of the University of Murcia Outline Motivation TOUM Procedure - - PowerPoint PPT Presentation

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of the University of Murcia Outline Motivation TOUM Procedure - - PowerPoint PPT Presentation

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TOUM: The Official Noticeboard of the University of Murcia Outline Motivation TOUM Procedure TOUM Service Management application Electronic signature issues Official Website TOUM Project FundeWeb framework Scrum

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TOUM: The Official Noticeboard

  • f the University of Murcia
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Outline

  • Motivation
  • TOUM Procedure
  • TOUM Service

– Management application – Electronic signature issues – Official Website

  • TOUM Project

– FundeWeb framework – Scrum methodology

  • Conclusions

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Motivation

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Electronic Document Management in the University

  • f Murcia

4

ESPINARDO CAMPUS LA MERCED CAMPUS

27.445 27.445 Students Students 2.034 2.034 Professors Professors 1.100 1.100 Administrative Staff Administrative Staff 63 63 Degrees Degrees 34 34 Buildings Buildings 25 25 University Schools and Faculties University Schools and Faculties 16 16 Libraries Libraries 4 4 Institutes and Foundations Institutes and Foundations 3 Campuses Campuses

HEALTH SCIENCES CAMPUS

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Motivation

  • Large experience in eGovernment applications

and services

  • Act 11/2007, concerning Electronic Access of

Citizens to Public Services

Electronic Government Context

5 TOUM - The Official Noticeboard of the University of Murcia

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Motivation

  • Drawbacks

– No guarantee of publication – Paper management – Physical presence – Difficult spreading

  • Act 11/2007  Administrations can publish their acts

and communications in their Official Websites

Substitution of physical noticeboards

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TOUM Procedure

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TOUM Procedure

  • Avoids the use of paper
  • Simplification of internal processes
  • Generation of electronic documents from the

beginning until the end of the procedure

  • Monitoring of the procedure
  • Security improvements

– Content of the announcement is always reviewed – Publication in one common and accessible place – Right management of personal data is guaranteed – Authenticity and integrity is guaranteed by means of electronic signature

Benefits

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TOUM Procedure

  • ECI

Member of a university department, with attribution of starting publication requests

  • RPO

Responsible for official publications

  • Secretary General

Roles

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TOUM Procedure

  • Publication request

– ECI role – Writing the announcement – Filling in the request form – Annexing the announcement – Signing the complete form

  • Qualified certificate
  • DNIe

Stage 1 - Publication request

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STAGE 1 STAGE 2 STAGE 3 STAGE 4

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TOUM Procedure

  • Processing of the request

– RPO role – Checking the content – Expressing opinion

  • Not favorable

– Sending back with comments

  • Favorable with minor modifications
  • Favorable without modifications

– Signing the validation

Stage 2 – Processing of the request

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STAGE 1 STAGE 2 STAGE 3 STAGE 4

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TOUM Procedure

  • Publication

– Secretary General role – Final validation – Each announcement is signed

  • Electronic stamp

– Authentic copy generated – The copy is sent and published in the official Website – Communication sent to the ECI

Stage 3 - Publication

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STAGE 1 STAGE 2 STAGE 3 STAGE 4

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TOUM Procedure

  • End of publication period

– No human role – Disposal of the announcement – Generation of a published time certificate

  • Electronic stamp

– Communication sent to the ECI

Stage 4 – End of publication period

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STAGE 1 STAGE 2 STAGE 3 STAGE 4

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TOUM Procedure

Complete workflow

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TOUM Service

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TOUM Service

Management application

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Authentication page

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TOUM Service

Management application

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ECI view

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TOUM Service

Management application

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Request form

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TOUM Service

Management application

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Signature process

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TOUM Service

Management application

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RPO view

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TOUM Service

Management application

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Resolution of a request

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TOUM Service

Management application

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Secretary General view

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TOUM Service

Management application

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Communication

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TOUM Service

  • Requirements

– European Union Directive 1999/93/EC – Spanish Act 59/2003 and Act 11/2007

  • Signature systems

– ECI and RPO roles

  • Qualified certificate for citizens (such as DNIe)

– Secretary General

  • Electronic stamp
  • Signature format

– XAdES-T – MAP signature policy

Electronic signature issues

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TOUM Service

Official Website

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https://sede.um.es Release date  15th July 2009

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TOUM Project

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TOUM Project

  • Objectives

– Complete environment for the development of J2EE applications – J2EE standards support

  • Java Server Faces, Enterprise Java Beans and Java Persistent API

– Software reuse

  • Technologies

– Seam Framework 2.1 – Eclipse Ganymede 3.4 – TestNG 5 – Maven 2

FundeWeb Framework

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TOUM Project

  • Roles

– Product owner  Secretary General – Scrum master – Team (4 developers)

  • Release 1

– 4 sprints – 3 weeks /sprint

Scrum Methodology

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Sprint Length Speed Performance 1 13 days 17.5 57% 2 16 days 24.8 56% 3 15 days 22.5 57% 4 15 days 23 61% Total 59 days 87.8 57.75%

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Conclusions

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Conclusions

  • Substitution of traditional noticeboards
  • Publication in the Official Website
  • Improvement of security and efficiency
  • One step ahead in the transformation process

– paper-based procedures  electronic procedures

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Daniel Sánchez Martínez (danielsm@um.es) Information Technologies and Applied Communications Area (ATICA) Vice-Chancellorship for financial management and infrastructures University of Murcia (http://www.um.es) Santiago de Compostela, 24 June 2009