IMPACT ON CONSTRUCTION Ea Early rly experim iments in in tra - - PowerPoint PPT Presentation

SPECIAL NOTES FOR UTILITY CLEARANCE

IMPACT ON CONSTRUCTION

Ea Early rly experim iments in in tra ransport rtatio ion

Fiv Five Go Goals f for r this is Se Session:

 To To answer t r the questio ion “ “Wh What is is a Utilit ility No Note?” ?”  Brie riefly ly d dis iscu cuss F Federa ral & & State Re Require irements for

• r Uti

tility ty N Note

• tes

 Look

• ok at th

t the p purpos

• se(s) for
• r U

Uti tility ty Note

• tes

 Look at at t the he ne needs ds for a a stand andardized format mat for

• r Uti

tility ty N Note

• tes

 In Intr trod

• duce th

the sta tandardized U Uti tility ty N Note

• te

te template te

• A repr

presenta tati tive docum ument nt prep epar ared ed by by the he Cabinet et in in coord rdin ination with th Utili ility Compan anies es.

• Direc

ection fo for the he poten ential al Road adway way Contrac actor rela lativ ive to to the he poten ential al utilit ility issu sues in in the he ar area of prop

• pos
• sed

road adway way constr tructi tion.

• Cont

ntractua ual id identif ific icatio ion of uti tiliti ties tha hat either er ARE RE or ARE RE NOT OT affec ected ed by by the he pr propo posed constru ructio

• ion. Th

There ar are no no MAY AYBE BE’s.

• A util

ilit ity coord rdin inatio ion docum ument nt th that br bridges Projec ect Dev evel elopmen ent and nd Proje ject ct Deliv livery, in in ef effec ect taking a proje ject ct from

• m the

he final al de desi sign ph phase se to to constru ructio ion.

FEDERAL REQUIREMENT ?

TI TITLE 23 CF TLE 23 CFR 635. R 635.309( 309(c) c)(b) Table of

• f Con
• nte

tents ts PART RT 635 635 - CON ONSTRUCTION ION A AND MAIN INTENANCE Sec.

• c. 635.

635.309 309 Authori rization. Subpa ubpart C C- Physica ical Co l Constru ructio ion A Authoriz rizatio ion

TITL TLE 23 23 CFR R 635 35.30 309( 9(c)(b) PART PART 63 635-CONST NSTRUCTION AND AND MAI AINT NTENA NANC NCE Subpa bpart C--Physical cal Constr tructi tion

• n Author
• rizati

ation

• n

Sec

• Sec. 63

635. 5.309 09 Au Authorization.

Auth thoriz izati tion to to adverti tise th the phy hysi sical constru truct ction for

• r bid

ids or

• r to

to pro roce ceed with ith force ce ac account nt constru truct ction th thereof shal all norm rmally ly be be issued ssued as soon

• n as,

s, bu but not unt ntil, all of

• f th

the follo llowing co condit itio ions have have been een met et:

(a (a) The The plans lans, specif cifications, and and e estim imat ates ( (PS&E) t the here refore have have b been n ap appro roved. (b) b) A sta tatemen tement is is rec ecei eived ed fr from

• m th

the Sta tate, te, ei eith ther er separat arately or

• r

comb

• mbined

ed with th th the inform rmat atio ion require ired by by Sec ec.635 35.309(c (c), that hat ei eith ther er all all rig right-of

• f-way

ay clearan rance ce, ut utili ility, and and railro lroad ad wor

• rk has

has been een comp

• mplete

eted or

• r that

hat all all necessary ary arrang angement nts have have been een made for for it it to to be be underta taken en and and comp

• mpleted

eted as as re requir uired for for prop

• per

er coordin inat atio ion with th th the physical cal construc ructio ion schedule

• ules. Wh

Where re it it is is deter etermi mined ed that hat th the comp

• mpleti

etion of

• f such

uch wor

• rk in

in advance ance of

• f th

the highw hway ay construc ructio ion is is not

• t feas

asib ible le or

• r

pract ractical du due to to ec econ

• nomy

my, spe pecial operatio ional nal prob

• blems

ems and and th the lik like, th ther ere shall hall be be appropriat riate notificat icatio ion prov

• vided

ed in in th the bi bid pr propo posals iden enti tify fying th the rig right-of

• f-way clearanc

rance, ut utili ility, and and railr railroad wor

• rk whic

hich is is to to be be underw rway ay concu curre rrent ntly ly with th th the hig highw hway constr truction

• n.

STATE REQUIREMENT ?

 There are no legislative requirement for

utility notes on State funded projects, but as a general rule Utility Notes should be submitted on all PS&E projects.

