OL 2019 19-20 20 Brian Marques - Senior Director of Opportunity - - PowerPoint PPT Presentation

Brian Marques - Senior Director of Opportunity Youth Devon McCarley - Senior Director of Welcome Services Barry Kaufman - Director of Student Assignment John Hanlon – Chief Operations Officer Delavern Stanislaus - Director of Transportation Laura Benavidez - Executive Director of Food and Nutrition Services

BACK TO

TO SCHOOL OL 2019

19-20 20

Presentation to Boston School Committee October 16th, 2019

BOSTON PUBLIC SCHOOLS

• Attendance
• Registration and Enrollment
• Facilities
• Transportation
• Food & Nutrition Services

2

Agenda

BOSTON PUBLIC SCHOOLS

Homeless Education Resource Network (HERN) Home & Hospital Instruction Attendance

• School Truancy Prevention Plan
• Attendance Intervention Plan
• Case Management
• Technical Assistance
• Onsite School Consultation
• Court Process and Referrals

– >40,000 AIPs (18-19) – 665 court referrals (18-19) – 248 ADFs (18-19) – 228 CRAs (18-19)

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Who We Are

BOSTON PUBLIC SCHOOLS

“I’m In” Attendance Campaign 2.0

• Initial investment of $20,000 for “I’m In” Campaign 2.0
• Increased engagement and advertising with schools and community (increase

door knocking efforts)

• Reorganizing department to increase capacity and operational efficiency
• Increased monitoring and accountability
• Documenting and sharing best practices to be adopted by more schools
• Proposed Policy Change: Tardies will no longer be converted to absences
• Increased SOA prevention/intervention support to schools and families
• Engage in places where students frequent (by neighborhood):

○ Barbershops ○ Sneaker stores ○ MBTA

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Where We’re Going

BOSTON PUBLIC SCHOOLS

• Attendance
• Registration and Enrollment
• Facilities
• Transportation
• Food & Nutrition Services

5

Agenda

BOSTON PUBLIC SCHOOLS

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St Start t of Sc School

• l En

Enrollm lment ent

BOSTON PUBLIC SCHOOLS

• Priority Registration Periods run from January through mid-June.

– Students registering during this time have best chance to receive a top choice school.

• Grades K0-K2 comprise just under 60% of the total registration cases in each

year.

• Mattapan, Roxbury, and South Boston were the neighborhoods that experienced

the largest decrease in registrations.

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St Student ent Re Registratio stration n Da Data

Student Registrations by Race - Jan. 1 - Oct. 1 Race 2017 2018 2019 % Change from 2018 Asian 834 766 836 9% Black 4,084 3,739 3,319

• 11%

Latinx 4,566 4,169 4,529 9% White 1,695 1,725 1,722 0% Other 678 570 662 16% Total 11,857 10,969 11,068 1%

BOSTON PUBLIC SCHOOLS

• Many families register after the January/February registration periods.
• Large number of families register during August and September.

– 1,672 students registered during August, 2019 – 1,023 students registered during September, 2019

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Re Registr stratio ations ns Af After r Jan./Fe n./Feb.

• b. Re

Registr strati ation

• n Pe

Periods

• ds

Students Registering During and After Priority Registration Period Registration Data from January 1 - October 1 Year Student's Prior Year Location Total Registrations Registrations During Priority Period Priority Period Registrations as % of Total Registrations After Priority Registration Period After Priority Period as %

• f Total Registrations

2018 In-Boston 7,444 5,176 70% 2,268 30% New to Boston 3,525 1,101 31% 2,424 69% 2018 Total 10,969 6,277 57% 4,692 43% 2019 In-Boston 7,314 4,432 61% 2,882 39% New to Boston 3,754 916 24% 2,838 76% 2019 Total 11,068 5,348 48% 5,720 52%

BOSTON PUBLIC SCHOOLS

• Summer and Fall Registration Events

○ Neighborhood Registration Events in partnership with BCYF and Faith-Based Organizations

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Re Registr stratio ation n and En Enrollme lment nt Ou Outrea reach ch Ef Efforts rts

BOSTON PUBLIC SCHOOLS

• School Choice Season Events
• Increased investment in varied communications and outreach

strategies

• Marketing focused on areas from which late registrants come

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Re Registr stratio ation n and En Enrollme lment nt Ou Outrea reach ch Ef Efforts rts

