Illinois Office of the Comptroller Click to edit Master title style - - PowerPoint PPT Presentation

▶
illinois office of the comptroller click to edit master
SMART_READER_LITE
LIVE PREVIEW

Illinois Office of the Comptroller Click to edit Master title style - - PowerPoint PPT Presentation

Dec 12, 2023 125 likes •492 views

Illinois Office of the Comptroller Click to edit Master title style website www.ioc.state.il.us 1 Illinois Office of the Comptroller Click to edit Master title style Background Comptroller Judy Baar Topinka plans to use new

slide-1
SLIDE 1

Click to edit Master title style Illinois Office of the Comptroller

  • website www.ioc.state.il.us

1

slide-2
SLIDE 2

Click to edit Master title style Illinois Office of the Comptroller

  • Background
  • Comptroller Judy Baar Topinka plans to use

new technology to upgrade current office practices.

2

slide-3
SLIDE 3

Click to edit Master title style Legislative changes

  • Public Act 97-0348

– Direct Deposit ; $5 Interest Minimum Limit

  • Public Act 97-0759

– State Offset

  • Public Act 97-0632 (15 ILCS 10.05 (d))

– Local Debt Recovery

  • Public Act 97-0269 (15ILCS 10.05 (c))

– Federal Offset

3

slide-4
SLIDE 4

Click to edit Master title style Legislation changes- continued

  • Public Act 97-0969

– Payments <$5

  • Public Act 97-0932

– Travel Voucher; Lapse period interest changes; Contract threshold Contract threshold

  • Public Act 97-0590

– Contract fee

  • Public Act 97-1055

– Financial Reporting Standards Board

4

slide-5
SLIDE 5

Click to edit Master title style

Direct Deposit- EFT

  • Why isn’t everyone on direct deposit?
  • Union agreements; hardships; etc
  • History of state direct deposit
  • Payroll
  • Commercial

5

slide-6
SLIDE 6

Click to edit Master title style

Our current statistics for direct deposit

  • Payroll

– 91% (FY 11 cumm) – 95% (last month)

  • Retirement

– 88% – 88%

  • Income Tax Refunds

– 63.5%

  • Commercial

– 26.9% (FY 11 cumm) – >40% (last month)

6

slide-7
SLIDE 7

Click to edit Master title style Commercial Direct Deposit Stats

7

slide-8
SLIDE 8

Click to edit Master title style

Annual statistics for income tax refunds

  • FY 12 63.5%
  • FY 11 61.6%
  • FY 10 60.1 %
  • FY 10 60.1 %
  • FY 09 56.7%
  • FY 08 51.1%

8

slide-9
SLIDE 9

Click to edit Master title style EFT costs / efficiency

  • $ .02-.03 per transaction
  • Bulk rate posting is near $ .40/transaction
  • Warrant distribution
  • Mail returns

Mail returns

  • Voids
  • Staff attrition

9

slide-10
SLIDE 10

Click to edit Master title style

EFT concerns for vendors

  • SAMS implementation 7/1/97
  • Detail information in a limited field
  • Multiple paying agencies

– Old mainframe systems – Subsystems with detailed vendor information – Subsystems with detailed vendor information

  • Security around confidential information
  • All or nothing options
  • Multiple accounts

10

slide-11
SLIDE 11

Click to edit Master title style Legislation – Direct Deposit

  • Legislation for direct deposit – PA 97-0348

– Employee Payroll or expense reimbursements must be paid by direct deposit or may be charged a $2.50 processing fee – State payments to vendors that exceed allowable limit may be charged a $2.50 processing fee

  • IOC implementation

– Focus groups – Mailings – Agency contacts

11

slide-12
SLIDE 12

Click to edit Master title style Payroll Bulletin 1-12

  • Employees must be direct deposit or $2.50 fee
  • File layout changes
  • Effective 2/1/12

12

slide-13
SLIDE 13

Click to edit Master title style Accounting Bulletin 173

  • State Employee reimbursements using certain

DOCS

  • Vendor payments > the allowable limit

(minimum 30)

