New Case Management System for County Division Train inin ing g - - PowerPoint PPT Presentation
Hon. Dorothy Brown Office of the Clerk of the Circuit Court of Cook County, Illinois 1 Scheduling with the New Case Management System for County Division Train inin ing g Webi binar nar August st 12, 2020 Scheduling with the New Case
Scheduling with the New Case Management System for County Division
Office of the Clerk of the Circuit Court of Cook County, Illinois
Train inin ing g Webi binar nar
August st 12, 2020
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Scheduling with the New Case Management System for County Division
Training webinar
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I. Purpose – Overview of the County Division (4:00 – 4:10 p.m.) A.
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County Circuit Court C. Renee Banks, Executive Clerk of Court Operations and Administration, Office of the Clerk of the Circuit Court of Cook County II. Goals & Objectives of the Webinar (4:10 – 4:15 p.m.) III. Introduction of Panelists (4:15 – 4:20 p.m.) IV. Panel Discussion (4:20 – 5:10 p.m.) A. General Overview of the County Division Case Management System B. How to Schedule in Odyssey for County Division C. New Supreme Court Rules on Electronic Notification of Case Management Notices V. Q & A (5:10 – 5:25 p.m.) VI. CLE Information/Wrap-Up (5:25 – 5:30 p.m.)
AGENDA
GOALS & OBJECTIVES OF THE WEBINAR
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Division upcoming new Case Management System Enhancements: New Case Scheduling Motion Scheduling Tax Objection Randomization Electronic Notification
Sam Williams Associate Clerk, First Municipal/Probate/County Division, Clerk of the Circuit Court
Scheduling with the New Case Management System for County Division
Training webinar
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Scheduling with the New Case Management System for County Division
Training webinar
Moderator:
CLERK OF THE CIRCUIT COURT OF COOK COUNTY, ILLINOIS
Panelists:
Craig Wimberly, Deputy Chief Information Officer Christian Font, Project Manager, Tyler Technologies, Inc. Pinal Patel, Chief Deputy Clerk, County Division Susan Welfeld, Project Manager, CMS Scheduling Gloria Legette, Deputy General Counsel
Craig Wimberly, Deputy Chief Information Officer, Clerk of the Circuit Court
Christian Font, Project Manager, Tyler Technologies
OVERVIEW OF COUNTY DIVISION CASE MANAGEMENT SYSTEM
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COUNTY DIVISION
NEW CMS SCHEDULING
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NEW CASE SCHEDULING Litigants will no longer have to call County Division to schedule a motion Three case types will get system-generated dates at time of filing:
The new case scheduling does not affect Mental Health cases. The procedures for these cases will remain the same. All other case types will be scheduled by eFiling a motion and selecting a hearing date. You must wait until your new case is accepted in its entirety and then eFile your motion and select a hearing date. .
COUNTY DIVISION
NEW CMS SCHEDULING
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New Case Scheduling for Name Change, Certificate of Error, and Property Tax Appeal Board
COUNTY DIVISION
NEW CMS SCHEDULING
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NEW CMS SCHEDULING
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MOTION SCHEDULING – CASE SEARCH
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MOTION SCHEDULING – FILE INTO CASE
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COUNTY DIVISION
MOTION SCHEDULING – ENTERING ATTORNEY CODE
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COUNTY DIVISION
MOTION SCHEDULING – SELECTING FILING CODE
Select a motion related filing code and the Motion Type dropdown box will appear.
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NEW CMS SCHEDULING – SELECTING MOTION TYPE
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MOTION SCHEDULING LIST LIST OF MO OF MOTION TION T TYPES YPES FOR COU FOR COUNTY NTY DIV DIVISION ISION
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MOTION SCHEDULING – UPLOADING DOCUMENT
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NEW CMS SCHEDULING – PAYMENT
Scroll to the Filings section, which is
Code (Motion to – Filed in this example) to expand and review the motion type.
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NEW CMS SCHEDULING – SUMMARY REVIEW
In the Summary screen, click to expand the filings section and verify that the correct Motion Type still appears in that
no Motion Type or if it is the wrong Motion Type you will not be able to select a date for your hearing.
