Mitigation Best Practices HMGP Application Development the Dos and - - PowerPoint PPT Presentation

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Mitigation Best Practices HMGP Application Development the Dos and - - PowerPoint PPT Presentation

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Mitigation Best Practices HMGP Application Development the Dos and Donts by Reuben Meador, CPM Introduction Reuben Meador, CPM Innovative Emergency Management (IEM) - SAFE SECURE RESILENT IEM works with government agencies and

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Mitigation Best Practices

HMGP Application Development the Do’s and Don’ts by Reuben Meador, CPM

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Introduction

  • Reuben Meador, CPM
  • Innovative Emergency Management (IEM)
  • SAFE SECURE RESILENT
  • IEM works with government agencies and private sector
  • rganizations around the world to improve protection and security

for lives and infrastructure, and to help states, regions, and communities recover more quickly from disasters. We integrate science, technology, and real-world experience to provide each of

  • ur customers with solutions that work and outcomes that

matter.

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Discussion

Mitigation Best Practices / Do’s and Don’ts

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DISCUSSION HMGP Best Practices (Examples) HMGP Activities / Project Types Potential Funding Sources Do’s and Don’ts of Application Development and Project Implementation QUESTION AND ANSWER

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2017 Disasters

  • In 2017, there were 16 weather and climate

disaster events with losses exceeding $1- billion each across the United States, Puerto Rico, and the U.S. Virgin Islands.

  • Overall, these events resulted in 362 deaths

and had significant economic effects on the areas impacted.

Source: ncdc.noaa.gov

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HMA PROGRAMS

  • President Declares Major Disaster
  • Based on the needs found during the damage

assessment the President will open up an array of programs to assist in response and recovery efforts.

  • Individual Assistance Program
  • Public Assistance Program
  • Hazard Mitigation Grant Program

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HMA PROGRAMS

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APPLYING FOR HMGP FUNDING

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Hazard Mitigation Grant Program (HMGP)

  • HMGP
  • Hazard mitigation measures are any sustainable

action taken to reduce or eliminate long term risk to people and property from future disasters.

  • The HMGP supports cost-effective post-disaster

projects and is the longest running mitigation program among FEMA’s three grant programs.

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Hazard Mitigation Grant Program (HMGP)

  • Eligible applicants include state, territorial, and local

governments, Federally-recognized tribes or tribal

  • rganizations, and certain nonprofit organizations and

communities on behalf of applicants.

  • In general, the federal share is 75 percent for hazard

mitigation activities, and state and local governments must contribute a 25 percent match..

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Hazard Mitigation Grant Program (HMGP)

  • Benefits from mitigation
  • Reductions in:
  • Future deaths, non-fatal injuries, and PTSD
  • Repair costs for damaged buildings and contents
  • Sheltering costs for displaced households
  • Loss of revenue and other business interruption costs to businesses whose

property is damaged.

  • Loss of economic activity in the broader community.
  • Loss of service to the community when fire stations, hospitals, and other

public buildings are damaged.

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Hazard Mitigation Grant Program (HMGP)

  • For every $1 spent on hazard Mitigation, approximately

$4 $6 are saved in future reduced losses.

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  • SOURCE: The National Institute of Building Sciences (NIBS) released a

finding that every $1 invested in disaster mitigation by three federal agencies saves society $6. The Natural Hazard Mitigation Saves: 2017 Interim Report was the first part of the long-awaited update to a 2005 study that had identified a lower return on investment.

