Hon. Dorothy Brown Office of the Clerk of the Circuit Court of Cook County, Illinois 1 Scheduling with the New Case Management System for County Division Train inin ing g Webi binar nar August st 12, 2020
Scheduling with the New Case Management System for County Division Training webinar 2 AGENDA Purpose – Overview of the County Division (4:00 – 4:10 p.m.) I. A. Hon. Dorothy Brown, Clerk of the Circuit Court of Cook County B. Hon. Sharon M. Sullivan, Presiding Judge, County Division, Cook County Circuit Court C. Renee Banks, Executive Clerk of Court Operations and Administration, Office of the Clerk of the Circuit Court of Cook County Goals & Objectives of the Webinar (4:10 – 4:15 p.m.) II. Introduction of Panelists (4:15 – 4:20 p.m.) III. Panel Discussion (4:20 – 5:10 p.m.) IV. A. General Overview of the County Division Case Management System B. How to Schedule in Odyssey for County Division C. New Supreme Court Rules on Electronic Notification of Case Management Notices Q & A (5:10 – 5:25 p.m.) V. CLE Information/Wrap-Up (5:25 – 5:30 p.m.) VI.
Scheduling with the New Case Management System for County Division Training webinar 3 GOALS & OBJECTIVES OF THE WEBINAR Sam Williams Associate Clerk, First Municipal/Probate/County Division, Clerk of the Circuit Court • Information and instruction on the following County Division upcoming new Case Management System Enhancements: New Case Scheduling Motion Scheduling Tax Objection Randomization Electronic Notification
Scheduling with the New Case Management System for County Division Training webinar 4 PANEL DISCUSSION Moderator: HON. DOROTHY BROWN CLERK OF THE CIRCUIT COURT OF COOK COUNTY, ILLINOIS Panelists: Craig Wimberly, Deputy Chief Information Officer Christian Font, Project Manager, Tyler Technologies, Inc. Pinal Patel, Chief Deputy Clerk, County Division Susan Welfeld, Project Manager, CMS Scheduling Gloria Legette, Deputy General Counsel
OVERVIEW OF COUNTY DIVISION 5 CASE MANAGEMENT SYSTEM • Historical Perspective Craig Wimberly, Deputy Chief Information Officer, Clerk of the Circuit Court • The Odyssey System Christian Font, Project Manager, Tyler Technologies
COUNTY DIVISION NEW CMS SCHEDULING 6 NEW CASE SCHEDULING
COUNTY DIVISION NEW CMS SCHEDULING 7 NEW CASE SCHEDULING Litigants will no longer have to call County Division to schedule a motion Three case types will get system-generated dates at time of filing: Name Change Certificate of Error Property Tax Appeal Board The new case scheduling does not affect Mental Health cases. The procedures for these cases will remain the same. All other case types will be scheduled by eFiling a motion and selecting a hearing date. You must wait until your new case is accepted in its entirety and then eFile your motion and select a hearing date. .
COUNTY DIVISION NEW CMS SCHEDULING 8 New Case Scheduling for Name Change, Certificate of Error, and Property Tax Appeal Board
COUNTY DIVISION NEW CMS SCHEDULING 9 MOTION SCHEDULING
COUNTY DIVISION MOTION SCHEDULING – CASE SEARCH 10
COUNTY DIVISION MOTION SCHEDULING – FILE INTO CASE 11
COUNTY DIVISION MOTION SCHEDULING – ENTERING ATTORNEY CODE 12
COUNTY DIVISION MOTION SCHEDULING – SELECTING FILING CODE 13 Select a motion related filing code and the Motion Type dropdown box will appear.
COUNTY DIVISION NEW CMS SCHEDULING – 14 SELECTING MOTION TYPE
COUNTY DIVISION MOTION SCHEDULING 15 LIST LIST OF MO OF MOTION TION T TYPES YPES FOR COU FOR COUNTY NTY DIV DIVISION ISION
COUNTY DIVISION MOTION SCHEDULING – UPLOADING DOCUMENT 16
COUNTY DIVISION NEW CMS SCHEDULING – PAYMENT 17
COUNTY DIVISION NEW CMS SCHEDULING – SUMMARY REVIEW 18 Scroll to the Filings section, which is collapsed. Click on your Filing Code (Motion to – Filed in this example) to expand and review the motion type.
COUNTY DIVISION NEW CMS SCHEDULING – 19 SUMMARY VERIFICATION In the Summary screen, click to expand the filings section and verify that the correct Motion Type still appears in that section. If there is no Motion Type or If you need to add or correct the if it is the wrong motion type click Back at the bottom Motion Type you of the screen. If everything is ok, click Submit. will not be able to select a date for your hearing.
