(IAE) Judith Zawatsky, OSM Assistant Commissioner Vicky Niblett, - - PowerPoint PPT Presentation
Federal Acquisition Services (FAS) Office of System Management (OSM) Systems, Launch & Lessons of the Integrated Award Environment (IAE) Judith Zawatsky, OSM Assistant Commissioner Vicky Niblett, IAE Deputy Assistant Commissioner May 5,
Integrated Award Environment | For People Who Make, Receive, and Manage Federal Awards Integrated Award Environment | For People Who Make, Receive, and Manage Federal Awards
Judith Zawatsky, OSM Assistant Commissioner Vicky Niblett, IAE Deputy Assistant Commissioner May 5, 2020
Integrated Award Environment | For People Who Make, Receive, and Manage Federal Awards
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➢ IAE is a Presidential Initiative implemented under the E-Government Act of 2002 ➢ IAE acts on behalf of the Acquisition and Financial Assistance Communities on: ○ Efficiency ○ Reduction of burdens ○ Improving federal award management ➢ A centralized authoritative source for government award data ➢ Increasing: ○ transparency into federal spending ○ accountability in the award process ○ data quality and integrity ➢ Reducing: ○ the reporting burden ○ barriers for doing business with the Government
Integrated Award Environment | For People Who Make, Receive, and Manage Federal Awards Integrated Award Environment | For People Who Make, Receive, and Manage Federal Awards
➢ 1.6 million average users per month ➢ $1.1+ trillion in federal awards annually ➢ 5+ million average transactions monthly ➢ 527+ million page views monthly ➢ 45,000+ contract data reports per month ➢ Interface with 90 agency contract writing systems ➢ 173,000+ registered users worldwide ➢ Approximately 1 million average daily direct page views ➢ 637,000+ registered entities ➢ 55,000+ entities created or renewed each month ➢ 4.5+ million searches per month ➢ 147,000+ active exclusions
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Integrated Award Environment | For People Who Make, Receive, and Manage Federal Awards
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WE WANT TO SEND OUT A SPECIAL
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➢ IAE Support: ○ Providing support to both contracting officers and vendors as they urgently issue contracts in support of COVID- 19 ➢ FPDS: ○ Implemented a new National Interest Action (NIA) Code ■ Added new value 'COVID-19 2020' to track the relief contracts ■ Web Portal users select the value 'COVID-19 2020' in the National Interest Action field ■ Contract Writing systems use the code 'P20C' when creating/updating documents ■ Contracts reported against 'COVID-19 2020' available in the stand-alone NIA report ○ New NIA value effective from 03/13/2020 to 07/01/2020 ➢ OMB: ○ COVID-19 NIA Report - Increased frequency twice weekly (Monday and Thursday) at OMB request ○ OMB provided temporary administrative relief for certain entities currently registered to apply and receive awards from the federal government. ➢ SAM.gov: ○ Implemented 60-day Extension for specific SAM.gov Registrations ■ Active registrations expiring before May 17, 2020 have been an one-time extension of 60 days ○ An email notification was sent to all impacted entity administrators & registration representatives
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➢ eSRS: Extended Individual Summary Reporting Deadline ○ ISR filing deadline extended to June 30, 2020 ○ SBA filing of ISRs extended to June 30, 2020 for the for all contracts completed between March 13, 2020 - May 31, 2020 ■ No user action is necessary for the new filing deadline to apply ■ Deadlines after June 30, 2020 remain unchanged ○ The U.S. Small Business Administration granted the extension due to current National Emergency. ○ LOGIN.gov Multi Factor Authentication rolled out - Go in now and set up your credentials before it is time to report ➢ Federal Service Desk support changes: ○ To reduce risks related to the Coronavirus, FSD agents transitioned to working home. ○ Implemented the following modifications: ■ Encourage the use of chat and web form. ■ Implemented the call back feature.
the current response time for FSD calls is 30 seconds. ○ Implemented technical changes to allow agents to pick up calls directly and reduced the number of call backs. ○ Monitored performance to ensure our customers are being serviced. We have extensive monitoring in place to measure response times and contractor performance.
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Integrated Award Environment | For People Who Make, Receive, and Manage Federal Awards
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➢ Seamlessly access large stores of related data ○ More transparent, informed, and effective award decisions ○ End-to-end analysis of procurements ○ Increased business knowledge for federal and nonfederal users ➢ Centralized administration for improved
○ Integrated business processes ○ Greater efficiency ○ Reduced learning curve
➢ IAE is integrating 10 systems into one application ➢ IAE, until recently was managing 10 separate systems for those who make, manage, or receive federal awards.
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Integrated Award Environment | For People Who Make, Receive, and Manage Federal Awards Integrated Award Environment | For People Who Make, Receive, and Manage Federal Awards
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Integrated Award Environment | For People Who Make, Receive, and Manage Federal Awards Integrated Award Environment | For People Who Make, Receive, and Manage Federal Awards
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Integrated Award Environment | For People Who Make, Receive, and Manage Federal Awards Integrated Award Environment | For People Who Make, Receive, and Manage Federal Awards
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➢ A feedback mechanism on the site allows us to continually collect ideas about how to refine and improve the experience and rise up to meet user needs ➢ Since the November 2019 launch, the following improvements have been made: ○ Email Notifications for Saved Searches ■ Whenever saved search data is updated, the owner of the saved search receives an
○ Following List Now Shows Record ID (instead of the internal system identifier) ■ Users can now look at their Following page and more easily determine which
future releases. AGILE Development = Continual Improvement!
Integrated Award Environment | For People Who Make, Receive, and Manage Federal Awards Integrated Award Environment | For People Who Make, Receive, and Manage Federal Awards
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Integrated Award Environment | For People Who Make, Receive, and Manage Federal Awards
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using the beta.SAM.gov Data Bank to run all reports.
the full FPDS transition occurs.
○ Reports can now span 12 years instead of 5 ○ Reports can now return 150K rows instead of 30K ○ Report structure can now be easily shared (attributes, metrics, etc) ○ Additional reportable Data Fields ○ Wizard-like capability for report creation
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FPDS Weekly Average beta.SAM.gov Weekly Average Standard/Admin Reports Ad Hoc Reports Unique Users Standard/Admin Reports Ad Hoc Reports Unique Users March 16 480 625 290 551 318 53 March 23 520 749 236 1166 633 114 March 30 984 658 313 1104 663 152 April 6 784 672 275 753 982 136 April 13 667 561 246 853 1076 97 April 20 627 671 252 906 810 83
Integrated Award Environment | For People Who Make, Receive, and Manage Federal Awards
➢ If you have technical problems or need a question answered, please contact the Federal Service Desk at fsd.gov. ➢ Follow the IAE community for information and opportunities to engage with transitions on Interact at Interact.GSA.gov. ➢ Email IAEOutreach@gsa.gov for non-technical issues or questions. ➢ If you have other feedback on the site—features, functionality, design—we want to hear from you! Use the feedback link anywhere on the site.
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