Mid Y Mid Yea ear r Review view Mid Year Review Committee of - - PowerPoint PPT Presentation

Mid Year Review

Committee of the Whole - August 23, 2016

Mid Y Mid Yea ear r Review view

Committee of the Whole Council – August 23, 2016

 Concluded the Inquest with outcomes that re-enforce the continuation to build on the proactive focus of Line One (Pub Ed) & Line Two (Inspect and Enforce) started in 2013 ES re-org.  New paid-on-call (POC) firefighters hired. FESTI / NFPA standard Training commenced in June.  Recruitment processes for a Public Education and Training Officer underway.  Training initiatives underway for all full-time fighters using a “train the trainer” model including public education and inspector qualifications  Final vehicles delivered and now in-service to complete fleet rebuild from Mount Fire Station 26 fire

Emergency Services

 Met with POC/FT firefighters to discuss Town growth, corporate change, EGES mission on public education prevention and enforcement  Partnership building with external agencies including:

• Fire and Emergency Services Training Institute (FESTI)
• Provincial Ministry Agriculture and Farms
• Children’s Aid Society (CAS)
• Neighbouring Fire Services
• York Regional Police

 Working towards further Public Private Partnerships for late 2016 and 2017 for Community Education & Prevention programs  EGES vision of Centre of Excellence for training and partnership opportunities

Emergency Services

Committee of the Whole Council - August 23, 2016

 Met with potential partners for the Health & Active Living Plaza (HALP) in June  Working towards MOU with YMCA for HALP

Committee of the Whole Council - August 23, 2016

Community Parks Recreation and Culture

Artistic Concept Artistic Concept Artistic Concept

 Awarded design for Operations Centre under budget  Concept design and facility layout complete  Site cleared and being utilized for storage of materials and equipment  Rendering expected in Fall 2016

Committee of the Whole Council - August 23, 2016

Community Parks Recreation and Culture

 Transitioned recreation operating system to Active Net and now offering cloud based online registration  Developing terms of reference for the 2017 update to the Health & Active Living Plan (CPRC Master Plan)  Expanded and developed the community special events schedule and community engagement  Negotiated a 61% increase in parks development charge contribution for the design and construction of community and neighborhood parks including a $10.8 million reserve account  Tracking ahead of schedule and under budget for Emerald Ash Borer strategy

Committee of the Whole Council - August 23, 2016

Community Parks Recreation and Culture

Committee of the Whole Council - August 23, 2016

Community Parks Recreation and Culture

Partnerships & Collaborations

Sharon Temple/ East Gwillimbury Chamber of Commerce

• Partnership development for Visitors Centre and partnership programming

East Gwillimbury Soccer Association

• Potential Centre for Soccer Excellence and Development at Mount Albert

Lions Community Centre and Park Mount Albert Lions

• Mount Albert Lions Nature Day Community Event for children, youth and

families New Roads Automotive Group

• Partnership agreement for the Sports Complex accounting for $90,000 in

sponsorship revenue East Gwillimbury Minor Hockey Association

• Partnership for facility capital contributions to the Sports Complex

 Currently planning the design and construction of:  Over 34 acres of parkland  11 parks  7 kms of trails in Sharon West and Queensville  Permitted over 30,000 hours of parks and facility time for community use annually  CPRC Offers over 480 community programs accounting for over 4,000 program hours annually including camps, fitness child and adult programming.

Committee of the Whole Council - August 23, 2016

Community Parks Recreation and Culture

Committee of the Whole Council - August 23, 2016

Building  Received over 1,300 building permit submissions  Reviewed model home submissions for 300 different model types, which includes up to 1,200 different model variations  Issued 280 new home permits  120 general (other) permits have been reviewed and issued

Development Services

Committee of the Whole Council - August 23, 2016

Planning  12 draft plan clearance processed are underway  Eight developers have executed subdivision agreements with the Town  Four plans have been registered and five more are in process (close to registration at mid-year)  Manor Hampton and Murrell Blvd (collector roads in Sharon) have been conveyed to the Town  113.81 acres of parkland and open space have been conveyed to the Town through registered plans  Implementation of the Sustainable Development Incentive Program has begun  Planning has made recommendations to Council on 20 heritage applications

Development Services

Murrell Blvd.

Committee of the Whole Council - August 23, 2016

Economic Development  Worked with/supported over 25 potential new business investment opportunities looking to locate within the municipality  Hosted/co-hosted seven business seminars/workshops to support our existing business community  Scheduled two business seminars in Q4 of 2016, partnering with the York Small Business Enterprise Centre (YSBEC) and the East Gwillimbury Chamber of Commerce  Supported the Chamber of Commerce Tourism Committee, focusing on the development of a Tourism Brand, the Experience East Gwillimbury website to promote tourism assets within East Gwillimbury including video(s), photography, and the development of a new event (Farm to Fork Tour)  Continue to develop the Advantage EG website and marketing materials to promote the Town and attract new business investment

Development Services

Committee of the Whole Council - August 23, 2016

Water/Wastewater  Successfully renewed the Town’s Municipal Drinking Water Licenses (MDWL) enabling the Town to continue to operate the Town’s drinking water systems in accordance with the Provincial regulations and issue Drinking Water Works Permits (DWWP) for the construction of new drinking water infrastructure within the Town.  The Yonge/Green Lane Water Quality Improvement Project has provided excellent results with annual flushing volumes reduced by 93% in the Yonge/Green Lane area.