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HMGP Eligible Projects

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ELIGIBLE PROJECTS

ACQUISTION ELEVATION DRAINAGE GENERATOR SAFE ROOMS WIND RETROFITS WILDFIRE MITIGATION PROPERTY RELOCATION FLOOD PROOFING DROUGHT MITIGATION FLOOD MITIGATION SOIL STABILIZATION HM PLAN UPDATE 5% INITIATIVE PROJECTS MISCELLANEOUS FLOODPLAIN AND STREAM RESTORATION FLOOD DIVERSION AND STORAGE

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Number 1 Natural Disaster

Floods

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Best Practice – Flood Mitigation

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Best Practice – Flood Mitigation

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Best Practice – Flood Mitigation

Property Elevation Some Benefits:

  • Reduced Damages
  • Reduced Maintenance
  • Longer Building Life
  • Reduced Flood Premiums
  • Reduced Displacement Time
  • Reduced Job Loss
  • Increased Retention of Tax Base
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Best Practice - Flood Mitigation

  • Elevation – Best Practice
  • After determining the level of interest, based on

homeowner meetings, or letters of interest received;

  • Develop a Property Owners Information Packet

that contains information on data that needs to be gathered in order to participate in an elevation

  • project. Items to be included in the Property

Owners Information Packet includes:

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Best Practice - Flood Mitigation

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PROPERTY OWNERS PACKET

VOLUNTARY PARTICIPATION AGREEMENT (VPA) ACKNOWLEDGEMENT OF CONDITIONS (AOC) DUPLICATION OF BENEFITS (DOB) PHOTOS OF PROPERTY ELEVATION CERTIFICATE OWNER INFORMATION FLOOD ZONE DESIGNATION YEAR BUILT HISTORY OF FLOODING LAT / LONG OCCUPANCY TYPE STREET ADDRESS POINT OF CONTACT PROPERTY VALUE MISCELLANEOUS DECLARATION OF RELEASE FORM

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Best Practice - Flood Mitigation

  • Elevation – Best Practice
  • Voluntary Participation Agreement (VPA)—this

form states that the homeowner is interested in elevation their house

  • Photos from all four sides of the house in digital

form—these photos may prove helpful in determining eligibility for elevation.

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Best Practice - Flood Mitigation

  • Elevation – Best Practice
  • Duplication of Benefits (DOB—also known as

Homeowner Affidavit)—this form identifies any structural repair assistance or funding geared towards property elevation which was received as a result of the damages that occurred during the Incident Period of the event.

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Best Practice - Flood Mitigation

  • Elevation – Best Practice
  • Elevation Certificate (EC) (Lidar can be used in lieu
  • f EC)—it is necessary to know how high a house

needs to be elevated to be minimally eligible for HMGP funding.

  • The Elevation Certificate will identify the elevation
  • f the first floor and identify the Base Flood

Elevation, which is the minimal height for elevating.

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Best Practice - Flood Mitigation

  • Other information needed for completing the

HMGP Application.

  • Street Address
  • Lat/Long Coordinates
  • Owner Information
  • Occupancy Type
  • Flood Zone
  • BFE
  • History of flooding
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Best Practice - Flood Mitigation

  • COMMON METHODOLOGIES
  • Contractor Selection

1. Sub Applicant Recipient allows each homeowner to hire their

  • wn contractor

2. Sub Applicant Recipient selects one firm to perform all of the elevations. 3. Sub Applicant Recipient selects a screened pool of contractors, from which pool, the homeowner selects a contractor with whom they can negotiate terms. NOTE: Contractors should be licensed and insured

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Best Practice - Flood Mitigation

What about the Benefit Cost Analysis?

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Best Practice - Flood Mitigation

  • A drainage/storm-water

management project is typically implemented in situations where existing drainage facilities are inadequate or non-existent. In such situations, high intensity rainfall causes heavy runoff that

  • verwhelms the drainage

system.

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Best Practice – Flood Mitigation

  • Climate change resiliency considerations
  • Flood Diversion
  • Drought Mitigation
  • Floodplain and Stream Restoration
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Best Practice – Flood Mitigation

  • PHASED PROJECTS
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Best Practice – Flood Mitigation

  • Phase a project when you have significant

unknowns.