  • Hardships
  • Exemptions

13

slide-14
SLIDE 14

Click to edit Master title style Accounting Bulletin 175

  • IOC liaison program
  • Hardship petition
  • Implementation date 7/1/12

14

slide-15
SLIDE 15

Click to edit Master title style Accounting Bulletin 176 and 177

  • (176) Multiple bank account options
  • (177) Hardship inquiry screen and file

15

slide-16
SLIDE 16

Click to edit Master title style

Expanded Vendor Remittance (EVR)

  • Web site changes where a vendor can view

their confidential data using a PIN number

  • Adding additional data that can be downloaded
  • E-mail notification of payments

16

slide-17
SLIDE 17

Click to edit Master title style Accounting Bulletin 172

  • No interest payment <$5
  • DHS and HFS exceptions

17

slide-18
SLIDE 18

Click to edit Master title style Legislation- State Offset

  • PA 97-0759

– Threshold set at $250 – 60 day protest – $15 fee

  • IOC implementation

18

slide-19
SLIDE 19

Click to edit Master title style Accounting Bulletin 181 and 185

  • Sets new threshold of $250 (University

exception)

  • Electronic submission of debt
  • 60-day protest
  • $15 fee
  • Effective date 9/5/12
  • No manual transactions after 8/31/12

19

slide-20
SLIDE 20

Click to edit Master title style Legislation- Local Debt Recovery

  • Public Act 97-0632 and 97-0970

– Local debt Recovery – Circuit clerks

20

slide-21
SLIDE 21

Click to edit Master title style Local Debt Recovery

  • IOC implementation

– Background – IGA – Pilot – Statistics – Circuit clerks

21

slide-22
SLIDE 22

Click to edit Master title style Legislation- Federal Offset

  • Public Act 97-0269

– Background – System request changes

22

slide-23
SLIDE 23

Click to edit Master title style Legislation - $5

  • Public Act 97-0969

– Background – IOC implementation

23

slide-24
SLIDE 24

Click to edit Master title style Accounting Bulletin 186

  • Vouchers <$5 cannot be paid except by direct

deposit

  • Multiple warrant systems
  • Exceptions- legislative branch;

24

slide-25
SLIDE 25

Click to edit Master title style Legislation – Minority Business

  • Public Act 97-0590

– Background – IOC implementation

25

slide-26
SLIDE 26

Click to edit Master title style Accounting Bulletin 174

  • Contract award codes subject to a $15 fee
  • Effective 8/26/11
  • First payment

26

slide-27
SLIDE 27

Click to edit Master title style Legislation – IOC cleanup

  • Public Act 97-0932
  • Background

– Travel Vouchers – Contract limit raised to $20,000 – 30 day late filing contracts – Interest payments after 6/30

27

slide-28
SLIDE 28

Click to edit Master title style Accounting Bulletin 183 and 184

  • $20,000 contract threshold
  • 30 day late filing contracts
  • Electronic filing of contracts
  • Travel vouchers – receipts and signatures

Travel vouchers – receipts and signatures

28

slide-29
SLIDE 29

Click to edit Master title style Future Bulletin

  • Address interest payment made after June 30th
  • 60 days after issue
  • New DOC

29

slide-30
SLIDE 30

Click to edit Master title style Legislation – Lapse Extension

  • Public Act 97-0732 (BIMP bill)

– Background – IOC implementation

30

slide-31
SLIDE 31

Click to edit Master title style Accounting Bulletin 180

  • Extend lapse to 12/31

31

slide-32
SLIDE 32

Click to edit Master title style

Legislation – Financial Reporting Standards Board

  • Creates Financial Reporting Standards Board
  • Set guidelines for improving financial

reporting

32

slide-33
SLIDE 33

Click to edit Master title style Scanning Contracts

  • Background
  • IOC implementation
  • Unique contract number
  • Accounting Bulletin 178

Accounting Bulletin 178

– Beginning in FY 13 contract numbers cannot be reused

  • Future – agency submission

33

slide-34
SLIDE 34

Click to edit Master title style Website changes

  • Expanded Vendor Remittance (EVR)

– Vendors can see detail confidential information

  • LEDGER

– Transparency and accountability

  • POWER

– Small and minority owned business have the resources needed to compete for state contracts

34

slide-35
SLIDE 35

Click to edit Master title style Future changes

  • On-line reports
  • Additional on-line transactions (IW, receipts)
  • SharePoint options

35

slide-36
SLIDE 36

Click to edit Master title style

Questions? Questions?

36