Community Infrastructure and Environmental Services

Committee of the Whole Council - August 23, 2016

Roads  Modified the sand/salt mixture from 90% sand & 10% salt to 70% sand & 30% salt, resulting in a net decrease in material being applied on the roads for maintenance while continuing to meet our service levels. This reduction in material applied to the roads also resulted in less sand cleanup in the spring.  Implemented winter maintenance pilot to include snow removal on Town-owned walkways.  Responded to approximately 45 winter events for the 2015/2016 winter season.

Community Infrastructure and Environmental Services

Committee of the Whole Council - August 23, 2016

Capital Programs & Traffic Engineering  Initiated Master Plan updates for the Town’s road, water and sewer networks.  Initiated pavement management program in partnership with the Region of York to optimize the Town’s resurfacing program.  PIC held for Leslie Street Re-development to explore servicing opportunities with local residents.

Community Infrastructure and Environmental Services

Highway 404 Noise Wall  Construction of the Highway 404 noise barrier adjacent to the Sharon community is currently underway with expected completion in Q4, 2016.

Noise Barrier Installation North of Mount Albert Rd. Sample Photo of Noise Barrier

Committee of the Whole Council - August 23, 2016

Development Engineering  Advancing of servicing opportunities including monitoring of YDSS activity, working with York Region regarding plans to advance the UYSS and developing a servicing strategy for the Employment Lands (Green Lane and Highway 404).  Execution of 5 earthworks agreements and 8 pre-servicing agreements.  Currently overseeing 21 residential subdivision developments currently under construction with a total value of approximately $122M.  Completion of construction of Murrell Boulevard and opening of the road to construction traffic.  Completion of traffic signals at Green Lane & Murrell Boulevard through coordination with York Region.

Community Infrastructure and Environmental Services

Looking North at Murrell Boulevard from Green Lane

Committee of the Whole Council - August 23, 2016

EG INCLUDES ME STAFF SURVEY Compensation  Conducted employee workshop to educate staff on the job evaluation process  Staff and management participated in updating employee position profiles  Completed job evaluation for all full time position  Completed comprehensive market review Benefit Review  Provided staff with educational workshops for Sunlife, Morneau Shepell – EAP, OMERS  Surveyed staff to receive input on the current benefit program ADP  Implementation of ADP time and attendance program now complete for all staff Employee Recognition  Surveyed staff and launched new Employee Service Awards Program

Human Resources

Committee of the Whole Council - August 23, 2016

EAP  Launch EAP Life Speaks  Staff Resource Libraries  Wellness Workshops Recruitments  439 applications received  6 full time recruitments completed  6 contract recruitments completed  40+ students on boarded Partnerships  Participating on the York Region Municipal Diversity and Inclusion Group  Hosted a Diversity Dialogues session with EG residents and staff

Human Resources

 Passing of Development Charges By-law Amendment 23% increase in charge  Without appeals  Has generated approximately $10m in DCs and CCCs plus $15m in new infrastructure to date  Upgraded CityView software to the select version  Council workshops:

• MPAC Presentation
• Proposed Water & Wastewater Budget Presentation
• Parking By-Law Review
• Procurement Review
• Delegation By-Law Presentation
• Animal Control & Animal Shelter Services
• 2016 Development Charges By-Law Amendment

Corporate Services

Committee of the Whole Council - August 23, 2016

 Implementation of ESRI server to address and support growth through managed GIS  Newly Built Home Guide developed and distributed  Updated and enhanced public information brochures for taxation and water  Advisory Committee training and updates  Enhanced digital and social media presence

• Avg. monthly reach 20,000 to 30,000

In 2016 almost 140,000 impressions 200 new organic followers in one year

Corporate Services

Committee of the Whole Council - August 23, 2016

Homes sold to date as at July 31, 2016

Community Singles Semis Towns Total Occupancy Starting Projected Occupancies at Year End Sharon 763 98 301 1,162 Nov 2016 260 Queensville 374

• 269

643 Nov 2016 160 Holland Landing 335

• 335

Aug 2017

• Mount

Albert 207

• 207

Sept 2015 80 Total 1,679 98 570 2,347 500

Finance

Mid Year Financial Results  Overall expenditures and revenues are tracking on budget  Transitional cost reductions are on target to be achieved by year end  Staff are forecasting a year end surplus Grant Funding  Ontario 150 grant  Ontario Community Infrastructure Fund

Committee of the Whole Council - August 23, 2016

Focus on community engagement and outreach (2012-2017 Library Strategic Plan)  Began monthly Programs at Blue Door Shelter  Launched monthly Food Pantry at Holland Landing  Started Homebound Delivery Service  Began offering storytimes at Sharon Temple Historic Site  Held Library Popups at EG Go Train Station, Vince’s Market, and LA Fitness, and partnered with the Town on Easter Bunny Hike.

Library

Focus on building a Maker Culture inspiring creators instead of simply consumers (2014 Library Master Plan)  Hired new Virtual Service Librarian  Provided New Technology classes to almost every grade at Queensville and Park Ave. Public Schools in support of STEM curriculum  Introduced residents to new technology at unboxing events  Launched Sew Awesome initiative to support transfer of knowledge between generations.

Committee of the Whole Council - August 23, 2016

Library

Focus on removing barriers to service (2012-2017 Strategic Plan)  Initiation of Holland Landing branch refresh including accessible shelving and improved light control for windows  Launched the “Lending the Internet” pilot program allowing residents affected by slow or sometimes non-existent Internet to borrow mobile wireless hotspots.  Contract awarded to website designer to create an accessible, mobile device friendly library site. Financial Snapshot (June 30, 2016)  The Library has received 49.8% of its Budgeted revenues  The Library has spent 49.1% of its Budgeted expenses plus the approved contribution of $35K to reserve.

Committee of the Whole Council - August 23, 2016

Library

Committee of the Whole Council - August 23, 2016

Questions?