If you need to add or correct the motion type click Back at the bottom
click Submit.
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NEW CMS SCHEDULING – SUMMARY VERIFICATION
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MOTION SCHEDULING – SELECTING YOUR DATE & TIME
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MOTION SCHEDULING – STAMPED DOCUMENT
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NEW CMS SCHEDULING
TAX OBJECTION CASES At time of filing, Tax Objection Cases will now be randomized between calendars 4 through 12.
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NEW CMS SCHEDULING
TAX OBJECTION CASES Once all of the cases are filed for the year, the Clerk’s Office will then randomize each calendar’s cases and assign them to one of the 8 months for the Case Management Hearing.
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NEW CMS SCHEDULING
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NEW SUPREME COURT RULES ON ELECTRONIC NOTIFICATION OF CASE MANAGEMENT NOTICES
Rule 11(b) E-mail Address. An attorney must include on the appearance and on all pleadings filed in court an e- mail address to which documents and notices will be served in conformance with Rule 131(d). A self- represented litigant who has an e-mail address must also include the e-mail address on the appearance and on all pleadings filed in court to which documents and notices will be served in conformance with Rule 131(d). Amended July 15, 2020, eff. immediately. Committee Comment (July 15, 2020) When a self-represented litigant has provided an e-mail address to the court pursuant to subparagraph (b), courts retain discretion to determine if an alternative method of service of documents or notices, either in addition to or instead of e-mail, is needed. Committee Comment (December 21, 2012) New subparagraphs (b)(6) and (7) were created to allow for service of documents electronically. The amendments facilitate electronic communications among the court, parties, and counsel and complement the expansion of e-filing in the trial courts. However, electronic service may not be appropriate in all
should be used for cases or documents filed confidentially.
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NEW SUPREME COURT RULES ON ELECTRONIC NOTIFICATION OF CASE MANAGEMENT NOTICES
Rule 131 (d) (d) Name, Address, Telephone Number, and E-mail Address. (1) Attorneys. All documents filed or served in any cause by an attorney upon another party shall bear the attorney’s name, business address, e-mail address, and telephone number. The attorney must designate a primary e-mail address and may designate no more than two secondary e-mail addresses. (2) Self-Represented Litigants. All documents filed or served in any cause by a self- represented litigant upon another party shall bear the self-represented litigant’s mailing address and telephone number. Additionally, a self-represented litigant who has an e- mail address must designate a single e-mail address to which service may be directed under Rule 11. If a self-represented litigant does not designate an e-mail address, then service upon and by that party must be made by a method specified in Rule 11 other than e-mail transmission. Amended July 15, 2020, eff. immediately.
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COUNTY DIVISION
NEW CMS SCHEDULING
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CLE INFORMATION
Attorneys that attended this training webinar for the entire hour are eligible for one hour CLE credits. When you registered with your name and email address, your ARDC number should have been included. We will verify the time length of your attendance in the webinar through the Zoom webinar report. Your CLE credit certificate will be emailed to the email address associated with your registration.
