Mitigation Best Practices HMGP Application Development the Do’s and Don’ts by Reuben Meador, CPM
Introduction Reuben Meador, CPM Innovative Emergency Management (IEM) - SAFE SECURE RESILENT IEM works with government agencies and private sector organizations around the world to improve protection and security for lives and infrastructure, and to help states, regions, and communities recover more quickly from disasters. We integrate science, technology, and real-world experience to provide each of our customers with solutions that work and outcomes that matter. 2
Discussion Mitigation Best Practices / Do’s and Don’ts DISCUSSION HMGP Best Practices (Examples) HMGP Activities / Project Types Potential Funding Sources Do’s and Don’ts of Application Development and Project Implementation QUESTION AND ANSWER 3
2017 Disasters In 2017, there were 16 weather and climate disaster events with losses exceeding $1- billion each across the United States, Puerto Rico, and the U.S. Virgin Islands. Overall, these events resulted in 362 deaths and had significant economic effects on the areas impacted. Source: ncdc.noaa.gov 4
HMA PROGRAMS President Declares Major Disaster Based on the needs found during the damage assessment the President will open up an array of programs to assist in response and recovery efforts. - Individual Assistance Program - Public Assistance Program - Hazard Mitigation Grant Program 5
HMA PROGRAMS APPLYING FOR HMGP FUNDING 6
Hazard Mitigation Grant Program (HMGP) HMGP - Hazard mitigation measures are any sustainable action taken to reduce or eliminate long term risk to people and property from future disasters. - The HMGP supports cost-effective post-disaster projects and is the longest running mitigation program among FEMA’s three grant programs. 7
Hazard Mitigation Grant Program (HMGP) Eligible applicants include state, territorial, and local governments, Federally-recognized tribes or tribal organizations, and certain nonprofit organizations and communities on behalf of applicants. In general, the federal share is 75 percent for hazard mitigation activities, and state and local governments must contribute a 25 percent match.. 8
Hazard Mitigation Grant Program (HMGP) Benefits from mitigation - Reductions in: Future deaths, non-fatal injuries, and PTSD Repair costs for damaged buildings and contents Sheltering costs for displaced households Loss of revenue and other business interruption costs to businesses whose property is damaged. Loss of economic activity in the broader community. Loss of service to the community when fire stations, hospitals, and other public buildings are damaged. 9
Hazard Mitigation Grant Program (HMGP) For every $1 spent on hazard Mitigation, approximately $4 $6 are saved in future reduced losses. SOURCE: The National Institute of Building Sciences (NIBS) released a finding that every $1 invested in disaster mitigation by three federal agencies saves society $6. The Natural Hazard Mitigation Saves: 2017 Interim Report was the first part of the long-awaited update to a 2005 study that had identified a lower return on investment. 10
HMGP Eligible Projects ELIGIBLE PROJECTS ACQUISTION ELEVATION DRAINAGE GENERATOR SAFE ROOMS WIND RETROFITS WILDFIRE MITIGATION PROPERTY RELOCATION FLOOD PROOFING DROUGHT MITIGATION FLOOD MITIGATION SOIL STABILIZATION MISCELLANEOUS HM PLAN UPDATE 5% INITIATIVE PROJECTS FLOODPLAIN AND STREAM RESTORATION FLOOD DIVERSION AND STORAGE 11
Number 1 Natural Disaster Floods 12
Best Practice – Flood Mitigation 13
Best Practice – Flood Mitigation 14
Best Practice – Flood Mitigation Some Benefits: Reduced Damages Reduced Maintenance Longer Building Life Reduced Flood Premiums Reduced Displacement Time Reduced Job Loss Increased Retention of Tax Base Property Elevation 15
Best Practice - Flood Mitigation Elevation – Best Practice - After determining the level of interest, based on homeowner meetings, or letters of interest received; - Develop a Property Owners Information Packet that contains information on data that needs to be gathered in order to participate in an elevation project. Items to be included in the Property Owners Information Packet includes: 16
Best Practice - Flood Mitigation PROPERTY OWNERS PACKET VOLUNTARY PARTICIPATION ACKNOWLEDGEMENT OF DUPLICATION OF AGREEMENT (VPA) CONDITIONS (AOC) BENEFITS (DOB) PHOTOS OF PROPERTY ELEVATION CERTIFICATE OWNER INFORMATION FLOOD ZONE DESIGNATION YEAR BUILT HISTORY OF FLOODING LAT / LONG OCCUPANCY TYPE STREET ADDRESS POINT OF CONTACT PROPERTY VALUE MISCELLANEOUS DECLARATION OF RELEASE FORM 17
