AUTHORIZER QUALITY  Provide high-quality training and professional development to authorizers

Eligible Applicants A Charter School  Is a school that conforms to the federal definition of a public charter school (ESEA [P.L.107-110, section 5210(1)])(full definition available in the RFA)  Must be governed by a non-profit board that is separate from the authorizing board and may not be composed of voting members from the authorizing board of directors (especially important for Single School Districts to note) Charter school developer  Conforms to the federal definition of a developer (ESEA [P.L.107-110, section 5210(2)])(full definition available in the RFA)

Expansion Grant Eligibility & Available Funds Qualified applicants for the OCSP Expansion Grant: • Must have an executed charter with an authorizer • Must have been in operation for at least three years • Must be a “ High- quality charter school” Available Funds Expansion grants will be $250,000 - $450,000 for a two-year grant term a total of four (4) grants may be awarded in 2018. Grant activities may not extend beyond the second year of operation Not Eligible for an Expansion Grant if: 1. Charter school has been in operation for less than three years 2. Charter school that is a “Academically Poor-Performing Charter School” 3. Charter school that has received a CSP grant within the past five years .

Use of Funds The OCSP Grant is funded on a Reimbursement Basis What does that mean?  Subgrantees will be reimbursed for allowable, approved activities  Following proof of expenditure Please be aware that it may take up to 8 weeks for an account to be set up in the Electronic Grant Management System (EGMS). Though a subgrantee may be authorized to expend grant funds, those funds cannot be reimbursed into a banking account until the EGMS set-up is complete. Subgrantees will receive information and instructions on how to access EGMS. What is allowable? *ODE is waiting to  Expansion of the charter school, including receive confirmation a. Informing the community about the school from the CSP in b. Acquiring necessary equipment and educational materials and supplies Washington DC for items (e) and (f) c. Acquiring or developing curriculum materials d. Other initial operational costs that cannot be met from State or local sources e. Carrying out necessary renovations to ensure that a new school building complies with applicable statutes and regulations, and minor facilities repairs (excluding construction). (see Federal law 2CFR 200.452). f. Pupil Transportation 1-time start up expense must meet Oregon law OAR 581-053-0640 see ODE website details https://www.oregon.gov/ode/schools-and-districts/ptf/Pages/Pupil-Transportation.aspx What is not allowed?  Purchasing or leasing a facility  Costs relating to preparing and submitting an application for OCSP grant funds

P a Participation requires : r  Demonstrating eligibility t  Using funds according to federal guidelines i  Complying with reporting requirements and due dates c  Attending required trainings and meetings associated i with the grant p  Participating in professional development focused on a culturally responsive educational practices and school culture t Application for subgrant funds indicates i acknowledgment and consent to these o contingencies. n

E ODE is responsible for evaluating subgrantees to ensure that they adhere to federal rules and v regulations and accomplish their performance goals.  Evaluation will be specific to the goals and expectations a set in the approved subgrant application l  ODE will conduct at least one site visit per year  For multi-year expansion subgrants, ODE will issue an u annual report after all required information as been a collected from subgrantee and the site visit has taken place t  This report will include a determination of whether the charter school will continue to receive funds, be placed on i a plan of improvement or be defunded. o  In addition to other requirements, the continuing receipt of subgrant funds will be contingent on a charter school n complying with its contract with its authorizer and applicable state and federal laws

Subgrantees will be required to: R 1. Submit to ODE the executed contract with the authorizer for the operation of the charter school. 2. Demonstrate compliance with the contract with the authorizer at all times during the grant period. e 3. Create and report on grant goal performance measures approved by ODE. 4. File an Annual Financial Report (AFR) within 90 days following the grant fiscal year. p a. This report must be filed in a form and manner determined by ODE b. A template will be provided. o 5. Administer an interim assessment twice during each school year of the subgrant. a. Nationally normed interim assessments such as easyCBM or NWA’s MAP assessments are r preferred, but a charter school may identify a different interim assessment and describe how that data will be valid and reliable b. The charter school will also be required to report using the Oregon state assessment data t 6. File a Final Grant Report within 90 days of the end of the grant year. a. This report must be filed in a form and manner determined by ODE i b. A template will be provided. c. The report will contain: n • Executive Summary (not to exceed one page) • g A final report on each grant project goal, including data and information that support each goal’s outcomes. • An expenditure report that details 100% of awarded grant fund expenditures, and includes a property inventory of all equipment and non-consumable goods purchased with CSP grant funds (EDGAR §80.32, §74.34). 7. Submit all reports, reimbursement requests and any other required information electronically. All grantees will be required to purchase an approved feeding document scanner for this purpose.

Award Process & Start Date Award Process  Peer panel evaluation of applications  Pre-Award letters sent to subgrantees and their authorizers  Letter will request any information required before final approval of subgrantee status  Any additional required information must be submitted within 30 days of the date of the Grant Award Letter Grant Award Notification – Official and Final notice of award  Will include award amount  Includes all federal and state regulations governing the grant Funds must not be spent or encumbered until the grant has received Final Approval. All activities related to Grant Project Goals should be completed in the budget period for the grant.

Submission Process & Due Date Submit the electronic copy of the entire application by 11:59 pm November 04, 2018 LINK PROVIDED IN RFA AND ON OCSP SITE Part I, Part II and Appendices should be uploaded as separate documents.

Required Elements All Expansion Grant applications must contain the following information and be submitted in the following sequence: Part I: Cover page with signatures Part II: Project Narrative (25-page maximum)  Executive Summary (not to exceed one page)  General information  Mission of the school  Capacity of the development team and governance  Grant project goals and performance expectations  Budget narrative  Professional development goals  Historically underserved students

Required Elements Part III: Appendices  Budget Form  Executed Contract  School Budget  Charter School Enrollment Policy Including Lottery Protocol  Procurement Policy  Marketing Plan  Grant Management Plan  Student Data and Audits  Assurance and Certification Form