BOSTON PUBLIC SCHOOLS

• Attendance
• Enrollment and Assignment
• Facilities
• Transportation
• Food & Nutrition Services

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Agenda

BOSTON PUBLIC SCHOOLS

• BPS completed projects at nearly 50 schools, often in

conjunction with the Public Facilities Department – Completed construction in 29 schools to expand My Way Cafe – Completed construction and opened Eliot Innovation School 585 Commercial Street site

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Fa Facilities lities Ba Back to Sc School

• l Up

Update te

– Built 3 playgrounds at the Otis, Higginson, and Sumner Schools – Completed 6 MSBA projects: O’Donnell, Sumner, and Tobin (Boilers); Boston Latin, Channing, and Condon Schools (Boilers and Roofs) – Supported relocations of several programs: West Roxbury Education Complex students to Irving Middle, Boston Collaborative High School to Gavin building, Boston Day and Evening to Timilty Middle

• We also greatly appreciate the work of all our custodial staff in getting our buildings

ready for day 1

BOSTON PUBLIC SCHOOLS

• Attendance
• Enrollment and Assignment
• Facilities
• Transportation
• Food & Nutrition Services

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Agenda

BOSTON PUBLIC SCHOOLS

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Tr Transp spor

• rtat

tatio ion n Ac Action

• n St

Steps ps to Drive e Improve

• veme

ment nt

• Resolving route conflicts causing buses to run late from one trip to another
• Responding to schools and families to resolve specific bus and route issues
• Working with our bus contractor to ensure improved performance across

the operation

Poor on-time performance and route complaints

• Improving timeliness and clarity of communications on late buses to

families and schools

• Re-examining the mailer process and exploring alternative ways to

communicate with families (e.g., email, better website)

• Working more closely with schools and community organizations to

disseminate information and collect feedback

Need for improved communications Issue area Actions we have been taking

• Accelerating response to coverage issues and determining why they occur
• Improving monitor training and on-the-bus services to students
• Increasing communications with families and schools and streamlining in-

yard communications between bus drivers and monitors

Students experiencing bus monitor coverage issues We have hired a national transportation expert to assist with all of the above

BOSTON PUBLIC SCHOOLS

On On-Ti Time e Pe Perform

• rmanc

ance

Over the last 2 weeks, this year’s on-time performance has been on par with or better than the last two years’ but we still must improve

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BOSTON PUBLIC SCHOOLS

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Ca Call Ce Cente ter r Da Data

1000 2000 3000 4000 5000 6000 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27

Total number of calls Day

Call Volume Year Over Year Comparison

2018 2019

Call volume has followed a similar pattern the last 2 years but the excessive number of calls in the first few days this year was a concern

BOSTON PUBLIC SCHOOLS

• Attendance
• Enrollment and Assignment
• Facilities
• Transportation
• Food & Nutrition Services

17

Agenda

BOSTON PUBLIC SCHOOLS

We work to offer all Boston Public School students safe, wholesome, nutritious, enjoyable meals to fuel academic

• excellence. We achieve this in collaboration with students,

parents, community, and school professionals.

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Fo Food and Nu Nutritio ition n Se Service ices s (FN FNS) S) Missio sion

Food & Nutrition Services:

• Provides over 10.5 million meals a year
• Employs over 450 staff
• Strives to build healthy futures for our students by offering

balanced meals each and every day

BOSTON PUBLIC SCHOOLS

• Menus

–Local procurement –Good Food Purchasing –Plate waste and ingredient reviews

• Parent and Student Engagement

–Office of Food Access –FoodCorps –Share Our Strength

• Breakfast Opportunities

–Smoothies in high schools – Prioritizing schools with high

need/low participation

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2020 Pr Prioritie ities

BOSTON PUBLIC SCHOOLS

• Completed construction in 29

schools over the summer

• Launched 7 more schools so

far this year, total of 38 now

• Created 55 new jobs
• Strengthened distribution

and access to fresh food in schools

• Next neighborhoods for 2021

–Allston-Brighton –Charlestown –Jamaica Plain –Fenway/Kenmore

My Way Cafe Update te

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