MC/MM Update (Minor Construction/Major Maintenance) Jim Meikle, - - PowerPoint PPT Presentation

F&O Maintenance MC/MM Update

(Minor Construction/Major Maintenance)

Jim Meikle, Director of Maintenance School Board Monitoring Item October 17, 2019

Presentation Overview

➢ Program Profile ➢ Good News ➢ Summary of Projects ➢ Project Types ➢ Work in Progress ➢ Moving Forward ➢ What We Learned ➢ Bright Spots

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Program Profile

FINANCE

• Financial Analyst, Capital Funds

SCHOOL STAFF

• Principal representatives from

High, Middle and Elementary COMMUNITY OUTREACH

• Facilities Advisory Council Liaison

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F&O STAFF Director Maintenance Assistant Director Maintenance MC/MM Program Manager Environmental Specialist Energy Manager Security Coordinator Safety Officer CONSULTANT ADVICE/INPUT: Subject experts as required

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Good News

• Considering many competing budget pressures,

MC/MM budget levels maintained at previous year’s level and well supported infrastructure bonds keep rolling

• Fulfilled all of our relocatable needs from existing
• wned stock – no new purchases. Ownership strategy

has now exceeded $4 MILLION in cost avoidance

• Four buildings off grid with no activities or large work

scheduled – Cooling setbacks equals Energy Savings

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Summary of Projects

Ongoing Projects Summary

Four-Year MC/MM Status of Projects FY Number of Projects * Projects Completed ** Percent Completed ** Number

• ngoing***

2019 124 110 88.71 18 2018 161 140 86.96 20 2017 162 129 79.63 28 2016 194 144 74.23 48 * Projects added in due to emergencies ** Projects starting in the fall or later *** Projects span more than one year

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Student Success

Examples of Individual Projects

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• Relocatable classroom moves/installations
• Internal room conversions
• Painting, cladding, siding and flooring
• Medium-sized HVAC, electrical and plumbing

projects

• Theater, gymnasium, kitchen, art room and music

room equipment upgrades

• Replacement playgrounds, fields, tracks, parking

lots, blacktop rubber and other synthetic play surfaces

( Performance Objectives: 1-5 ) Through improved infrastructure and systems upgrades

Student Well-Being

Examples of System Wide Projects

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• Third party gym and bleacher safety inspections
• Ongoing theater safety inspections and upgrades in

collaboration with Arts Education

• Safety/security improvements in collaboration with

Risk and Emergency Manager

• Management Environmental testing for lead in

water, hazardous materials, and radon

• Storm Water Management
• Adding isolation valves to improve water shut-off

and upgrading grease traps

• Switchgear servicing

( Performance Objectives: 6-10 ) Through improved and enhanced Facilities and Equipment

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Work in Progress

Operational Excellence

Moving Forward – Progress Over Time

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( Performance Objectives: 16-20 )

2008

• Allocation $2.6 m
• Over 800 requests
• 80% from site based

requests

• 20% from systematic pro-

active inspection systems and analysis 2018

• Allocation $ 6.5 m
• Under 200 requests
• Less than 15% from

requests

• More than 85% from

inspection/analysis

Vastly increased investment in improved teaching, learning and working environments and customer buy-in

Operational Excellence

Moving Forward – Innovative Funding

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( Performance Objectives: 16-20 )

2008

• No Infrastructure Bond

funding stream

• No funding mechanism in

between MC/MM and entire school renovations

• First in region to consider

this approach 2018

• Major Infrastructure

Bond funding stream in eighth year

• Arlington voters

supporting at 70-80% approval

• Over forty million

dollars of new roofs, HVAC and lighting systems completed

Vastly increased investment in improved teaching, learning and working environments and customer buy-in

What We Learned

• We will need to adjust budget

estimates to include projected updates in fire and storm water codes.

• It is never ‘too early’ to engage with the

County on our summer plans.

• We may have to start planning some

projects two summers ahead where equipment has extra long lead times.

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Bright Spots

• We ran out of bike racks – demand is great –

we have replenished our stock

• Gunston – Two year HVAC plan completed
• Randolph – Two year HVAC plan completed
• Small Synthetic Play fields - a great success
• ffering significantly increased outdoor

recess time

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F&O Maintenance MC/MM Update

(Minor Construction/Major Maintenance)

Jim Meikle, Director of Maintenance School Board Monitoring Item October 17, 2019