MEETING AGENDA OPENING PRAYER PAROCHIAL VICAR FR. FRANCIS - - PowerPoint PPT Presentation

MIN INISTRY LEADERS MEETING

AGENDA

• OPENING PRAYER – PAROCHIAL VICAR
• FR. FRANCIS
• INTRODUCTION OF DIRECTORS
• DEPARTMENT PRESENTATIONS
• Q & A
• CLOSING PRAYER

• Fr. Michael McFall
• Fr. Giovanni Nguyen

LITURGY & MUSIC - Andrew Meinen COMMUNITY LIFE & STEWARDSHIP – Stasie Smith LIFELONG FAITH FORMATION – Karen Ann Martin SCHOOL – Jeff Matthews PARISH ADMINISTRATION – Daisy O’Halloran

Stewardship is a grateful response to God’s love. Based in Scripture, all that we are and all that we have flows from God as gifts. In turn, we serve as stewards of our spiritual and material gifts and we share these gifts in love of God and neighbor. – Diocese of Wichita Kansas When I was a stranger, you welcomed me. Matthew 25:35 Who we are What we do What we have Our relationship with others

We recognize your dedication and commitment as leaders of your ministries and we are committed to support your efforts to lead others to serve our faith community as well as the wider community. We are called to work together, along with Parish staff to provide

• pportunities for spiritual growth and development.

 List of your Volunteers

• Tonia Candelario at tcandelario@saintcecilia.org
• Staff touchpoint

 Added to Parish database  Quarterly submission of additions or changes  Identify volunteers

• appreciation celebrations
• assist in special projects based on specific talents

 St. Cecilia Catholic School parents to receive in-parish tuition rate  Parishioner access

 Deadline for bulletin submissions is Friday at 12 p.m. (2 weeks in advance

• f publication date)

 Submission  Parish related  St. Cecilia Catholic School  local and Archdiocese  Run time  two weeks for an event as “Save the Date,”  two to three weeks of immediately prior to the event

Photographs, post event pictures, flyers, upcoming events, announcements, and news are welcome Electronic newsletter with more than 3,000 members Usually goes out on Friday at 1 p.m. Create you very own ministry page Calendars & banners – promote your event

If you have any questions please contact Maribel Mendoza (mmendoza@saintcecilia.org). Please visit www.saintcecilia.org/communications to view our communications policies and procedures. You can also find the page on our website under Community Life.

VIRTUS

• The USCCB states that all dioceses/eparchies are to maintain “safe

environment” programs

• Evaluate the background of those engaged in ongoing contact with minors.

Who needs the VIRTUS Program?

• All clergy, church employees and certain volunteers.
• Training is mandatory for all volunteers who have access to children/youth
• Includes minors in your ministry membership
• utside functions as part of your ministry where minors are present
• minors brought to your ministry meetings.

For a list of ministries required to take this training please see me after our meeting.

Adult Programs

• 1. Protecting God’s Children (PGC)
• First workshop for those required to take it
• 3-hour session is offered in different parishes
• Requires a background check via Fastrax → VIRTUS website
• 2. Keeping the Promise Alive (KPA)
• within 12 months after the 5th year anniversary of the PGC date
• New criminal background check will be performed

• 3. Protecting God’s Children online version 3.0 (2nd refresher)
• Must be done within 2 months of the 5-year KPA anniversary date
• A new background check will be performed

All of the programs require pre-registration on www.virtusonline.org. No walk- ins will be accepted. Review of Monthly Training Bulletins at VIRTUS Onlinewebiste

• required for certain groups, including Parish employees/volunteers in

leadership positions for ministries involving children & youth All ministries who are required to take VIRTUS must turn in their membership lists with VIRTUS compliance by early May. For questions, contact Yesenia Andablo, yandablo@saintcecilia.org or call the Parish Office

Lifelong Faith Formation

includes formation and implementation of all Sacraments

Children

• Nursery – Martina Razo
• Reservation Request
• Submitted
• Approved
• Date, time, # of Children
• Communication
• KIDs Club & Elementary Faith Formation
• Rosemary Munoz, Associate Director
• Cecilia Morillo, Coordinator
• Pre-K Through 5th Grade
• KIDs Club, VBS, 1st Sacraments, CLOW, Children’s Event, etc...

Youth

EDGE & Middle School Faith Formation: 6th-8th Grade

• Allison Reynolds, Associate Director
• EDGE, Social Events, Service, Junior High

Day Camp, Bible Studies, Retreat, Pastoral Care for youth, etc... Life Teen & High School Faith Formation: 9th-12th Grade

• David Thies , Associate Director
• Shelley Garza (Administrative Assistant to Youth Ministry)
• Life Teen, Youth Confirmation, Service, Social Events, Bible

Studies, Retreats, Pastoral Care for youth, etc...

Adults & Family

Adult Faith Formation

• Kimberly Newcomb, Associate Director
• RCIA, Adult Education, Bible Studies, Lenten Missions,

Speakers, Adult Sacraments, etc... Family Life Formation

• Alicia Quintanilla, Associate Director
• Baptism Prep, Marriage Prep, Marian Groups, Adult Social

Groups, Young Adults , Senior Citizens (Span) Family Events, Marriage & Family Enrichment, etc...

Those in Need

Pastoral Care & Outreach

• Deacon Frank Davis, Associate Director
• Colleen Bryse, Coordinator
• Funeral Ministry, Bereavement, Homebound, Pastoral Visits,

Senior Citizens (Eng), etc...

• Support: Gathering Place, Respect Life, Ministries to support the

Poor, Spiritual Direction, Counseling, etc…

Principal Jeff Matthews

Daisy O’Halloran

• Business Administration
• Finance Administration

Faustino Villafana, Maintenance Foreman

• Campus maintenance
• Work Orders & Setups

Jorge Cardenas, Associate Director

• Facilities & Equipment

Lloyd Waguespack, Accountant

• Check Requests – Touchpoint
• Deposits
• Invoices

Elaine Rossi, Parish Secretary

• Fr. Francis’ Assistant
• Parishioner Deposits

Mirta Garcia, Receptionist

• Front Lobby receptionist
• Facility scheduler
• Work Orders

Submission Hierarchy April Staff & school May Ministries & Organizations June Non-affiliated organizations Facility Reservation Form

• Send to facilities@saintcecilia.org or bring to Pastoral Office
• Submit no later than 48 hours prior to event
• Setups - submitted with form
• Incomplete forms – returned to requester
• Reservation confirmation - 48 hours

Prior Approval Required

• Youth Room – Youth Ministry
• School Facilities – School Principal

Room Set-up

• Use the standard room set-ups
• Attach it to the form

Cleanup

• Leave the room as you found it or better

Alcohol

• Special Events Insurance coverage
• Security Officers

 July 4 – Independence Day  August 15 – Assumption  September 3 – Labor Day  October 1 to 8 – Fall Fest  November 1 – All Saints Day  November 23 & 24 – Thanksgiving  December 24 to 26 Christmas  January 1 – New Year’s Day  January 21 – Martin Luther King  April 14 to 22 - Holy Week  May 27 – Memorial Day