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UP UPCOMING W COMING WEBI EBINAR AR SE SERIE RIES
Scheduling in the Civil Areas of Law
FO FOR R MORE RE I INFO FORM RMATION: : WWW WWW.CO .COOKCO COUNTYCLE CLERK RKOFCO FCOURT .O .ORG
CHANCERY DIVISION
MONDAY, AUG. 17, 2020
4:00 - 5:30 p.m. [Sign-on starts at 3:30 p.m.] Attendees Must Register for the Webinar. Go to: https://tinyurl.com/y3cadtlo
DOMESTIC RELATIONS DIVISION
MONDAY, AUG. 24, 2020
4:00 - 5:30 p.m. [Sign-on starts at 3:30 p.m.] Attendees Must Register for the Webinar. Go to: https://tinyurl.com/yy792ncq
LAW DIVISION
MONDAY, AUG. 31, 2020
4:00 - 5:30 p.m. [Sign-on starts at 3:30 p.m.] Attendees Must Register for the Webinar. Go to: https://tinyurl.com/y5d94nga
PROBATE DIVISION
THURSDAY, AUG. 20, 2020
4:00 - 5:30 p.m. [Sign-on starts at 3:30 p.m.] Attendees Must Register for the Webinar. Go to: https://tinyurl.com/y327coww
CIVIL DIVISION
THURSDAY, AUG. 21, 2020
4:00 - 5:30 p.m. [Sign-on starts at 3:30 p.m.] Attendees Must Register for the Webinar. Go to: https://tinyurl.com/y5b6d3jn
SUBURBAN DISTRICTS 2 - 6
THURSDAY, SEPT. 3, 2020
4:00 - 5:30 p.m. [Sign-on starts at 3:30 p.m. Attendees Must Register for the Webinar. Go to: https://tinyurl.com/y4bgbq93
CLE CREDIT FOR ATTORNEYS
Information and instructions on Scheduling when eFiling in the following Civil Areas of Law in the Odyssey Case Management System (Separate registration required for each divisional webinar chosen)
Panelists Bios 30
Chancery Division, Cook County Circuit Court First elected to the Circuit Court of Cook County in 1992, the Honorable Sharon Sullivan currently serves as the Presiding Judge of the County Division and is responsible for the administration of this division which hears 39 different case types, among them adoptions, mental health, elections, real estate tax, civil asset forfeiture, name changes and COVID-19 Emergency cases. For 15 years, Judge Sullivan was assigned to the Criminal Division and presided over a Chicago felony court call in
She has also presided over civil and criminal cases in the Third and First Municipal Districts. She has worked in private practice and as an Assistant Corporation Counsel for the City of Chicago and in the general litigation division handling civil cases in the federal court. Judge Sullivan received her Juris Doctor from Loyola Law School in 1980. She received her Bachelor of Arts degree from the University of Notre Dame in 1977.
County, Illinois Clerk Brown is now serving her fifth term in office. She is the official keeper of records for all judicial matters brought into one of the largest unified court systems in the world, and she is responsible for managing an annual operating budget of more than $100 million and has a workforce of 1,322 employees. Clerk Brown manages the operations of the Circuit Court Clerk’s Office through her focus on technology, customer service, and community outreach. She is committed to increasing the public’s access to justice. Clerk Brown created a Clerk’s Office mobile app, developed several online court-related services, initiated the scanning and digital storage of millions of court documents, successfully transitioned her office to a statewide, mandated eFiling system, and is implementing a $36 million new case management system throughout the Clerk’s Office. Clerk Brown brings a wealth of knowledge and experience to her post, which has enabled her to shape the Clerk’s Office into a model
Clerk Brown graduated with honors from Southern University in Baton Rouge, Louisiana. She has also earned an MBA with honors from DePaul University; a law degree with honors from Chicago- Kent School of Law; and she is a Certified Public Accountant.
Panelists Bios 31
Renee Banks, Executive Clerk for Court Operations and Administration, Clerk of the Circuit Court of Cook County Renee Banks has over 35 years of experience in various positions in the Office of the Clerk of the Circuit Court of Cook County. She holds a Bachelor of Science Degree in Education from Eastern Illinois University and has worked in advancing levels of leadership in the Clerk’s Office. She currently serves as Executive Clerk for Court Operations, where she oversees the operations of the entire Court Operational areas in the Clerk’s Office. She has served as Subject Matter Expert on Criminal Matters for technology and community projects within the Office of the Clerk of the Circuit Court. She has worked tirelessly on the implementation of the Odyssey Case Management System and has served as a valuable lead, subject matter expert and liaison with community and court stakeholders in technology and innovation projects within the Clerk’s Office. Cr Craig ig K. . Wimbe imberly, , De Deputy y Ch Chief ief Inf Informa mation ion Office ficer, , Cler Clerk of t the Ci Circuit it Co Court of Coo Cook Co County Current Deputy Chief Informational Officer for Enterprise Systems in the Office of the Clerk of the Circuit Court of Cook County, Craig Wimberly is an innovative, decisive and forward- thinking executive with over 30 years of experience leading successful information technology, finance and cross-functional
from Senior Project Manager to Chief Information Officer and Chief Finance Officer to President. He spent 20 years at Amoco Corporation, leading large organizations and delivering complex technology solutions across diverse areas of the industry. In roles as Chief of Staff and CIO for the Office of the Clerk of the Circuit Court, Mr. Wimberly worked to streamline business processes, execute and deliver high cost/risk technology initiatives and to increase efficiencies across the organization.
