INFORMATION GOVERNANCE INITIATIVE TriMet Board Presentation - - PowerPoint PPT Presentation

information governance initiative
SMART_READER_LITE
LIVE PREVIEW

INFORMATION GOVERNANCE INITIATIVE TriMet Board Presentation - - PowerPoint PPT Presentation

INFORMATION GOVERNANCE INITIATIVE TriMet Board Presentation November 19, 2014 Phase I Recap Records Inventory and Survey Agency-Wide File Classification Plan Records Assessment 2 Multi-Year Roadmap 2014 2015 2016 2017 3


slide-1
SLIDE 1

INFORMATION GOVERNANCE INITIATIVE

TriMet Board Presentation November 19, 2014

slide-2
SLIDE 2

Phase I Recap

  • Records Inventory and Survey
  • Agency-Wide File Classification Plan
  • Records Assessment

2

slide-3
SLIDE 3

Multi-Year Roadmap

2014 2015 2016 2017 3

slide-4
SLIDE 4

Phase II Projects

  • 1. Off-Site Records Analysis & Central

Control and Tracking

  • 2. Divisional File Plan Development
  • 3. Shared Drive Analysis and Clean-Up

4

slide-5
SLIDE 5

IGI Overall Goals

5

slide-6
SLIDE 6

Off-Site Records

Reduced monthly storage and box supply costs

Centralized tracking and inventory control (“ActiveWeb”)

  

Updated access rights and privileges

Retention and Disposition Review

 

Standardized procedures

6

slide-7
SLIDE 7

Unstructured Data

  • Information not in a

database

  • Rapidly growing in

volume and poorly controlled

  • Difficult to locate

records

7

slide-8
SLIDE 8

8

slide-9
SLIDE 9

Divisional File Plan Development

Adds structure to unstructured data

  

Mapped to Retention Schedule

 

9

slide-10
SLIDE 10

Shared Drive Analysis & Clean-Up

Review & Update Access Rights and Privileges

Review Files for Retention & Disposition

  

10

slide-11
SLIDE 11

Next Steps

  • Off-Site Records
  • Shared Drive Pilot (Legal)
  • Divisional File Plans

Next Board Update: Spring 2015

11

slide-12
SLIDE 12

Questions?

12