Microsoft TEAMS The Focal Points Network team Julia Finger, - - PowerPoint PPT Presentation

Microsoft TEAMS The Focal Points Network team

Julia Finger, Annafranca Loparco, Elina Ciekure (FP LV)

Sofia, 4 September 2019

Follow up of 39th FP meeting

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7 volunteer FPs:

• Bulgaria
• Greece
• Latvia
• Montenegro
• Norway
• Romania
• United Kingdom

Action Point 11: EFSA to present a populated TEAMS Focal Point Network at the next FP meeting in September

• TEAMS as part of the diCO project: benefits for the FPs
• TEAMS as a collaboration hub interface, channels and tools
• General channel
• Competent Organisations (Art.36) management channel
• European Risk Assessment Agenda channel
• Live demonstrations
• The FP User manual
• Action point
• Q&A

Outline

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TEAMS as part of dICO project

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New way of working and collaborating. Enhance cross-silos collaboration. Open dialogue: collaboration with your colleagues, creating a group conversation and being all on the same

• page. Less one to one

email exchanges. Improve productivity and efficiency of existing groups Reduce duplication

• f work.

Less physical meeting by introducing asynchronous collaboration in virtual communities. Facilitate access to knowledge and expertise in the community. Increased alignment on decisions, ongoing work and/or projects status by increasing information sharing and visibility. Streamlined circulation of information. Reduce time to make information available.

Benefits for FPs

TEAMS as part of dICO project

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

Facilitate access to knowledge and expertise in the community

• Reduce time for problem solving
• Improve innovation capacity



Streamlined circulation of information

• Improve efficiency
• Reduce time to make information available



Increase visibility of on-going activities and decisions

• Improve strategic alignment
• Enhance cross-silos collaboration
• Reduce duplication of work
• Enhance engagement and sense of belonging of all participants

Microsoft Teams - cloud-based team collaborative and interactive environment

• Part of the Office 365 suite of applications

START WITH TEAMS

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Its core capabilities:

• Business messaging
• Audio/video calls
• File sharing
• Collaborative editing
• Integration with
• ther Microsoft services

and apps (websites, surveys, forms, RSS, wiki, etc.)

ALL IN ONE PLACE

A hub of doors and windows

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General

Competent Organisations (Art.36) management European Risk Assessment Agenda

A hub of doors and windows

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General

Competent Organisations (Art.36) management European Risk Assessment Agenda

ENJOY THE VISIT!

Login to MS Teams

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TEAMS interface

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Features and settings

TEAMS interface

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APP BAR

TEAMS interface

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TEAMS SECTION TEAM NAME AND CHANNELS

TEAMS interface

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TABS

TEAMS interface

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TEAMS interface

Comment on uploaded website tab

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COMPOSE BOX COMMAND SEARCH BAR

TEAMS interface

• A multipurpose channel

which allows you to initiate informal communication with EFSA staff and FP network General channel

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browse EFSA Focal Points dedicated webpages get further technical help and support send FPs requests for information notify EFSA staff about contact details change among FPs and Scientific Networks;

submit topics for the Scientific Cooperation Newsletter; consult upcoming events and deadlines through the FP calendar;

• Requesting country
• Replying country

Requests for information among FPs

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Open the folder ‘Template and registration list’ and get your request number

Download, fill the TEMPLATE_FOR_REQUEST _OF_INFORMATION_WITHI N_FP_NETWORK and upload it into an ad hoc request folder

Start a conversation about your request

Open Word file request of information Fill your country table and upload any background document

• Microsoft Forms is a “simple, lightweight tool that lets you

quickly create a form, collect responses in real time, and view automatic charts to visualize your data. You can build a form in minutes with no training necessary and respondents can fill it out

• n any browser without having to install a separate app”.
• With Microsoft Forms, it is possible to create:
• Surveys: collect feedback, measure satisfaction, et.
• Quizzes: measure knowledge, evaluate progress, focus on topics

that need improvement

• Polls: record opinions or set a vote

Contact Management Form: FPs, SNs

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• Facilitated submission of specific requests

concerning the update of both our internal list of FP contacts and the EFSA website.

• Different paths to request an action

concerning the update of EFSA Scientific Network in accordance with current provisions on network experts’ nomination

• EFSA staff receives the submissions and process

the request.

• Facilitated submission of topics for inclusion in the upcoming

issues of the SC Newsletter

• IMPORTANT: Logos cannot be attached through the form

Fill in the form with relevant information and upload supporting logos in ad hoc folder:

• Access SC Newsletter Retro Planner for info about the

submission deadlines and publication dates. All relevant dates are also available in the FP Calendar (General Channel).

• IMPORTANT: To submit multiple entries fill in the form

separately for each event

• EFSA staff receives the submissions and process the

request.

Scientific Cooperation Newsletter

20 Link to the form: Fill | Topic Submission for the Scientific Cooperation Newsletter

• Release 16th Scientific Cooperation Newsletter:

Friday 27 September.

• Submission deadline: Friday 20 September 2019,

11:59 PM (CET) FPs to submit by 20/09 information about the upcoming events/trainings/projects/calls/public consultations and

• ther activities through the form.

Action Point

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FP calendar

22 Add your event by double clicking

• n the day

Competent Organisations (Art.36) management channel

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Direct login to database tool

Browse database FAQs

Browse MSs

• Comp. Org list
• nline

Find records

• n DMS folder

Competent Organisations (Art.36) management channel

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Direct login to database tool

Browse database FAQs

Browse MSs

• Comp. Org list
• nline

Find records

• n DMS folder

Competent Organisations (Art.36) management channel

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Direct login to database tool

Browse database FAQs

Browse MSs

• Comp. Org list
• nline

Find records

• n DMS folder

European Risk Assessment Agenda channel

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Report bugs Next RARA Events Find training material and EURAA User manual

Request technical support

European Risk Assessment Agenda channel

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Report bugs Upcom ing RARA events Find training material and EURAA User manual

Request technical support

European Risk Assessment Agenda channel

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Report bugs Upcom ing RARA events Find training material and EURAA User manual

Request technical support

• Folder with Agenda FP

meetings to be added

• Meeting documents and

presentations to be shared OUTLOOK

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• Release 16th Scientific Cooperation Newsletter: Friday

27 September.

• Submission deadline: Friday 20 September 2019, 11:59

PM (CET) FPs to submit by 20/09/19 information about the upcoming events/trainings/projects/calls/public consultations and other activities through the SC Newsletter form. Action Point

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USER MANUAL

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THANK YOU FOR THE VISIT!

Leave your first comments and feedback on TEAMS

PDF User manual available on General/Files/Teams User Manual

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