MPPM Overview Brian Barth Director of Project Planning & - - PowerPoint PPT Presentation

MPPM Overview

MPPM Overview

Brian Barth Director of Project Planning & Development, TxDOT

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MPPM Overview

Alignment of people, processes, and technology

Stakeholders Business Process Technology TxDOT Transportation Programs

Business P Processes:

Agency aligned processes to deliver our Transportation Programs.  Project Governance & Delivery  Quarterly Review Process  Performance Based Planning

Key S Stak akehold lders:

TxDOT, Commission, MPOs, FHWA, consultants and contractors

Techno nology gy: :

MPPM is an initiative to deliver a solution enabling transportation program planning and delivery.

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MPPM Overview

Manage individual projects through the entire lifecycle Plan, manage, and measure transportation programs Establish consistent practices across the agency Automate the workflow between stakeholders Create audit trails documenting the achievement of significant milestones Reduce the dependencies on outdated and isolated systems

What are we solving for?

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MPPM Overview

Vision of the future state

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System Capabilities

Design and implementation

• f new

system(s) to enable modernization

Organizational Capabilities

Improvement of information sharing and collaboration

Process Design

Modification of business processes to reflect the business model TxDOT wishes to pursue

Decision Support/Analytics

Development of standard rules and reporting tools

MPPM Overview

Project timeline

July 2015 Jan 2017 Nov 2016 Sept 2016 June 2016 April 2016 Jan 2016 Aug 2019 Feb 2019 June 2018 May 2018 March 2018 May 2017

MPPM Original Start Project began with first vendor Paused project for one month Strategic redirection and project leadership change Ended vendor contract & closed MPPM QAT Project Approved by QAT for MPPM II Project Completed business process improvement work Project began with second vendor Ended contract with second vendor Project work began with internal contracted vendor 1st Sprint Completed Release 1 Release 2

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July 2018

2nd and 3rd Sprints Completed

Oct 2014

Business process improvement work began

MPPM Overview

INTERFACE INTERFACE INPUT REPORTING

Progression of modernization TODAY

Multiple legacy systems

INITIAL SOLUTIONS

Single system solution

CURRENT SOLUTION

Multi-database solution with a single user interface

INPUT REPORTING INPUT REPORTING

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MPPM Overview

Updated approach moving forward

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The program will be managed by the Transportation Programs Division (TPD) in collaboration with Information Management Division (IMD) using the following guidelines:

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Functionality will be broken down into smal alle ler p phases (referred to as cap apabi abili lities) with more frequent d deplo loyments than previous MPPM iterations.

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Initial capabilities will include only the min inim imum v via iable p product ( (MVP MVP) to ensure a deployment

• ccurs in first quarter of 2019 calendar year.

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Initial functionality will be designed, developed, and delivered using existing p platforms ms and licenses at the agency.

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For full future functionality, mult ltiple v ven endors will be engaged to deliver specific functionality not available using current agency platform and licenses.

MPPM Overview

MPPM compared to DCIS DCIS MPPM

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MPPM Overview

Logical field organization Search by multiple project attributes Locate project on map Location/asset data based on location Workflow for project stages and approvals New reporting capabilities

DCIS MPPM

Random field organization Search by CSJ only No mapping functionality Manual entry of location/asset data No built-in Workflow Limited Reporting

Planned improvements to user experience

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MPPM Overview

Release 1 & 2 capabilities

Release 1

Capability A Construction Projects

Release 2

Capability E Utilities Capability D Maintenance Projects Capability C Engineer’s Estimate Capability B Right of Way (Parcels)

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MPPM Overview

MPPM proposed timeline

Functionality

Revised Milestones Release 1 Kickoff Start Sprinting End to End Testing 4 Rolling Deployments Release 2 Kickoff Start Sprinting

Year 2018 FY 2018

Q3

FY 2019

Q4 Q1 Q2 Q3 Q4

Year 2019

End to End Testing Deployment

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MPPM Overview

Estimated Expenses – June 26, 2018

FY16 & FY17 Biennium Actual FY18 & FY19 Biennium Total FY20 & FY21 Biennium Total Request Solution Vendor $7,751 Software License $4,800,000 Program Management $4,100,000 $8,200,000 Staff Augmentation $3,979,701 $7,200,000 $5,000,000 IV&V $845,530 $3,600,000 $3,600,000 IT Contracted Vendor $13,100,000 $7,000,000 Scrum Teams $10,709,000 $21,268,000 MPPM I $12,618,029 Total $22,251,011 $38,709,000 $45,068,000 Contingency (carry-over) $4,300,000 Work Space $3,700,000 $6,000,000 Total with Work Space $22,251,011 $42,409,000 $55,368,000

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