  • 1 year to complete Phase 1.
  • How to decide when to phase a

drainage project

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Best Practice – Flood Mitigation

  • Phase I includes:
  • Design + engineering + environmental + feasibility.
  • Eligibility determinations.
  • Hydrology + Hydraulic (H + H) studies.
  • How much water + where it goes.
  • Phase II is the construction phase.
  • How to decide when to phase a drainage project
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Best Practice – Flood Mitigation

  • Flood Diversion

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Weir

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Best Practice – Flood Mitigation

  • Flood Diversion

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Bio-Retention basin

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Best Practice – Flood Mitigation

  • Drought Mitigation – Underground Aquifer

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Best Practice – Flood Mitigation

  • Floodplain and Stream Restoration

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Funding Sources – HMGP Projects

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Funding Sources – HMGP Projects

It’s a Good Project! Yes, but there is a cost share we have to meet. We don’t have that in

  • ur budget.
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Funding Sources – HMGP Projects

75% Federal Share

  • HMGP is a cost-reimbursement grant

program.

  • Cost share is 75% Federal share and 25%

local share.

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Funding Sources – HMGP Projects

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Funding Sources – HMGP Projects

$20,000,000 Flood Wall $5,000,000 25% Local Share

=

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Funding Sources – HMGP Projects

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Other Related Grant Programs

  • 1. Pre-Disaster Mitigation (PDM)
  • 2. Flood Mitigation Assistance (FMA)
  • Non-Disaster

PDM + FMA are cost-reimbursement mitigation grant programs.

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Other Related Grant Programs

  • Non-Disaster
  • 1. Pre-Disaster Mitigation (PDM)
  • 2. Flood Mitigation Assistance (FMA)
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Other Related Grant Programs

  • Community Disaster Loan Program
  • Agency: FEMA
  • Recipients: Localities
  • Activating Mechanism: Presidential declaration of a major

disaster or emergency under the Stafford Act, designated for public assistance.

  • Cost Share: None
  • PURPOSE: To provide funds to any local government in a

designated disaster area that has suffered a substantial loss of tax or other revenue.

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Other Related Grant Programs

  • Economic Adjustment Assistance Program
  • Agency: Department of Commerce (DOC) /Economic

Development Administration (EDA)

  • Recipients: States, Localities, Nonprofit Organizations
  • Activating Mechanism: Declaration of disaster by the

President or other Federal Declarations

  • Cost Share: Set forth in the current FDA regulations for

grant rate eligibility (13 CFR 301.4)

  • PURPOSE: To respond to the short- and long-term effects of

severe economic dislocation events on communities.

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Other Related Grant Programs

  • HOME Investment Partnerships Program
  • Agency: Department of Housing and Urban Development

(HUD)/ Community Planning and Development (CPD) Recipients: Individuals via States and Localities

  • Activating Mechanism: Presidential declaration of a major

disaster or emergency under the Stafford Act

  • Cost Share: Matching requirements for the local

jurisdiction and for the State (within the disaster area) may be reduced by 100 percent for the current and following fiscal year.

  • PURPOSE: To provide permanent housing for low-income

homeowners or renters in large cities and urban counties

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Other Related Grant Programs

  • Emergency Relief Program (Transportation)
  • Agency: Department of Transportation (DOT)/Federal Highway

Administration (FHWA)

  • Recipients: Federal Agencies, States
  • Activating Mechanism: Serious damage to Federal-aid roads or

roads on Federal lands caused by a natural disaster or by catastrophic failure

  • Cost Share: Federal share is 100 percent for eligible emergency

repairs done within 180 days of the disaster; otherwise, the Federal share is based on the type of Federal-aid highway that is being repaired.

  • PURPOSE: To provide aid for the repair of Federal-aid roads and

roads on Federal lands

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Other Related Grant Programs

  • Emergency Watershed Protection Program
  • Agency: Department of Agriculture (USDA) / Natural

Resources Conservation Service (NRCS)

  • Recipients: States, Localities, Nonprofit Organizations,

Businesses, Individuals

  • Activating Mechanism: An emergency is considered to

exist when a watershed is suddenly impaired by floods, fire, drought, or other natural causes that result in the endangerment of life and property from flood, erosion, or sediment discharge.