COUNTY DIVISION MOTION SCHEDULING – SELECTING YOUR 20 DATE & TIME
COUNTY DIVISION MOTION SCHEDULING – STAMPED DOCUMENT 21
COUNTY DIVISION NEW CMS SCHEDULING 22 TAX OBJECTI AX OBJECTION ON CASES CASES
COUNTY DIVISION NEW CMS SCHEDULING 23 TAX OBJECTION CASES At time of filing, Tax Objection Cases will now be randomized between calendars 4 through 12.
COUNTY DIVISION NEW CMS SCHEDULING 24 TAX OBJECTION CASES Once all of the cases are filed for the year, the Clerk’s Office will then randomize each calendar’s cases and assign them to one of the 8 months for the Case Management Hearing.
NEW SUPREME COURT RULES ON ELECTRONIC NOTIFICATION OF 25 CASE MANAGEMENT NOTICES Rule 11(b) E-mail Address. An attorney must include on the appearance and on all pleadings filed in court an e- mail address to which documents and notices will be served in conformance with Rule 131(d). A self- represented litigant who has an e-mail address must also include the e-mail address on the appearance and on all pleadings filed in court to which documents and notices will be served in conformance with Rule 131(d). Amended July 15, 2020, eff. immediately. Committee Comment (July 15, 2020) When a self-represented litigant has provided an e-mail address to the court pursuant to subparagraph (b), courts retain discretion to determine if an alternative method of service of documents or notices, either in addition to or instead of e-mail, is needed. Committee Comment (December 21, 2012) New subparagraphs (b)(6) and (7) were created to allow for service of documents electronically. The amendments facilitate electronic communications among the court, parties, and counsel and complement the expansion of e-filing in the trial courts. However, electronic service may not be appropriate in all instances. For example, absent a secure method for electronic service of documents, other service options should be used for cases or documents filed confidentially.
NEW SUPREME COURT RULES ON ELECTRONIC NOTIFICATION OF 26 CASE MANAGEMENT NOTICES Rule 131 (d) (d) Name, Address, Telephone Number, and E-mail Address. (1) Attorneys. All documents filed or served in any cause by an attorney upon another party shall bear the attorney’s name, business address, e -mail address, and telephone number. The attorney must designate a primary e-mail address and may designate no more than two secondary e-mail addresses. (2) Self-Represented Litigants. All documents filed or served in any cause by a self- represented litigant upon another party shall bear the self- represented litigant’s mailing address and telephone number. Additionally, a self-represented litigant who has an e- mail address must designate a single e-mail address to which service may be directed under Rule 11. If a self-represented litigant does not designate an e-mail address, then service upon and by that party must be made by a method specified in Rule 11 other than e-mail transmission. Amended July 15, 2020, eff. immediately.
COUNTY DIVISION NEW CMS SCHEDULING 27 Q & A
CLE INFORMATION 28 Attorneys that attended this training webinar for the entire hour are eligible for one hour CLE credits. When you registered with your name and email address, your ARDC number should have been included. We will verify the time length of your attendance in the webinar through the Zoom webinar report. Your CLE credit certificate will be emailed to the email address associated with your registration.
UP UPCOMING W COMING WEBI EBINAR AR SE SERIE RIES Scheduling in the Civil Areas of Law 29 CLE CREDIT FOR ATTORNEYS Information and instructions on Scheduling when eFiling in the following Civil Areas of Law in the Odyssey Case Management System (Separate registration required for each divisional webinar chosen) CHANCERY DIVISION PROBATE DIVISION MONDAY, AUG. 17, 2020 THURSDAY, AUG. 20, 2020 4:00 - 5:30 p.m. [Sign-on starts at 3:30 p.m.] 4:00 - 5:30 p.m. [Sign-on starts at 3:30 p.m.] Attendees Must Register for the Webinar. Attendees Must Register for the Webinar. Go to: https://tinyurl.com/y327coww Go to: https://tinyurl.com/y3cadtlo CIVIL DIVISION DOMESTIC RELATIONS DIVISION THURSDAY, AUG. 21, 2020 MONDAY, AUG. 24, 2020 4:00 - 5:30 p.m. [Sign-on starts at 3:30 p.m.] 4:00 - 5:30 p.m. [Sign-on starts at 3:30 p.m.] Attendees Must Register for the Webinar. Attendees Must Register for the Webinar. Go to: https://tinyurl.com/y5b6d3jn Go to: https://tinyurl.com/yy792ncq LAW DIVISION SUBURBAN DISTRICTS 2 - 6 MONDAY, AUG. 31, 2020 THURSDAY, SEPT. 3, 2020 4:00 - 5:30 p.m. [Sign-on starts at 3:30 p.m.] 4:00 - 5:30 p.m. [Sign-on starts at 3:30 p.m. Attendees Must Register for the Webinar. Attendees Must Register for the Webinar. Go to: https://tinyurl.com/y5d94nga Go to: https://tinyurl.com/y4bgbq93 FO FOR R MORE RE I INFO FORM RMATION: : WWW WWW.CO .COOKCO COUNTYCLE CLERK RKOFCO FCOURT .ORG .O
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