 There is, however, a Kentucky legislative

requirement for protection of Utilities during construction or excavation activities known as:

“The Kentucky Dig Law”.

“ The Kentucky Dig Law ”

KRS 367.4901

Created 1994

• Ky. Acts ch. 425

effective January 1,1995. Amended 2000

• Ky. Acts ch. 222

effective July 14, 2000.

Last Revised in 2008

KRS 367.4901 Legislative declaration

(S (Short title for KRS RS 367. 367.49 4901 01 to 367. 367.49 4917 17.)

The Ge General Assem Assembly finds ds th that th the

• bjec

jective ve of

• f underground facil

cilit ity damage pre revention and nd th the resulti ting benefi enefits

• f
• f

pu publ blic and nd workplace ce sa safet fety and nd prote tectio ction

• f
• f consume

mer se servi vices es re requir ire an effec effective ve unde derground da dama mage pre reventi tion pr procedu dure. KRS RS 367 367.4901 4901 to to 367 67.49 4917 17, which ch may be cit cited as th the "Unde derground Faci cility ty Damag age Pre reventio tion Act ct

• f
• f

19 1994 94," are re cre reate ted to to pro rovid ide fo for th this is pro roce cedure and nd acco compli lish this is ob

• bjecti

tive.

• To contractually identify all utilities located

within the project disturb limits.

• To ensure the road contractor protects any

existing utilities from damage caused by

• perations connected with the road

construction.

• To notify the potential road contractor of

any utilities that are within the project limits but are clear of the proposed roadway construction.

• To readily identify any utilities which are not

clear of the proposed road work and their effect on the proposed roadway construction.

• To call out any utilities which have not been

relocated and to detail any work involved on the part of the potential contractor to relocate said utility facility on behalf of the Utility Company.

• To identify any existing problems with utilities

prior to the contract being bid and awarded.

• The Utili

tility Note Note is is a doc document re repre presentative of

• f

KYTC a and d its its Proje roject P Partn rtners rs.

• Va

Varia riatio ions in in forms

• rms f

from Dis rom Distri trict to to Dis Distr tric ict c cou

• uld

ld le lead d to to con

• nfusio

ion and mis d misin interpretatio ion on

• n th

the pa part

• f
• f th

the pote potential roa road C d Con

• ntra

tractor.

• Misinte

terpre rpreta tation tion of informa rmation tion p provide ided o d on a Util tilit ity Note Note cou

• uld re

ld result lt in in:

• hig

igher in r init itial b bid id pric rices

• ad

additional p project cost sts due t to c change o

• rders
• unsafe w

wor

• rking con

conditions f for

• r anyone on
• n t

the job

• bsite
• dis

isru ruptions in in utili ility s serv rvices t to customers rs

• maj

ajor d delay ays t s to road ad c contract w while r repai airs ar are mad ade

• dam

amage c clai aims b s by y multiple p par arties

• poor p

perception o

• f KYTC p

project m man anagement b by y pu

public blic

“OK, , on

• ne more
• re t

time an and d it’s off t

• ff to
• bed for

d for the bot

• th of
• f you

you… ‘Hey, y, Bob

• b. Th

Think t there re are are an any y bear ars i in this ol

• ld

d cave ave?’… … ‘I ‘I dunno unno, , Jim im. . ..L ..Let’s ta take ke a a look.’ k.’ “ “

Le Let’s ’s T Take A Lo Look … At th At the e UT UTILI LITY NO NOTE T TEMPLA LATE

COUNTY, FEDERAL PROJECT # (Constr. Phase if applicable) UNIFIED PROJECT NUMBER (Fund Type,County #, eMARS #) ROAD NAME (NUMBER)/PROJECT DESCRIPTION SIX YEAR PLAN ITEM NUMBER (if applicable)

JEFFERSON COUNTY, IMD 2653 (024) FD54 056 84370 02U LOUISVILLE AND SOUTHERN INDIANA OHIO RIVER BRIDGES PROJECT ITEM NO. 5-733.20

GENERAL PROJECT NOTE ON UTILITY PROTECTION Insert general notes as below for projects where no utility impact expected Utility coordination efforts determined that no significant utility relocation work is required to complete the project. Any work pertaining to these utility facilities is defined in the bid package and is to be carried

• ut as instructed by the Kentucky Transportation Cabinet. The contractor

will be responsible for any coordination or adjustments that are discussed

• r quantified in the proposal.

