How to Bootstrap a BSD Conference Li-Wen Hsu - - PowerPoint PPT Presentation
How to Bootstrap a BSD Conference Li-Wen Hsu <lwhsu@FreeBSD.org> Something about Me Li-Wen Hsu ( ) tw.FreeBSD.org admin FreeBSD ports comitter since 2007 CI.FreeBSD.org maintainer twn.FreeBSD.org site admin
Li-Wen Hsu <lwhsu@FreeBSD.org>
https://www.google.com/maps/dir/Taipei,+Taiwan/Ottawa,+ON,+Canada 2
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noun [C] An event, sometimes lasting a few days, at which there is a group of talks on a particular subject, or a meeting in which especially business matters are discussed formally.
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Where the BSD people meet and have fun
○ Let everyone know how great BSD is
○ Put the developers and computers in a room, you will eventually get some codes
○ Obvious reason
○ :-)
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○ And vise versa
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○ you made the right decision
○ Everyone will help you
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ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. 8
○ Collision avoidance first ○ BSD conference ○ Other conferences
○ Decide the scale
○ To the conference venue ○ Visa information
○ Speaker ○ Attendees ■ For different budgets need
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○ Display aspect ratio ○ Connector type
○ View from last row
○ Speaker, monitor, audio
○ Basic human needs
○ Both speaker and audience need
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○ “Hallway track”
○ Don’t be too far away
○ Away from the crowd
○ Restroom
11 https://twitter.com/gussunoyoyo/status/972372315282407424
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○ As early as possible
○ As early as possible
○ Have at least 3 month for planning the traffic
○ Late registration
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○ Fix the conference scale ○ Place the orders
○ Regular meetings ○ Rehearsal meetings ○ Marketing events
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○ Other organizations
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○ Well known people ○ Academic people
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○ Everything should have a deadline ○ And a backup plan
○ Very useful during the conference
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○ For developers ○ For users ○ Balance
○ Example ■ Technical Quality (1-5) ■ BSD Related (1-5) ■ Audience Interest (1-5)
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○ Internal contacts ○ Observe other events ○ Contact periodically
○ Special souvenir
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○ Discuss with potential sponsors ○ Customization ○ Fireness ■ exposure/impression
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○ Variable costs ■ Best to be covered by ticket ○ Fixed costs ■ Best to be covered by sponsorship
○ Financial projection ○ Expected value of sponsorship
○ Personal account ○ Company, personal business ○ Non-profit organization
○ You won’t want to deal with tax authority
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○ Fancy solution ○ Poorman’s solution
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○ Normal ○ BSD Fan ○ Student ○ Student contributor ○ Student engagement ○ Speaker (not for sell) ○ Staff (not for sell)
○ Should not lower than the cost of each attendee
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○ Conference for Open Source: ■ Coders ■ Users ■ Promoters
○ Invite your friends in person
○ Marketing
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○ Creative ideas ○ Engagements
○ E-news papers ○ Technology media
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○ Speaker introduction ○ Sponsor introduction ○ Special event ■ #BSDTWeverywhere
○ Organic ○ Think about what people want to share
○ Ask if the related people want to be shared on SNS
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○ Difference between areas
29 https://twitter.com/asiabsdcon/status/968741067360260098
○ Collect user information ■ Dining requirement ○ Or just use payment service
○ How to register ○ Modify?
○ How to handle different requirements
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○ Date ○ Venue ○ Program
○ Update the latest information and send notification
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○ Auction in BSDCan
○ Lightning talk: countdown & unplug
32 https://twitter.com/GroffTheBSDGoat/status/929578540613304321
○ :-)
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○ Transportation
○ If necessary, let banquet takes its responsibility for profit and loss
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○ Let people help each other and build a community
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○ Rundown table
○ For staff ○ For attendees ○ For speakers
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○ Make sure everyone is having fun
38 https://twitter.com/bsd_tw/status/930122764744138754
○ Have backup plan (talk)
○ Technician ○ React team
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○ Invite Groff, give him a badge
42 https://twitter.com/GroffTheBSDGoat/status/914404305150586881
○ It is easier after you start organizing it, and everybody will help you
“There are 12 months in a year so we still have lots of rooms for more conferences” “Sort the conferences in a year from west to east or reversely”
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