Introducing Key Risk Management Tools for Running Safe Events Mark - PowerPoint PPT Presentation

Introducing Key Risk Management Tools for Running Safe Events Mark Breen PGDip, SIIRSM RSP, Tech IOSH, MMII Grad Director Cuckoo Events | Safe Events

Me • Security & lifeguarding • UL – training lifeguards & Ents Crew • Festivals & concerts • Dual careers • Olympics 2012 • The right time

Us • Crowd & Event Safety specialists. • Qualified, experienced, dedicated & insured. • ’Traditional’ H&S plus event - specific. • Construction regs application eg. Wild Lights @ Dublin Zoo, Irish Maritime Festival, Bloom etc.

Current projects • Flavours of Fingal • Fleadh Cheoil na hEireann • Wild Lights @ Dublin Zoo • Dublin Pride • Irish Maritime Festival • Cricket Ireland test matches • Fever Pitch (Galway Airport) • Dublin Marathon

What we do • Capacity calculations • Event Management Plans • Licence Applications • Transport Management Plans • Emergency Procedures • Safety consultancy • Event Controllers & Safety Officers

The tools • We utilise a range of event-safety- specific tools, which augment the traditional risk assessment matrix application. • Developed by Prof. Keith Still SFIIRSM. • We select the appropriate tools.

DIM-ICE Meta-Model • We define events in influences, phases and modes. • Influences = D esign, I nformation & M anagement • Phases = I ngress, E gress & C irculation • Modes = Normal & Emergency

Risk Mapping • Risk changes over time during an event, which is something the traditional Risk Assessment matrix doesn’t allow us to fully address. • Mapping risks is a powerful planning tool & more powerful communication tool.

Ri Risk sk Mapping pping Tabl ble Time Ingre ress ss Circula lati tion on Egress ss 09:00 – 10:00 10:00 – 10:30 10:30 – 10:45 10:45 – 11:00 11:00 – 11:15 11:15 – 12:00 12:00 – 12:30 12:30 – 13:00 13:00 – 13:30

RAMP Analysis • We consider attendees approach to & departure from the event site in terms of R outes, A rea, M ovement & P rofile (People). • This helps us plan resource and staffing deployments in particular.

Queuing theory • We use a basic queuing formula to model queues to identify when a system will fail. • This failure will generally result in crushing / crowd density beyond that which we consider safe.

Decision-Support Matrices • We take relevant info and display it in matrix form to aid in speedy decision-making during events. • Gives us a base-line that tells us what we EXPECTED to see, against which to gauge what we ARE seeing.

Simulations • Generally speaking, pen and paper can tell us what an expensive simulation will. • Some clients / orgs insist on simulations eg. UEFA. • Garbage in, garbage out.

The end results • 190,000+ people across 47 sold out ‘Wild Lights’ events in Dublin Zoo. • 60,000+ people at an Arts Festival in Saudi Arabia. • Approx. 400,000 people at Fleadh Cheoil na hEireann across 7 days. • 20,000 runners & tens of thousands of spectators at Dublin Marathon.

The bottom line • We relish the challenge of planning and executing safe events. • We take it very seriously – as we should – but we enjoy doing what we do.

A final thought • I don’t see our role as being to eliminate risk. The only event devoid of risk is the one that doesn’t happen. • Our role is to facilitate the creative & challenging visions of our clients and realise amazing, safe events.

Thanks • Thank you for listening to me • Thank you to Suzan, Siobhan and all at IIRSM for allowing me to be a part of this 1 st meeting • Cheers

Mark Breen | mark@safeevents.ie