SLIDE 1
Phase I Recap
- Records Inventory and Survey
- Agency-Wide File Classification Plan
- Records Assessment
2
INFORMATION GOVERNANCE INITIATIVE TriMet Board Presentation - - PowerPoint PPT Presentation
INFORMATION GOVERNANCE INITIATIVE TriMet Board Presentation - - PowerPoint PPT Presentation
INFORMATION GOVERNANCE INITIATIVE TriMet Board Presentation November 19, 2014 Phase I Recap Records Inventory and Survey Agency-Wide File Classification Plan Records Assessment 2 Multi-Year Roadmap 2014 2015 2016 2017 3
SLIDE 2
SLIDE 3
Multi-Year Roadmap
2014 2015 2016 2017 3
SLIDE 4
Phase II Projects
- 1. Off-Site Records Analysis & Central
Control and Tracking
- 2. Divisional File Plan Development
- 3. Shared Drive Analysis and Clean-Up
4
SLIDE 5
IGI Overall Goals
5
SLIDE 6
Off-Site Records
Reduced monthly storage and box supply costs
Centralized tracking and inventory control (“ActiveWeb”)
Updated access rights and privileges
Retention and Disposition Review
Standardized procedures
6
SLIDE 7
Unstructured Data
- Information not in a
database
- Rapidly growing in
volume and poorly controlled
- Difficult to locate
records
7
SLIDE 8
8
SLIDE 9
Divisional File Plan Development
Adds structure to unstructured data
Mapped to Retention Schedule
9
SLIDE 10
Shared Drive Analysis & Clean-Up
Review & Update Access Rights and Privileges
Review Files for Retention & Disposition
10
SLIDE 11
Next Steps
- Off-Site Records
- Shared Drive Pilot (Legal)
- Divisional File Plans
Next Board Update: Spring 2015
11
SLIDE 12
Questions?
12