Best Practice - Flood Mitigation Elevation – Best Practice - Voluntary Participation Agreement ( VPA ) — this form states that the homeowner is interested in elevation their house - Photos from all four sides of the house in digital form — these photos may prove helpful in determining eligibility for elevation. 18
Best Practice - Flood Mitigation Elevation – Best Practice - Duplication of Benefits (DOB — also known as Homeowner Affidavit) — this form identifies any structural repair assistance or funding geared towards property elevation which was received as a result of the damages that occurred during the Incident Period of the event. 19
Best Practice - Flood Mitigation Elevation – Best Practice - Elevation Certificate (EC) (Lidar can be used in lieu of EC) — it is necessary to know how high a house needs to be elevated to be minimally eligible for HMGP funding . - The Elevation Certificate will identify the elevation of the first floor and identify the Base Flood Elevation, which is the minimal height for elevating. 20
Best Practice - Flood Mitigation Other information needed for completing the HMGP Application. Street Address Lat/Long Coordinates Owner Information Occupancy Type Flood Zone BFE History of flooding 21
Best Practice - Flood Mitigation COMMON METHODOLOGIES Contractor Selection 1. Sub Applicant Recipient allows each homeowner to hire their own contractor 2. Sub Applicant Recipient selects one firm to perform all of the elevations. 3. Sub Applicant Recipient selects a screened pool of contractors, from which pool, the homeowner selects a contractor with whom they can negotiate terms. NOTE: Contractors should be licensed and insured 22
Best Practice - Flood Mitigation What about the Benefit Cost Analysis? 23
Best Practice - Flood Mitigation A drainage/storm-water management project is typically implemented in situations where existing drainage facilities are inadequate or non-existent. In such situations, high intensity rainfall causes heavy runoff that overwhelms the drainage system. 24
Best Practice – Flood Mitigation Climate change resiliency considerations - Flood Diversion - Drought Mitigation - Floodplain and Stream Restoration 25
Best Practice – Flood Mitigation PHASED PROJECTS 26
Best Practice – Flood Mitigation How to decide when to phase a drainage project - Phase a project when you have significant unknowns . 1 year to complete Phase 1. 27
Best Practice – Flood Mitigation How to decide when to phase a drainage project Phase I includes: - Design + engineering + environmental + feasibility. - Eligibility determinations. - Hydrology + Hydraulic (H + H) studies . How much water + where it goes . Phase II is the construction phase. 28
Best Practice – Flood Mitigation Flood Diversion Weir 29
Best Practice – Flood Mitigation Flood Diversion Bio-Retention basin 30
Best Practice – Flood Mitigation Drought Mitigation – Underground Aquifer 31
Best Practice – Flood Mitigation Floodplain and Stream Restoration 32
Funding Sources – HMGP Projects 33
Funding Sources – HMGP Projects It’s a Good Project! Yes, but there is a cost share we have to meet. We don’t have that in our budget. 34
Funding Sources – HMGP Projects • HMGP is a cost-reimbursement grant program. • Cost share is 75% Federal share and 25% local share. 75% Federal Share 35
Funding Sources – HMGP Projects 36
Funding Sources – HMGP Projects $20,000,000 $5,000,000 = Flood Wall 25% Local Share 37
Funding Sources – HMGP Projects 38
Other Related Grant Programs Non-Disaster 1. Pre-Disaster Mitigation (PDM) 2. Flood Mitigation Assistance (FMA) PDM + FMA are cost-reimbursement mitigation grant programs. 39
Other Related Grant Programs Non-Disaster 1. Pre-Disaster Mitigation (PDM) 2. Flood Mitigation Assistance (FMA) 40
Other Related Grant Programs • Community Disaster Loan Program • Agency: FEMA • Recipients: Localities • Activating Mechanism : Presidential declaration of a major disaster or emergency under the Stafford Act, designated for public assistance. • Cost Share: None • PURPOSE: To provide funds to any local government in a designated disaster area that has suffered a substantial loss of tax or other revenue. 41
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