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Introduction 1 Agenda Background NEICE Clearinghouse Overview - PDF document

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The National Electronic Interstate Compact Enterprise (NEICE) Clearinghouse Overview Introduction 1 Agenda Background NEICE Clearinghouse Overview NEICE Clearinghouse Technical Discussion State Responsibilities

  1. The National Electronic Interstate Compact Enterprise (NEICE) Clearinghouse Overview Introduction 1

  2. Agenda • Background • NEICE Clearinghouse Overview • NEICE Clearinghouse Technical Discussion • State Responsibilities • Questions & Answers • Next Steps NEICE Project Goals • Increase administrative efficiency of the ICPC process, • Improve service delivery for children, and • Reduce barriers for children to access interstate placement. 2

  3. Current Process Flow TL1 SL2 NEICE Process Flow TL [2]1 3

  4. Slide 5 TL1 Should the header say "Traditional Process Flow" since some states are using NEICE now? Tom Livoti, 3/8/2016 Slide 6 TL [2]1 Should the header say "NEICE CMS Process Flow"? Tom Livoti, 3/8/2016 SL2 I am little confused with the arrows that are pointing. For Eg., In step 5, the arrow should be poiting towards the system because the RS is receiving the case.Also, step 12, the sending state receives the decision, so the arrow should be pointing towards the SS system. I am not sure if that wil make a difference but it looks confusing. Susmita, 3/8/2016

  5. NEICE Clearinghouse Flow NEICE Clearinghouse Features The NEICE Clearinghouse will: • Ensure that the minimum required ICPC data and documents are sent by the Sending State to the Receiving State • Accurately route the ICPC case to Receiving State • Confirm receipt of the ICPC case by the Receiving State • Enable the states to communicate in real-time • Track and record all interactions and communications between the Sending and Receiving State • Extract data for enhanced National ICPC Reporting • Provide states with status of their ICPC Cases 4

  6. NEICE Clearinghouse Benefits The NEICE Clearinghouse will provide multiple benefits: • State caseworkers can process all child welfare cases in a single application (intra-state and ICPC) • Eliminates double data entry for child and placement resource information • Shortens permanency timelines • Provide time and cost savings by – Eliminating the need to print, copy, and create traditional paper packet – Reducing copying, postage, and other shipping costs and labor State Responsibilities 5

  7. TECHNICAL DISCUSSION Approach for NEICE Clearinghouse Option: States Connect to Each Other For states to connect to each other electronically: • Each state might need to have a direct connection to other states • Makes it very complex to manage • More expensive to maintain • Any change or modification to an existing state system would require a lot of rework for all the states • Adding an additional state would require a NJ lot of effort to connect with the existing states 6

  8. Approach for NEICE Clearinghouse NEICE Clearinghouse approach: • Simplifies the number of connections each state needs to just ONE • Makes it manageable and cost effective for states • Standardizes the interface exchanges and makes it open standard between all systems • Perform common ICPC validations on the messages, reducing the burden on the state systems • Enhances the abilities to be able to do national statistics and reporting on ICPC placements NJ • Makes addition of new states more cost effective, fast and transparent Simpler, Loose Coupling, Reduces Maintenance Burden on States Home Study Workflow Example Multiple transmittals can be sent for requesting additional information 7

  9. Home Study Workflow Example STEP 1 : Sending State sends home study transmittal to clearing house Home Study Workflow Example STEP 2 : Receiving State retrieves the home study transmittal 8

  10. Help Documents To Be Provided • NEICE Information Exchange Package Document (IEPD) • NEICE User Manual Next Steps • The Clearinghouse will be ready for acceptance testing in April 2016 • We will need 2 states to help us from a testing perspective by that date 9

  11. Q&As 10

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