M i g r a t i n g t o L i b r e O f fi c e : a - PowerPoint PPT Presentation

M i g r a t i n g t o L i b r e O f fi c e : a r e f e r e n c e p r o t o c o l I t a l o V i g n o l i T h e D o c u m e n t F o u n d a t i o n

W h y M i g r a t e t o F r e e S o f t w a r e 2

M i g r a t e t o I m p r o v e F r e e d o m C h o o s e t h e b e s t s o f w a r e Decide w here to invest the m oney Decide w hat to im prove in the system Contribute to the future of the sofw are Becom e a com ponent of the solution

M i g r a t e t o R e d u c e V e n d o r L o c k I n Get rid of proprietary license costs Get rid of vexatory license conditions Get rid of obfuscated technologies Get rid of false & tricky "open standards Get rid of vendor's desktop dom inance

M i g r a t i o n ≠ R e p l a c e m e n t

M i g r a t i o n = C h a n g e

C h a n g e C u r v e

M a n a g e d C h a n g e C u r v e

M i g r a t i o n P r o t o c o l 9

R e f e r e n c e M i g r a t i o n P r o t o c o l P r o j e c t M a n a g e m e n t C o m m u n i c a t i o n s A n a l y s i s I m p a c t T e s t T r a i n i n g D e p l o y m e n t S u p p o r t E v o l u t i o n ● D o c u m e n t s ● B u g F i x e s L o n g T e r m ● T r a i n e r s ● B u g F i x e s ● N e w F e a t u r e ● V B A M a c r o s ● C o m p a t i b i l i t y ● E n d U s e r s S u p p o r t e d ● C o m p a t i b i l i t y D e v e l o p m e n t ● I n t e g r a t i o n ● I n t e r o p e r a b . ● T h i r d P a r t i e s S o f t w a r e ● I n t e r o p e r a b . ● I n t e g r a t i o n

R e a l I s s u e s T e c h n i c a l M anagem ent of new docum ent form ats Conversion of docum ents to the standard form at Learning curve for the basic rules of interoperabili Psychological Learn a com pletely new ofice suite afer 20 years Resistance to change and lack of m otivation If it is free then there is a hidden trap

F a l s e I s s u e s Key features are m issing Som e features are in the w rong place The file form at is diferent and not popular O pening docum ents m esses up the form at Free sofw are is for technical people

M i g r a t i o n T i m e l i n e A n a l i s y s P r o j e c t M a n a g e m e n t & C o m m u n i c a t i o n s I m p a c t T e s t S u p p o r t T r a i n i n g D e p l o y m e n t

S u c c e s s f u l L a r g e M i g r a t i o n s 14

C i t y o f M u n i c h ( P r o j e c t L i M u x ) 1 5 . 0 0 0 P C

F r e n c h G o v e r n m e n t 5 0 0 . 0 0 0 P C

C o m u n i t a t V a l e n c i a n a 1 2 0 . 0 0 0 P C

D u t c h M i n i s t r y o f D e f e n s e 4 5 . 0 0 0 P C

C o p e n h a g e n H o s p i t a l S y s t e m 2 5 . 0 0 0 P C

R e g i o n e U m b r i a 6 . 0 0 0 P C

L i b r e U m b r i a

C o s t o f M i g r a t i n g t o M S O f fi c e 2 0 1 0 External Costs Internal Costs Ofice 2010 Basic (700 licenses) € 151,900 Ofice 2010 Professional Plus (300 licenses) € 93,600 Deployment of Microsof Ofice (30 hours) € 470 Training for the Trainers (40 hours x 3) € 8,400 Training for End Users (700 hours) € 11,144.13 Training Logistics € 21,200 Training Materials € 756,88 Management of Training Programs € 378,44 End User Help Desk (83 days) € 7,784 TOTAL € 275,100 € 20,533.45

C o s t o f M i g r a t i n g t o L i b r e O f fi c e ( 1 ) External Costs Internal Costs Materials for Data Collection € 189,22 Compatibility of LibreOfice with 3rd Party Apps € 283,83 Conversion Test of Existing Document Templates € 189,22 Press Releases € 567,66 Blog and Social Networks Update € 2,365.25 Organization of Press Conference € 189,22 Update of Web Portal € 1,576,83 Meeting with Managers € 189,22 Training for the Trainers (40 hours x 3) € 8,400 Training for End Users (700 hours) € 11,144.13 Training Tech Savvy Users (53 hours) € 841,07

C o s t o f M i g r a t i n g t o L i b r e O f fi c e ( 2 ) External Costs Internal Costs Training Logistics € 21,200 Training Logistics Tech Savvy Users € 1,600 Training Materials € 756,88 Management of Training Programs € 378,44 End User Help Desk (83 days) € 7,784.17 End User Help Desk from Tech Savvy Users € 2,365.25 Update of Blog and Publication of Docs € 1,892.20 E-book LibreUmbria € 2,838.30 LibreOfice with Incremental Updates € 5,000 Annual Support Package € 11,000 TOTAL € 47,200 € 33,550.89

C o s t C o m p a r i s o n ( fi r s t 1 . 0 0 0 d e s k t o p s ) External Costs Internal Costs TOTAL COST MS Ofice 2010 € 275,100 € 20,533 € 295,633 LibreOfice € 47,200 € 33,551 € 80,751 DIFFERENCE - € 227,900 + € 13,018 - € 214,882

I t a l o V i g n o l i I t a l o V i g n o l i - T h e D o c u m e n t F o u n d a t i o n m o b i l e + 3 9 3 4 8 5 6 5 3 8 2 9 - e - m a i l i t a l o @ d o c u m e n t f o u n d a t i o n . o r g j a b b e r / s i p i t a l o @ l i b r e o f fi c e . o r g - j a b b e r / g t a l k i t a l o . v i g n o l i @ g m a i l . c o m 26