(List N/A or None when applicable)

NOTE: DO NOT DISTURB THE FOLLOWING UTILITIES LOCATED WITHIN THE PROJECT DISTURB LIMITS List all applicable utilities whose facilities are present and are not to be disturbed during construction activities. List Utility Type, Utility Size, Utility Location for each. (List N/A or None when applicable) *The Contractor is fully responsible for protection of all utilities listed above*

THE FOLLOWING COMPANIES ARE RELOCATING/ADJUSTING THEIR UTILITIES WITHIN THE PROJECT LIMITS AND WILL BE COMPLETE PRIOR TO CONSTRUCTION

List all applicable utilities whose facilities are being relocated at the time this note is written. List the Utility Type, Utility Size and Utility Location for each. If the utility’s relocation work has not been completed at the writing of this note a completion date should be provided. If the work will not be completed by the letting date or it is uncertain whether the relocation work will be completed list the utility in the next block. (List N/A or None when applicable).

THE FOLLOWING COMPANIES HAVE FACILITIES TO BE RELOCATED/ADJUSTED BY THE COMPANY OR THE COMPANY’S SUBCONTRACTOR AND IS TO BE COORDINATED WITH THE ROAD CONTRACT

List all applicable utilities whose facilities relocation either will not be completed prior to the letting date

• f the road construction or that will begin and be completed by the utility after the road contract letting
• date. During construction these areas are not to be disturbed by or conflict with road construction
• activities. List Owner, Utility Type, Utility Size, both current and proposed utility location and a firm

completion date for each. A completion date MUST be provided for any such utility work. (List N/A or None when applicable) (NOTE: Use the following Text Only If Applicable)The Department will consider submission of a bid as the Contractor’s agreement to not make any claims for additional compensation due to delays or other conditions created by the operations of (Utility Company(s) Name). Working days will not be charged for those days on which work on (Utility Company(s) Name) facilities is delayed, as provided in the current edition of the KY Standard Specifications for Road and Bridge Construction. Should a difference of

• pinion arise as to the rights of the Contractor and others working within the limits of, or adjacent to

the project, the KYTC Resident Engineer will decide as to the respective rights of the various parties involved in order to assure the completion of the Department’s work in general harmony and in a satisfactory manner, and his decision shall be final and binding upon the Contractor.

THE FOLLOWING COMPANIES HAVE FACILITIES TO BE RELOCATED/ADJUSTED BY THE ROAD CONTRACTOR AS INCLUDED IN THIS CONTRACT List all applicable utilities whose facilities are to be relocated by the Cabinet’s contractor as part of the road construction project. List Utility Type, Utility Size, and both current and proposed Utility Location for each. (List N/A or None when applicable)

SPECIAL CAUTION NOTE – PROTECTION OF UTILITIES The contractor will be responsible for contacting all utility facility owners on the subject project to coordinate his

• activities. The contractor will coordinate his activities to minimize and, where possible, avoid conflicts with utility facilities.

Due to the nature of the work proposed, it is unlikely to conflict with the existing utilities beyond minor facility adjustments. Where conflicts with utility facilities are unavoidable, the contractor will coordinate any necessary relocation work with the facility owner and Resident Engineer. The Kentucky Transportation Cabinet maintains the right to remove or alter portions of this contract if a utility conflict occurs. The utility facilities as noted in the previous section(s) have been determined using data garnered by varied means and with varying degrees of accuracy: from the facility owners, a result of S.U.E., field inspections, and/or reviews of record

• drawings. The facilities defined may not be inclusive of all utilities in the project scope and are not Level A quality, unless

specified as such. It is the contractor’s responsibility to verify all utilities and their respective locations before excavating. BEFORE YOU DIG The contractor is instructed to call 1-800-752-6007 to reach KY 811, the one-call system for information on the location of existing underground utilities. The call is to be placed a minimum of two (2) and no more than ten (10) business days prior to

• excavation. The contractor should be aware that owners of underground facilities are not required to be members of the KY

811 one-call Before-U-Dig (BUD) service. The contractor must coordinate excavation with the utility owners, including those whom do not subscribe to KY 811. It may be necessary for the contractor to contact the County Court Clerk to determine what utility companies have facilities in the area. Please Note: The information presented in this Utility Note is informational in nature and the information contained herein is not guaranteed.

AREA UTILITIES CONTACT LIST

Utility Company/Agency Contact Name Contact Information NOTE: Under current policy providing this information as part of the Utility Note is at the Utilities Supervisor’s discretion.

WORKING WITH THE UTILITY IMPACT NOTE TEMPLATE

QU QUESTIO IONS ???

Addit dditio ional qu l questio ions o

• r

r comments? Fe Feel f l fre ree t to call ll me

Tom Capshaw Right of Way & Utilities Kentucky Transportation Cabinet (502) 564-3210 Ext. 3445 Thomas.Capshaw@ky.gov