University, with an MBA from the University of Chicago.
Panelists Bios 32
Ch Chris istian ian Font, , MBA, A, Pr Projec ject Manager, , Tyl yler Technolog logies ies Skilled in Consulting, Software Implementation, Project Management, Business Process Documentation and Re-engineering, Change Management, Government, Strategic Planning, Public Speaking, and Local Government, Christian Font is a strong information technology professional with a Master of Business Administration (MBA) focused in Management from Nova Southeastern University. He currently serves as Project Manager for Tyler Technologies, where he led the implementation of the Odyssey for Cook County Illinois’ Pilot Court for the County Division. Simultaneous to implementing the County Division, Christian Font provided architect guidance on the implementation of the Criminal Division, Juvenile Division, the Civil, Law, Chancery, Probate and Domestic Relations Divisions. Samu Samuel l Wil illi liams, ms, Asso Associa iate, , Fir irst st Municipa icipal/P l/Probate/C /County y Bu Bureau, , Cler Clerk of t the Cir Circuit it Co Court of Co Cook Cou County With over 30 years of Management and Leadership experience, Samuel Williams has been a leader in the Office of the Clerk of the Circuit Court for over 27 years. He has over 23 years of management experience for the Clerk of the Circuit Court of Cook County and more than five years of management experience outside of the Circuit Court. He possesses strong knowledge of the court system, procedures, and governing statues. He currently serves as the Associate Clerk of the First Municipal Bureau, where he manages the operations of the Civil, Traffic, Probate and County Divisions of the Clerk’s Office. He has served as lead and subject matter expert on technology and innovation and court operations projects throughout the Clerk’s Office.
Panelists Bios 33
Pi Pinal l Patel, l, Ch Chief ief De Deputy y Cler Clerk, , Co County y Divi Divisi sion, , Cler Clerk of the Ci Circuit it Co Court of Co Cook Co County Pinal Patel has 15 years of management experience in the Office of the Clerk of the Circuit Court of Cook County. She currently serves as Chief Deputy Clerk of the County Division, where she oversees the operations
deeds, tax objections and other matters. She served as Assistant Chief Deputy Clerk for the implementation of the Odyssey for Cook County Illinois’ Pilot Court for the County Division and continues to serve as lead and subject matter expert on matters pertaining to the enhancement of the Odyssey system in the County Division. Susa Susan W Welf lfeld, ld, Ch Chief ief Dep Deputy y Cler Clerk, , Civi Civil l Appeals ls De Departme ment and E-In Init itia iativ ives s Manager, , Cler Clerk of t the Ci Circuit it Co Court of Coo Cook Co County Susan has 31 years of progressive management experience in the Office
knowledge and experience to her current role as Chief Deputy Clerk of the Civil Appeals Department and works tirelessly on teams to implement innovation and technology into the Office of the Clerk of the Circuit Court
University. Glor loria ia Legette, , Fir irst st De Deputy y General l Co Counsel, sel, Cl Clerk of t the Ci Circuit it Co Court of Co Cook Co County Gloria Legette is a licensed attorney with 17 years of compliance, human resources community engagement, government and management experience in the Office of the Clerk of the Circuit Court of Cook County. She currently serves as First Deputy General Counsel in the Office of the Clerk of the Circuit Court of Cook County. Her principle responsibilities include advising the Office on legal matters critical to its mission; ensuring compliance with applicable State, Federal, and local laws, rules and policies; providing legal advice and leadership on technology and
management on legal matters related to project implementation in the Office She received a Bachelor of Arts from Florida A & M University and a Juris Doctor from DePaul University College of Law.