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Other Related Grant Programs

  • Emergency Watershed Protection Program
  • Cost Share: NRCS provides up to 75 percent of the funds

needed to restore the natural function of a watershed. The sponsor pays the remaining 25 percent, which can be provided by cash or in-kind services.

  • PURPOSE: To assist sponsors in implementing emergency

recovery measures to relieve imminent hazards to life and property created by a natural disaster that causes a sudden impairment of a watershed

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Other Related Grant Programs

  • Rural Housing Service Section 504 Repair

Grants and Loans

  • Agency: Department of Agriculture (USDA) / Rural

Development/Rural Housing Service (RHS)

  • Recipients: Individuals
  • Eligibility: Repair Grants: Very low-income senior citizens

who own their own homes. Grants may be made only to applicants who are age 62 years or older to remove health and safety hazards. Repair Loans: Very low-income rural homeowners

  • PURPOSE: To provide assistance to repair their homes to very

low-income homeowners age 62 years or older living in rural areas.

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Other Related Grant Programs

  • Emergency Conservation Program
  • Community Services Block Grant
  • Community Development Block Grant
  • Coastal Zone Management Administration Awards
  • Watercourse Navigation: Protection, Clearing, and

Straightening Channels

  • Emergency Community Water Assistance Grants
  • Emergency Relief Program
  • Small Watershed Program, Flood Prevention

Program

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HMGP - GENERAL TIPS

  • The DO’s and Don’ts
  • Application Development

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HMGP– General Tips

Application Development

  • DO

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HMGP– General Tips

Application Development

  • DO

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  • Complete and Consistent Application
  • No conflicting information within the application
  • Clear conformance with the HMA Guidance
  • ASCE 24, ICC 500/FEMA 361
  • Risk Assessment Included
  • H&H Analysis
  • Structural Evaluation
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HMGP– General Tips

Application Development

  • DON’T

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  • Scope of Work: Inconsistent with Project

Description.

  • Budget: Lump-Sum Budget
  • Example: New Pump Station - $1,200,000.00
  • BCA: Unsupported BCA
  • Alternatives: No Alternatives
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  • Ensure that projects are Technically Feasible and Cost

effective.

  • Clearly establish the desired level of protection/risk

reduction and ensure the application is consistent throughout

  • Traditional Benefit Cost Analysis (BCA) or

predetermined benefits (use where appropriate)

  • Submit the BCA .zip file

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HMGP– General Tips

Application Development

  • DO
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HMGP– General Tips

Application Development

  • DON’T

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  • Direct hire your Friend, Brother, Cousin, Company:
  • Conduct all procurement transactions in a manner providing

full and open competition.

  • Bid on a project that you partially developed during

the application development period.

  • In order to ensure objective contractor performance and

eliminate unfair competitive advantage, contractors that develop or draft specifications, requirements, statements of work, and invitations for bids or requests for proposals must be excluded from competing for such procurements.

 2CFR 200.319

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HMGP– General Tips

Application Development

  • DON’T

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  • Approve budgets without verifying that cost are

reasonable.

  • Industry cost estimating standards or software should

be used when determining engineering, project management, and construction fees.

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HMGP– General Tips

Application Development

  • RECAPP

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  • HMGP Best Practices
  • HMGP Activities / Project Types
  • Potential Funding Sources
  • Do’s and Don’ts of Application

Development and Project Implementation

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  • FEMA HMA Guidance 2016
  • Waterencyclopedia.com
  • Wikipedia
  • awra.org
  • 44 CFR and 2CFR
  • FEMA relative Fact Sheets

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Sources

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QUESTION AND ANSWER

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Contact Information

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Reuben Meador, CPM – Senior Program Manager

IEM Disaster Recovery Division 407-969-2669 Reuben.Meador@iem.com

Michael A. Coen, JR.

IEM Senior Advisor Homeland Security and Emergency Management 919-990-8191 Michael.Coen@iem.com